Ninox vs SeaTable

Ninox

• Businesses building their own CRM, inventory or invoicing tools
• Teams that need their business data hosted in Germany
• Trying it with a small team: the Free plan covers up to 5 users with no expiry

SeaTable

• Teams that want an Airtable-style database hosted in the EU
• Organizations that need to run their database on their own servers
• Small teams starting free: the cloud Free plan covers up to 25 users

Ninox

• The Free plan is capped at 5 users, 5,000 records and 100 MB of storage, and cannot send emails from workflows.
• Ninox runs in the browser only; the vendor says native iOS and Android apps are in development.
• Role-based access permissions, individual email support and the 99.5% uptime guarantee start at the Team plan.
• Prices exclude VAT and are also listed in euros, pounds and Swiss francs (Team is €25 per user a month, billed annually).

SeaTable

• Prices are listed in euros and exclude VAT; the pricing page shows no US dollar prices.
• The Free plan stops at 10,000 rows and 2 GB, and lacks private views, row locking and table, view and column permissions.
• SeaTable's help center lists an Android app, which only simplifies access to SeaTable Cloud, and says an iOS app is planned without a release date.
• Server licenses for 10 and 25 users cannot be extended during their term; needing more users means buying a new license.

Ninox

AI-assisted building

Describe a need in plain language and the built-in AI helps organize the data, define business logic, build interfaces and set up automations. Each plan has its own AI usage limit.

Six view types on every plan

Table, form, chart, kanban, map and calendar views are included on all plans, the Free plan too.

Workflow automation and scripting

Event triggers and conditions run processes automatically, and a script language covers custom logic. Sending emails from workflows starts at the Team plan.

Email linked to records

Gmail and Outlook mail can be linked to Ninox records and workflows: 100 linked emails on Free and 5,000 per user on Team and Business.

Document generation

Contracts, invoices and reports are generated from records, then shared, printed or exported: 100 a month on Free, 1,000 per user on Team and 5,000 per user on Business.

REST API and connectors

A public REST API plus connections through Zapier, Make and n8n. API calls are capped at 1,000 a month on Free, 10,000 per user on Team and 50,000 per user on Business.

SeaTable

Bases, tables and 26 column types

Bases hold linked tables with 26 column types, plus filtering, sorting, grouping and row color highlighting. Private views and the sharing of single views need a paid plan.

Gallery, kanban, timeline and calendar

Besides the table editor, the same data can be shown as an image gallery, a kanban board with drag and drop, a timeline or a calendar.

App Builder

A drag-and-drop builder for data-driven apps such as a CRM or a project tracker, included on every plan. Public apps can be used without a user account; page permissions need Enterprise.

Automations and scripts

Automations run a process at a set time or status, and notifications fire on defined triggers. JavaScript runs are unlimited, while Python runs, automations and AI credits have monthly quotas.

Web forms and external links

Web forms collect entries from people without an account, and external links open a base to people who have no login. Adding a logo and header image to a form needs Enterprise.

Self-hosting with SeaTable Server

The server edition installs on a Linux server or virtual machine and supports SAML, OAuth, Shibboleth, Active Directory and LDAP sign-in, custom roles and self-set API limits.

Ninox

• Free$0

  Up to 5 users: 5,000 records, 100 MB of storage, 1,000 API calls and 100 generated documents a month, limited AI prompts and 7-day history.

• Team$31

  per user / month, billed annually ($36 billed monthly)

  Per user: 50,000 records, 5 GB of storage, 10,000 API calls and 1,000 sent emails a month, with role-based access and 30-day history.

• Business$49

  per user / month, billed annually ($56 billed monthly)

  Per user: 250,000 records, 10 GB of storage, 50,000 API calls, 5,000 sent emails and 5,000 documents a month, with unlimited history.

• EnterpriseCustom

  Price on request: solutions built around a company's processes, with governance and compliance controls, premium support and expert assistance.

SeaTable

• Free€0

  Cloud plan for up to 25 users: 10,000 rows, 2 GB for files, 1 month of snapshots, and a fixed 100 automations and 12.5 AI credits a month.

• Plus€7

  per user / month, billed annually (€9 billed monthly), excl. VAT

  50,000 rows, 50 GB for files, 6 months of snapshots, private views, base permissions, and 500 automations and 50 AI credits per user.

• Enterprise€14

  per user / month, billed annually (€18 billed monthly), excl. VAT

  Unlimited rows (100,000 per base), 100 GB for files, 12 months of snapshots, big data storage, email support and single sign-on via SAML.

• SeaTable Server€500

  per year for 10 users (€1,250 for 25 users)

  Self-hosted license with every Enterprise feature. Free for up to 3 users, and €90 per user a year from 50 users.

• DedicatedCustom

  A dedicated cloud for at least 100 users on annual billing, with 1,000 GB for files, unlimited automations and an enterprise admin panel.

Ninox

• Annual discount

  Lower per-user price with annual billing

  Team is $31 per user a month billed annually against $36 billed monthly, and Business is $49 against $56, a saving of roughly 12% to 14%.

SeaTable

• Annual discount

  About 20% less with annual billing

  Plus is €7 per user a month billed annually against €9 billed monthly, and Enterprise is €14 against €18. SeaTable's FAQ puts the saving at about 20%.

• Nonprofit

  50% off for non-profit organizations

  Non-profit organizations generally receive a 50% discount on Plus and Enterprise subscriptions, and local associations up to 75% in exceptional cases, on request through team management.

• Education

  50% off for educational institutions

  The pricing page says educational institutions generally receive the same 50% discount as non-profit organizations, requested through team management.

• Other savings

  Multi-year server licenses save 5% or 10%

  A SeaTable Server license costs 5% less on a 2-year term and 10% less on a 3-year term: for 10 users, €950 for two years or €1,350 for three against €500 a year.