The Gym Assistant Insider’s Guide
Everything we know about Gym Assistant in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Gym Assistant
The Insider’s Guide
Windows membership software for gyms, sold as a one-time license
Every plan, grade, refund rule and rival among salon, spa and studio booking apps, read from Gym Assistant’s own pages.
Made by Bio-Logic Inc. · checked Nov 13, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Gym Assistant’s own pages, its app-store listings and our grades. Every fact in it is on Gym Assistant’s page too, where it is kept up to date. Checked Nov 13, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
1.8
GPA, above 12 of the 85 other salon, spa and studio booking apps we grade
Gym Assistant is membership management software that installs on a Windows PC rather than running in the cloud. It handles member records, check-in, recurring billing and reports for small and mid-size gyms, and is sold once instead of by subscription. An optional cloud add-on, MemberConnect, adds a member portal, texting and a member app.
To get you started, here are 9 things to know about Gym Assistant, taken from its own pages and our grades.
No store rating on record, and a Windows program with its own database means setup.
- 1
Best for a single gym that wants software it owns
Gym Assistant is Windows membership software sold as a one-time license from $780, with eight capacity editions.
- 2
What it costs
Paid plans start at $780 one-time, for the smallest of eight capacity editions.
- 3
You can try it first
Free demo download offered; the terms are not stated
- 4
It runs on Windows
Windows.
- 5
Member records and check-in
Each member screen holds payments, visit history, notes, measurements and waivers, and members can be checked in by barcode key tag in the background.
- 6
Recurring billing
Runs recurring membership billing with integrated card and ACH/EFT payment processing, set up through a merchant services account.
- 7
Door access control
Optional access control hardware opens doors on a schedule, by membership type, using digital keys, barcode tags, proximity cards or fobs.
- 8
A 1.8 GPA, above 12 of 85
That is against the other salon, spa and studio booking apps we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
To replace Gym Assistant you would be making texts to thousands of numbers, registered with the carriers. That is not a weekend's work, with an AI app builder or without one.
Gym Assistant at a glance
- Pricing
- Free trial, from $780 one-time, for the smallest of eight capacity editions
- Free plan
- No
- Free trial
- Free demo download offered; the terms are not stated
- Runs on
- Windows
- Made by
- Bio-Logic Inc.
- Category
- Salon, Spa & Studio Booking
- Our grade
- 1.8 GPA, weak
The report card
Best for a single gym that wants software it owns
Gym Assistant is Windows membership software sold as a one-time license from $780, with eight capacity editions. It runs on Windows only and isn't cloud based, it has no class or appointment booking, and updates and support stop after a year unless you pay $190 a year.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | B | $780 one-time for the smallest edition, under two years of the category's $49 middle subscription. After year one, support is $190 a year. |
| Free plan and trial | D | A free demo download, but its terms aren't stated. |
| Features | C | Member records, check-in, recurring billing, door access and reports. But no class or appointment booking, and retail needs a separate add-on. |
| Ease of use | C | No store rating on record, and a Windows program with its own database means setup. |
| Platforms and integrations | D | Windows only, and not cloud based. On a Mac it needs Parallels Desktop. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Gym Assistant is for
- Fits if you run one gym on a Windows PC and want to buy once
- Works for gyms with simple memberships and no class timetable
Who it is not for
- Not for you if you use a Mac, as it needs Parallels
- Skip it if you need class or appointment booking, as there isn't any
- Watch out: updates and support stop after year one unless you pay $190 a year
- Watch out: MemberConnect needs a merchant account, a support plan and version 2.6.0
- Skip it if you want cloud access, as it isn't cloud based
Good to know
Good for
- Small and mid-size gyms that want to buy software once
- Clubs that need door access control tied to memberships
- Owners who want to keep their data on their own computer
Worth knowing
- It runs on Windows only and is not cloud based; on a Mac it needs Parallels Desktop.
- Software is for memberships; there is no class or appointment booking, and retail needs the separate ProShop add-on.
- Support and updates are free for one year, after which a paid support plan is needed to keep receiving them.
- MemberConnect needs a merchant services account, an active support plan and software version 2.6.0, and online payments work in the US and Canada only.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$780 one-time
To start
Gym Assistant is a paid product with a free trial, starting at $780 one-time, for the smallest of eight capacity editions.
A free demo download, but its terms aren't stated.
Gym Assistant Software
$780
one-time, up to $3,510 by database capacity
Eight capacity editions, all with every feature. Includes one year of support, updates and automatic backup.
Network License
$195
one-time, up to $585
Add-on that lets 2 to 10 computers share the same Gym Assistant data.
Silver Support
$190
per year
Annual support plan, and a requirement for MemberConnect. A Gold level costs $370 per year.
MemberConnect Plus
$15
per month ($100 per year)
Member portal messaging and SMS. The Base plan is free; the Elite plan adds a member app for $30 per month.
Trying it first
Free demo download offered; the terms are not stated
Read from gymassistant.com on Nov 13, 2026.
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
1
Place it runs: Windows
Windows membership software for gyms, sold as a one-time license. Here is what it does, as its own site describes it, and what it covers: one-time purchase, reports, barcode scanning, sMS marketing.
Member records, check-in, recurring billing, door access and reports.
- Member records and check-in
- Each member screen holds payments, visit history, notes, measurements and waivers, and members can be checked in by barcode key tag in the background.
- Recurring billing
- Runs recurring membership billing with integrated card and ACH/EFT payment processing, set up through a merchant services account.
- Door access control
- Optional access control hardware opens doors on a schedule, by membership type, using digital keys, barcode tags, proximity cards or fobs.
