Fakturoid vs Invoice Ninja (2026): which should you pick?

Pick Fakturoid if

• Fits if you are a Czech sole trader who wants levy and VAT estimates next to your invoices
• Works for freelancers with a few customers who want the free plan

Look elsewhere if

• Skip it if you can't read Czech, because the page we read is in Czech
• Tight if you pass 5 customers, which is the end of the free plan
• Watch out: VAT returns and recurring invoices need the top Na maximum plan
• Watch out: AI document extraction is billed per 100, extra API requests are bought apart, and extra users cost 91 Kč a month

Pick Invoice Ninja if

• Fits if you're a freelancer with 5 clients or fewer and want invoicing for free
• Works for people who'd like to self-host their invoicing

Look elsewhere if

• Tight if you have more than 5 clients: the free plan stops there
• Skip it if you want the API, branding removed or payment reminders for free, as they're Pro
• Not for you if you need bank sync or PEPPOL e-invoicing but don't want Enterprise
• Watch out: self-hosting is under the Elastic License v2, not an open-source license
• Too light for bookkeeping: it's invoicing, expenses and time, not a ledger

Fakturoid

• Prices are in Czech koruna and the page is in Czech; the free plan stops at 5 customers.
• Extra users cost 91 Kč a month excl. VAT on annual billing (99 Kč billed monthly), and one accountant seat is included.
• AI extraction of documents is billed per 100 extractions, and extra API requests are bought separately.
• VAT returns and recurring invoices need the top Na maximum plan.

Invoice Ninja

• The free plan stops at 5 clients; the API, branding removal and payment reminders need Pro.
• Bank sync and e-invoicing are Enterprise only, and Enterprise is priced by number of users.
• Self-hosted use is under the Elastic License v2, not an open-source license; reselling it as a service needs a separate agreement.
• Paid plans carry a 30-day money-back promise, per the pricing page.

Fakturoid

Invoices with web pages

Each invoice gets a web page with a QR payment code that the client can pay, add to costs or review; six invoice looks can be recolored.

Payment matching and reminders

Payments are matched by amount and variable symbol, and due-date reminders go out automatically from Na každý den.

Tax and levy estimates

Running figures for social and health insurance and income tax advances, a flat-tax band watch and VAT turnover alerts.

Tax returns

Income tax return and social security overview from Na lehko, and VAT, control and summary statements and OSS on Na maximum.

Costs, stock and quotes

Expense records with AI extraction (100 extractions cost 400 Kč excl. VAT), stock control, quotes and business cases.

Exports and API

Exports to Pohoda, Money S3, ABRA Flexi and other Czech accounting programs, plus an API of 1,500 to 20,000 requests a month.

Invoice Ninja

Invoices, quotes and recurring billing

Create invoices with 11 templates, take deposits and partial payments, and set up recurring or automatic billing.

Online payments

Clients pay from a portal with gateways such as Stripe, PayPal, Square and GoCardless.

Time tracking and projects

Track billable time against projects, view them on Kanban boards and invoice the hours.

Expenses and vendors

Record expenses and vendors, and run reports on invoices, expenses and profit and loss on paid plans.

E-invoicing

Enterprise includes PEPPOL network access with 250 credits and bank account sync through Yodlee or GoCardless.

Self-hosting

The source code is on GitHub under the Elastic License v2, so you can run it on your own server using Docker.

Fakturoid

• Zdarma0 Kč

  Unlimited invoices for up to 5 customers, 1 user, 6 invoice looks and 1,500 API requests a month.

• Na lehko151 Kč

  per month excl. VAT, billed annually (164 Kč billed monthly)

  Unlimited customers, running levy and tax estimates, VAT turnover watch, income tax return and accounting exports. 182 Kč with VAT.

• Na každý den211 Kč

  per month excl. VAT, billed annually (231 Kč billed monthly)

  Adds automatic payment matching, reminders, expense records with AI data extraction and 3,000 API requests. 256 Kč with VAT.

• Na maximum393 Kč

  per month excl. VAT, billed annually (429 Kč billed monthly)

  Adds recurring invoices, all VAT returns, quotes, cases, stock, planning, GoPay/PayPal and 20,000 API requests. 476 Kč with VAT.

Invoice Ninja

• Free$0

  Up to 5 clients, unlimited invoicing, online payments, recurring invoices, expenses and time tracking.

• Ninja Pro$14

  per month, billed monthly ($140 billed annually)

  Unlimited clients, removes Invoice Ninja branding, REST API access, late-payment reminders and profit and loss reports.

• Enterprise$18

  per month for 1-2 users, billed monthly

  Everything in Pro plus bank sync, e-invoicing with PEPPOL, user permissions and up to 100 users; $300 a month at 51-100 users.

• Premium BusinessCustom

  Priority support, a developer concierge, invoice design service and data migration help; from $280 a year, sold through sales.

Fakturoid

• Annual discount

  Pay yearly and get a month free

  The pricing page's yearly toggle is labelled a month free, and the yearly monthly rate is lower than the monthly one.

• Startups

  50% off first yearly invoice for new businesses

  A company ID (IČO) under 12 months old gets 50% off its first yearly invoice; it cannot be combined with the yearly discount.

Invoice Ninja

• Annual discount

  Two months free on annual billing

  Paying yearly costs $140 for Pro instead of $14 a month, which the pricing page presents as two months free.