Airtable vs Ninox

Airtable

• Teams that want to shape a database into their own project tracker
• Operations and marketing teams building internal apps without code
• Nonprofits and educators, who can get 50% off the Team plan

Ninox

• Businesses building their own CRM, inventory or invoicing tools
• Teams that need their business data hosted in Germany
• Trying it with a small team: the Free plan covers up to 5 users with no expiry

Airtable

• The Free plan is capped at 1,000 records per base and 5 editors.
• Record limits apply per base on paid plans too: 50,000 on Team and 125,000 on Business.
• Timeline and Gantt views and extensions are not part of the Free plan.
• Two-way sync and the admin panel need the Business plan at $45 per seat / month.

Ninox

• The Free plan is capped at 5 users, 5,000 records and 100 MB of storage, and cannot send emails from workflows.
• Ninox runs in the browser only; the vendor says native iOS and Android apps are in development.
• Role-based access permissions, individual email support and the 99.5% uptime guarantee start at the Team plan.
• Prices exclude VAT and are also listed in euros, pounds and Swiss francs (Team is €25 per user a month, billed annually).

Airtable

Relational bases

Data lives in bases of linked tables. Record limits per base rise from 1,000 on Free to 50,000 on Team and 125,000 on Business.

Eight view types

A table can be shown as a grid, form, calendar, gallery, kanban, timeline, list or Gantt view. Timeline and Gantt views need the Team plan.

Interfaces

Custom interfaces can be built from base data, giving each team a tailored app on top of the same records.

Automations and sync

Automations handle repetitive steps inside a base. Two-way sync with outside tools is included from the Business plan.

Omni and field agents

Omni builds apps from a plain-language description and field agents run AI across records. Both draw on monthly AI credits: 500 per editor on Free and 15,000 per seat on Team.

Portals

Portals let guest users from outside the organization collaborate on selected data.

Ninox

AI-assisted building

Describe a need in plain language and the built-in AI helps organize the data, define business logic, build interfaces and set up automations. Each plan has its own AI usage limit.

Six view types on every plan

Table, form, chart, kanban, map and calendar views are included on all plans, the Free plan too.

Workflow automation and scripting

Event triggers and conditions run processes automatically, and a script language covers custom logic. Sending emails from workflows starts at the Team plan.

Email linked to records

Gmail and Outlook mail can be linked to Ninox records and workflows: 100 linked emails on Free and 5,000 per user on Team and Business.

Document generation

Contracts, invoices and reports are generated from records, then shared, printed or exported: 100 a month on Free, 1,000 per user on Team and 5,000 per user on Business.

REST API and connectors

A public REST API plus connections through Zapier, Make and n8n. API calls are capped at 1,000 a month on Free, 10,000 per user on Team and 50,000 per user on Business.

Airtable

• Free$0

  1,000 records and 1 GB of attachments per base, up to 5 editors and 2 weeks of revision history.

• Team$20

  per seat / month, billed annually ($24 billed monthly)

  50,000 records and 20 GB of attachments per base, Gantt and timeline views, extensions and 15,000 AI credits per seat a month.

• Business$45

  per seat / month, billed annually ($54 billed monthly)

  125,000 records and 100 GB of attachments per base, two-way sync, an admin panel and 20,000 AI credits per seat a month.

• Enterprise ScaleCustom

  Sold through sales, with pricing based on the organization's needs and 25,000 AI credits per paid user a month.

Ninox

• Free$0

  Up to 5 users: 5,000 records, 100 MB of storage, 1,000 API calls and 100 generated documents a month, limited AI prompts and 7-day history.

• Team$31

  per user / month, billed annually ($36 billed monthly)

  Per user: 50,000 records, 5 GB of storage, 10,000 API calls and 1,000 sent emails a month, with role-based access and 30-day history.

• Business$49

  per user / month, billed annually ($56 billed monthly)

  Per user: 250,000 records, 10 GB of storage, 50,000 API calls, 5,000 sent emails and 5,000 documents a month, with unlimited history.

• EnterpriseCustom

  Price on request: solutions built around a company's processes, with governance and compliance controls, premium support and expert assistance.

Airtable

• Annual discount

  Lower per-seat price with annual billing

  Team is $20 per seat / month billed annually against $24 monthly, and Business is $45 against $54, about 17% less in both cases.

• Nonprofit

  50% off the Team plan for nonprofits

  Registered 501(c)(3) nonprofits, or accredited equivalents outside the US, can apply for 50% off Team seats. Airtable AI is excluded from the discount.

• Education

  50% off Team for educators, free for students

  Employees of accredited educational institutions can get 50% off Team, and students get 6 to 24 months of free access depending on graduation date.

Ninox

• Annual discount

  Lower per-user price with annual billing

  Team is $31 per user a month billed annually against $36 billed monthly, and Business is $49 against $56, a saving of roughly 12% to 14%.