Gridfox vs Ninox (2026): which should you pick?

Pick Gridfox if

• Fits if you'd rather build your own tables than adopt a fixed project tool
• Works for teams that want a vendor with phone, email and chat support

Look elsewhere if

• Skip it if you want to see a price before talking to anyone
• Not for you if you want a free plan or a self-serve trial, as neither is advertised
• Tight if you need to export to XLSX, which starts on the Team plan
• Watch out: custom domains need Professional, and plans are tailored per customer

Pick Ninox if

• Fits if you want your own CRM, inventory or invoicing tool, shaped around how you work
• Works for businesses whose data has to be hosted in Germany

Look elsewhere if

• Pricey if you outgrow Free, as Team is $31 a user a month billed annually, three times the usual here
• Skip it if you need a phone app today, because the iOS and Android apps are still in development
• Tight if you're staying free: 5 users, 5,000 records, 100 MB, 1,000 API calls a month and 7-day history
• Not for you if free workflows need to send emails, or you want role-based access, as both start on Team
• Watch out: prices exclude VAT, and Enterprise is priced on request

Gridfox

• No prices are published; the pricing page asks visitors to request a demo, and plans are tailored to the customer.
• The FAQ mentions Team and Professional plans: XLSX export starts at Team and custom domains need Professional.
• Runs in the browser; the FAQ says it works on laptops, tablets and mobile devices, and lists no separate apps.

Ninox

• The Free plan is capped at 5 users, 5,000 records and 100 MB of storage, and cannot send emails from workflows.
• Ninox runs in the browser only; the vendor says native iOS and Android apps are in development.
• Role-based access permissions, individual email support and the 99.5% uptime guarantee start at the Team plan.
• Prices exclude VAT and are also listed in euros, pounds and Swiss francs (Team is €25 per user a month, billed annually).

Gridfox

Tables, fields and records

Gridfox describes tables as similar to spreadsheet worksheets, with fields as columns and records as rows, forming a custom project.

Multiple views

Filtered views include grid, board, calendar, Gantt, docs and dashboards, and the site announces a newer Pivot view for analysis.

Project planning tools

Timelines, milestones and team capacity planning are described for project management use.

Templates

Starter templates include a task manager, sales CRM, project manager, applicant tracker, campaign manager, stock control and asset manager.

Permissions

Admins set role-based permissions and custom access levels controlling what people can see, edit and delete.

Phone, email and chat support

The site says support by phone, email or chat is available whatever the plan, from a UK-based team.

Ninox

AI-assisted building

Describe a need in plain language and the built-in AI helps organize the data, define business logic, build interfaces and set up automations. Each plan has its own AI usage limit.

Six view types on every plan

Table, form, chart, kanban, map and calendar views are included on all plans, the Free plan too.

Workflow automation and scripting

Event triggers and conditions run processes automatically, and a script language covers custom logic. Sending emails from workflows starts at the Team plan.

Email linked to records

Gmail and Outlook mail can be linked to Ninox records and workflows: 100 linked emails on Free and 5,000 per user on Team and Business.

Document generation

Contracts, invoices and reports are generated from records, then shared, printed or exported: 100 a month on Free, 1,000 per user on Team and 5,000 per user on Business.

REST API and connectors

A public REST API plus connections through Zapier, Make and n8n. API calls are capped at 1,000 a month on Free, 10,000 per user on Team and 50,000 per user on Business.

Gridfox

Pricing could not be confirmed. See gridfox.com.

Ninox

• Free$0

  Up to 5 users: 5,000 records, 100 MB of storage, 1,000 API calls and 100 generated documents a month, limited AI prompts and 7-day history.

• Team$31

  per user / month, billed annually ($36 billed monthly)

  Per user: 50,000 records, 5 GB of storage, 10,000 API calls and 1,000 sent emails a month, with role-based access and 30-day history.

• Business$49

  per user / month, billed annually ($56 billed monthly)

  Per user: 250,000 records, 10 GB of storage, 50,000 API calls, 5,000 sent emails and 5,000 documents a month, with unlimited history.

• EnterpriseCustom

  Price on request: solutions built around a company's processes, with governance and compliance controls, premium support and expert assistance.

Gridfox

No public discounts listed.

Ninox

• Annual discount

  Lower per-user price with annual billing

  Team is $31 per user a month billed annually against $36 billed monthly, and Business is $49 against $56, a saving of roughly 12% to 14%.