Gym Assistant review (2026): is it worth $780?
Windows membership software for gyms, sold as a one-time license
Black Friday: is there a Gym Assistant sale?
Gym Assistant report card
Weak · out of 4.0 · graded Nov 13, 2026
Best for a single gym that wants software it owns
Gym Assistant is Windows membership software sold as a one-time license from $780, with eight capacity editions. It runs on Windows only and isn't cloud based, it has no class or appointment booking, and updates and support stop after a year unless you pay $190 a year.
Who Gym Assistant is for
- Fits if you run one gym on a Windows PC and want to buy once
- Works for gyms with simple memberships and no class timetable
Who Gym Assistant is not for
- Not for you if you use a Mac, as it needs Parallels
- Skip it if you need class or appointment booking, as there isn't any
- Watch out: updates and support stop after year one unless you pay $190 a year
- Watch out: MemberConnect needs a merchant account, a support plan and version 2.6.0
- Skip it if you want cloud access, as it isn't cloud based
Why Gym Assistant gets a 1.8
Five grades, each with its reason. The GPA is their average: an A is 4 points, an F is none.
- BValue for money$780 one-time for the smallest edition, under two years of the category's $49 middle subscription. After year one, support is $190 a year.
- DFree plan and trialA free demo download, but its terms aren't stated.
- CFeaturesMember records, check-in, recurring billing, door access and reports. But no class or appointment booking, and retail needs a separate add-on.
- CEase of useNo store rating on record, and a Windows program with its own database means setup.
- DPlatforms and integrationsWindows only, and not cloud based. On a Mac it needs Parallels Desktop.
What these grades rest on. Graded from this listing, whose facts were read from Gym Assistant's own pages on 13 November 2026. Not based on using the product, and shorter than our full reviews. How we review and grade.
Make Gym Assistant? Put this grade on your site
Paste this where you want the badge. It links here and follows the grade if it changes. About badges
<a href="https://toolgpa.com/tools/gym-assistant#review"><img src="https://toolgpa.com/badge/gym-assistant.svg" alt="Gym Assistant: 1.8 GPA on ToolGPA" width="196" height="56"></a>Where Gym Assistant stands among salon, spa and studio booking apps
Gym Assistant's GPA of 1.8 is higher than 12 of the 85 other salon, spa and studio booking apps we grade, and level with 19.
It stands best on value for money (B, above 69 of 85) and worst on platforms and integrations (D, above 0).
Each grade against the category
Every bar is all 86 salon, spa and studio booking apps we grade, cut by the letter each got. Gym Assistant’s own letter is outlined.
- BValue for moneyAbove 69 of 85, level with 14
- DFree plan and trialAbove 40 of 85, level with 6
- CFeaturesAbove 0 of 85, level with 41
- CEase of useAbove 0 of 85, level with 80
- DPlatforms and integrationsAbove 0 of 85
Keep Gym Assistant, or make your own?
Keep it
To replace Gym Assistant you would be making texts to thousands of numbers, registered with the carriers. That is not a weekend's work, with an AI app builder or without one.
That makes this kind of software worth paying for, not this one in particular: 54 of the 85 other salon, spa and studio booking apps grade higher. It costs $780, paid once.
What you could make
- Reports: an app builder makes this well.
What you could not
- Texts to thousands of numbers, registered with the carriers.
- Scanning barcodes with a phone camera or a scanner.
- A real app for Windows. Something home-made would be a web page.
What this rests on. Gym Assistant’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
What is Gym Assistant?
Gym Assistant is membership management software that installs on a Windows PC rather than running in the cloud. It handles member records, check-in, recurring billing and reports for small and mid-size gyms, and is sold once instead of by subscription. An optional cloud add-on, MemberConnect, adds a member portal, texting and a member app.
Worth knowing
- It runs on Windows only and is not cloud based; on a Mac it needs Parallels Desktop.
- Software is for memberships; there is no class or appointment booking, and retail needs the separate ProShop add-on.
- Support and updates are free for one year, after which a paid support plan is needed to keep receiving them.
- MemberConnect needs a merchant services account, an active support plan and software version 2.6.0, and online payments work in the US and Canada only.
Key features
- Member records and check-in
- Each member screen holds payments, visit history, notes, measurements and waivers, and members can be checked in by barcode key tag in the background.
- Recurring billing
- Runs recurring membership billing with integrated card and ACH/EFT payment processing, set up through a merchant services account.
- Door access control
- Optional access control hardware opens doors on a schedule, by membership type, using digital keys, barcode tags, proximity cards or fobs.
- Reports
- Financial, journal, visit, insurance and membership reports are built in.
- MemberConnect add-on
- A cloud member portal for online sign-ups and payments, with paid tiers that add two-way SMS, a member mobile app and mobile door check-in.
- Retail and time clock add-ons
- ProShop software adds retail point of sale, and TimeClock software tracks staff hours, each sold separately.
Gym Assistant pricing
As of Nov 13, 2026, Gym Assistant is a paid product with a free trial, starting at $780 one-time, for the smallest of eight capacity editions.
- Starts at
- $780 one-time, for the smallest of eight capacity editions
- Free plan
- None
- Free trial
- Free demo download offered; the terms are not stated
| Plan | Price | What you get |
|---|---|---|
| Gym Assistant Software | $780one-time, up to $3,510 by database capacity | Eight capacity editions, all with every feature. Includes one year of support, updates and automatic backup. |
| Network License | $195one-time, up to $585 | Add-on that lets 2 to 10 computers share the same Gym Assistant data. |
| Silver Support | $190per year | Annual support plan, and a requirement for MemberConnect. A Gold level costs $370 per year. |
| MemberConnect Plus | $15per month ($100 per year) | Member portal messaging and SMS. The Base plan is free; the Elite plan adds a member app for $30 per month. |
Read from gymassistant.com on Nov 13, 2026. Prices change, so confirm with Gym Assistant before you buy.
Gym Assistant alternatives
- Gym Assistant vs GymMaster
From $89/mo
- Gym Assistant vs Gymdesk
Free trial · from $75/mo
Common questions
Does Gym Assistant have an Android app?
No Android app was listed when its pages were read on Nov 13, 2026. Gym Assistant is listed for Windows.
Does Gym Assistant have an iPhone app?
No iPhone app was listed when its pages were read on Nov 13, 2026. Gym Assistant is listed for Windows.
Is Gym Assistant open source?
Gym Assistant is not described as open source on its own site, as read on Nov 13, 2026.
Sources for this page
The prices, plans, platforms and features above were read from these pages on Nov 13, 2026.