EZFacility vs Gym Assistant (2026): which should you pick?
As of Nov 13, 2026, Gym Assistant grades higher than EZFacility: 1.8 against 1.6 out of 4.0.
Checked Nov 12, 2026 and Nov 13, 2026 · graded Nov 12, 2026 and Nov 13, 2026 by ToolGPA
EZFacility grades higher on platforms. Gym Assistant grades higher on value for money and the free plan. They get the same grade on features and ease of use.
Price, platforms and features side by side. The table says where each price was read and when.
EZFacility
Scheduling and membership software for sports and fitness facilities
Gym Assistant
Windows membership software for gyms, sold as a one-time license
Which one is for you
Pick EZFacility if
- Fits if you run a sports facility that needs bookings and memberships together
- Makes sense if you will fill in a form to get a quote
Look elsewhere if
- Not for you if you want a posted price, since the page asks for a form first
- Skip it if you want a trial, as none is listed
- Watch out: it lists a custom mobile app, but the pages read do not say which devices it runs on
- Watch out: only Zoom is named as an integration
Pick Gym Assistant if
- Fits if you run one gym on a Windows PC and want to buy once
- Works for gyms with simple memberships and no class timetable
Look elsewhere if
- Not for you if you use a Mac, as it needs Parallels
- Skip it if you need class or appointment booking, as there isn't any
- Watch out: updates and support stop after year one unless you pay $190 a year
- Watch out: MemberConnect needs a merchant account, a support plan and version 2.6.0
- Skip it if you want cloud access, as it isn't cloud based
How we grade them
| 1.6GPAEZFacilityWeak | 1.8GPAGym AssistantWeak | |
|---|---|---|
| Value for money | CNo price is shown, only a form to see packages, so it sits in the middle until one is on record. | B$780 one-time for the smallest edition, under two years of the category's $49 middle subscription. After year one, support is $190 a year. |
| Free plan and trial | FNo free plan and no trial is listed on the pages read. | DA free demo download, but its terms aren't stated. |
| Features | CFacility scheduling, memberships and billing, member engagement and access control. The pages read are short on detail. | CMember records, check-in, recurring billing, door access and reports. But no class or appointment booking, and retail needs a separate add-on. |
| Ease of use | CNo store rating on record, and it has facilities to set up. | CNo store rating on record, and a Windows program with its own database means setup. |
| Platforms and integrations | CZoom is the only named connection, and platforms are not stated. | DWindows only, and not cloud based. On a Mac it needs Parallels Desktop. |
| Best for | sports facilities, gyms and community centres | a single gym that wants software it owns |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: EZFacility and Gym Assistant. How we grade
Where they differ
- Gym Assistant can be bought with a one-time purchase.
- EZFacility also covers invoicing, appointment booking and class booking.
- Gym Assistant also covers barcode scanning and sMS marketing.
At a glance
| EZFacility | Gym Assistant | |
|---|---|---|
| Pricing | Paid | Free trial |
| Starts at | Not published | $780 one-time, for the smallest of eight capacity editions |
| Free plan | None | None |
| Free trial | None listed | Free demo download offered; the terms are not stated |
| Web | ||
| Windows | ||
| Made by | EZFacility (a division of Jonas Software) | Bio-Logic Inc. |
| Price read from | Not confirmed | gymassistant.com |
| Checked | Nov 12, 2026 | Nov 13, 2026 |
Worth knowing
EZFacility
- The Plans & Pricing page shows no prices; it asks for a form to be filled in to see packages.
- The vendor lists a custom mobile app as a feature; its platforms are not stated on the pages read.
Gym Assistant
- It runs on Windows only and is not cloud based; on a Mac it needs Parallels Desktop.
- Software is for memberships; there is no class or appointment booking, and retail needs the separate ProShop add-on.
- Support and updates are free for one year, after which a paid support plan is needed to keep receiving them.
- MemberConnect needs a merchant services account, an active support plan and software version 2.6.0, and online payments work in the US and Canada only.
Key features
EZFacility
- Facility scheduling
- Scheduling for courts, rooms, rentals and special events, plus league management.
- Memberships and billing
- Membership management, invoicing and payment tracking, package sales, merchant processing and a point of sale.
- Member engagement
- A custom mobile app, a self-service portal, fitness assessments and marketing tools.
- Access and staff
- Access control, front desk check-in, an employee time clock and payroll and commission tracking.
Gym Assistant
- Member records and check-in
- Each member screen holds payments, visit history, notes, measurements and waivers, and members can be checked in by barcode key tag in the background.
- Recurring billing
- Runs recurring membership billing with integrated card and ACH/EFT payment processing, set up through a merchant services account.
- Door access control
- Optional access control hardware opens doors on a schedule, by membership type, using digital keys, barcode tags, proximity cards or fobs.
- Reports
- Financial, journal, visit, insurance and membership reports are built in.
- MemberConnect add-on
- A cloud member portal for online sign-ups and payments, with paid tiers that add two-way SMS, a member mobile app and mobile door check-in.
- Retail and time clock add-ons
- ProShop software adds retail point of sale, and TimeClock software tracks staff hours, each sold separately.
Plans
EZFacility
Pricing could not be confirmed. See ezfacility.com.
Gym Assistant
Gym Assistant Software$780
one-time, up to $3,510 by database capacity
Eight capacity editions, all with every feature. Includes one year of support, updates and automatic backup.
Network License$195
one-time, up to $585
Add-on that lets 2 to 10 computers share the same Gym Assistant data.
Silver Support$190
per year
Annual support plan, and a requirement for MemberConnect. A Gold level costs $370 per year.
MemberConnect Plus$15
per month ($100 per year)
Member portal messaging and SMS. The Base plan is free; the Elite plan adds a member app for $30 per month.
Common questions
Which is cheaper, EZFacility or Gym Assistant?
As of Nov 13, 2026, EZFacility has no price we could confirm, and Gym Assistant starts at $780 one-time, for the smallest of eight capacity editions.
Which has a free plan, EZFacility or Gym Assistant?
As of Nov 13, 2026, neither EZFacility nor Gym Assistant has a free plan. Gym Assistant has a free trial.
Which platforms do EZFacility and Gym Assistant run on?
As of Nov 13, 2026, only EZFacility lists a web app and only Gym Assistant lists a Windows app. A platform missing from a listing is one its maker's pages did not mention.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.