- Reports
- Financial, journal, visit, insurance and membership reports are built in.
- MemberConnect add-on
- A cloud member portal for online sign-ups and payments, with paid tiers that add two-way SMS, a member mobile app and mobile door check-in.
- Retail and time clock add-ons
- ProShop software adds retail point of sale, and TimeClock software tracks staff hours, each sold separately.
Where it runs
- Windows
What it works with
Its own pages name no integrations.
Gym Assistant is made by Bio-Logic Inc.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
12/85
Other salon, spa and studio booking apps it is graded above
Gym Assistant's GPA of 1.8 is higher than 12 of the 85 other salon, spa and studio booking apps we grade, and level with 19.
It stands best on value for money (B, above 69 of 85) and worst on platforms and integrations (D, above 0).
Each grade against the category
Every bar is all 86 salon, spa and studio booking apps we grade, cut by the letter each got. Gym Assistant’s own letter is outlined.
- BValue for moneyAbove 69 of 85
- DFree plan and trialAbove 40 of 85
- CFeaturesAbove 0 of 85
- CEase of useAbove 0 of 85
- DPlatforms and integrationsAbove 0 of 85
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
To replace Gym Assistant you would be making texts to thousands of numbers, registered with the carriers. That is not a weekend's work, with an AI app builder or without one.
That makes this kind of software worth paying for, not this one in particular: 54 of the 85 other salon, spa and studio booking apps grade higher. It costs $780, paid once.
What you could make
- Reports: an app builder makes this well.
What you could not
- Texts to thousands of numbers, registered with the carriers.
- Scanning barcodes with a phone camera or a scanner.
- A real app for Windows. Something home-made would be a web page.
What this rests on. Gym Assistant’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
ABC Fitness, GymMaster, EZFacility and Gymdesk
The 4 tools Gym Assistant is most often weighed against, with where each one differs from it.
- 1.6GPA
ABC Fitness
Paid
Gym management, billing and member engagement for clubs.
- Only Gym Assistant lists a Windows app.
- Only ABC Fitness lists a web app.
- Gym Assistant can be bought with a one-time purchase.
- 2.0GPA
GymMaster
From $89/mo
Gym management software with billing, booking and door access.
- Only Gym Assistant lists a Windows app.
- Only GymMaster lists a web app.
- Only GymMaster lists iOS and Android apps.
- 1.6GPA
EZFacility
Paid
Scheduling and membership software for sports and fitness facilities.
- Only Gym Assistant lists a Windows app.
- Only EZFacility lists a web app.
- Gym Assistant can be bought with a one-time purchase.
- 2.2GPA
Gymdesk
Free trial · from $75/mo
Membership, billing and booking software for gyms and studios.
- Only Gym Assistant lists a Windows app.
- Only Gymdesk lists a web app.
- Only Gymdesk lists iOS and Android apps.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
10
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Gym Assistant free?
No, Gym Assistant is a paid product, but you can try it first. Free demo download offered; the terms are not stated.
How much does Gym Assistant cost?
Gym Assistant lists 4 plans. Gym Assistant Software: $780 one-time, up to $3,510 by database capacity.
What platforms does Gym Assistant work on?
Gym Assistant is available on Windows.
Does Gym Assistant have an Android app?
No Android app was listed when its pages were read on Nov 13, 2026. Gym Assistant is listed for Windows.
Does Gym Assistant have an iPhone app?
No iPhone app was listed when its pages were read on Nov 13, 2026. Gym Assistant is listed for Windows.
Is Gym Assistant open source?
Gym Assistant is not described as open source on its own site, as read on Nov 13, 2026.
Who makes Gym Assistant?
Gym Assistant is made by Bio-Logic Inc.
What are the alternatives to Gym Assistant?
The closest alternatives to Gym Assistant in our directory are ABC Fitness, GymMaster, EZFacility and Gymdesk.
How does Gym Assistant compare with other salon, spa and studio booking apps?
Gym Assistant's GPA of 1.8 is higher than 12 of the 85 other salon, spa and studio booking apps we grade, and level with 19.
Could I make my own version of Gym Assistant?
To replace Gym Assistant you would be making texts to thousands of numbers, registered with the carriers.
Where this guide comes from
The prices, plans, platforms and features were read from Gym Assistant’s own pages on Nov 13, 2026, and the grades were given on Nov 13, 2026. Graded from this listing, whose facts were read from Gym Assistant's own pages on 13 November 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Bio-Logic Inc. Prices change, so check gymassistant.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
7,721
Tools graded, in 95 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
7,721
tools graded
95
categories
739
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Gym Assistant, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/gym-assistant
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Gym Assistant: The Insider's Guide", checked Nov 13, 2026. https://toolgpa.com/tools/gym-assistant
Know someone choosing between salon, spa and studio booking apps?
Send them this guide: toolgpa.com/tools/gym-assistant/guide
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See our other guides
The best-graded salon, spa and studio booking apps after Gym Assistant, each with an Insider's Guide of its own.
- Salon, Spa & Studio Booking Insider's GuideEvery one of the 86 salon, spa and studio booking apps we grade, compared
- Square Appointments Insider's GuideBooking, point of sale and payments for appointment businesses3.2 GPA
- Fresha Insider's GuideSalon and spa booking with a consumer marketplace for new clients3.0 GPA
- Barberly Insider's GuideBarbershop booking software with a branded mobile app2.8 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Gym Assistant’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Gym Assistant is a trademark of its owner, and this guide is not made, paid for or approved by Bio-Logic Inc. Prices and plans change: check gymassistant.com before you buy.