Microsoft Loop vs Notion

Microsoft Loop

• Teams that already work in Microsoft 365, Teams and Outlook
• Agendas, task lists and notes that have to stay in sync across apps
• Personal projects on a free Microsoft account

Notion

• Teams that want docs, a wiki and project tracking in one workspace
• Individuals who want a free personal workspace with unlimited pages
• Building custom trackers and dashboards from databases

Microsoft Loop

• Loop is not sold on its own: work use comes with a Microsoft 365 subscription that includes OneDrive or SharePoint storage.
• Microsoft's plans page names Loop only under Business Standard and Premium, while its Loop support page says any work account with that storage can create workspaces.
• Microsoft's support page says Loop does not currently support external sharing with guests or people outside the organization.
• Copilot in Loop needs a Microsoft 365 Copilot plan on work accounts and is not available with personal accounts, even on Microsoft 365 Personal or Family.

Notion

• Notion Agent, AI Meeting Notes and Enterprise Search are only a limited trial on Free and Plus; full access starts at Business.
• The Free plan limits blocks once a second member joins, caps file uploads at 5 MB and keeps 7 days of page history.
• There is no Linux desktop app; Notion points Linux users to the browser version.
• Custom Agents run on Notion credits, an add-on for Business and Enterprise priced at $10 per 1,000 monthly credits.

Microsoft Loop

Workspaces

Shared spaces that group the pages, links and files for a project, so a team can see what everyone is working on and track progress toward shared goals.

Pages

Flexible canvases that bring together components, links, tasks and data. A page can be shared across Microsoft 365 apps as a link or as an embedded component.

Loop components

Lists, tables and notes that stay in sync wherever they are shared, including Teams, Outlook, OneNote and Whiteboard. They are not supported with personal Microsoft accounts.

Page templates

Templates set up a page for project context, meeting notes or a team decision, and an insert menu adds components, mentions and dates inline.

Copilot in Loop

Helps a team co-create content and catch up on changes to a page. It requires a Microsoft 365 Copilot plan and a work or school account.

Suggested files for new workspaces

When a workspace is created, Loop searches for relevant files and documents and offers to add them.

Notion

Docs and pages

Pages hold text, media and embeds. Several people can edit the same page, leave comments and @-mention each other.

Databases

Databases organize hundreds or thousands of items such as projects or tasks. Charts are limited to 1 on Free, and database automations start on Plus.

Wikis

A knowledge base keeps team documentation in one place. Private teamspaces for restricting access need the Business plan.

Notion Agent, Meeting Notes and Search

The AI agent, meeting transcription with summaries and search across connected apps are included from Business. Free and Plus get a limited trial.

Forms and Sites

Collect responses into a database and publish pages to the web. Custom forms start on Plus, conditional logic on Business, and custom domains are billed per domain.

Offline pages

The desktop and mobile apps can view, edit and create pages offline. Free users pick pages to download; paid plans also download recent and favorite pages automatically.

Microsoft Loop

• Personal Microsoft account$0

  Loop on the web, iOS and Android with workspaces and pages. No Copilot, and components cannot be used in Teams or Outlook.

• Business Basic (no Teams)$5.40

  per user / month, paid yearly ($7.00 with Teams)

  Web and mobile Office apps with OneDrive and SharePoint, the storage license Microsoft's Loop support page says the Loop app needs.

• Business Standard with Copilot$23.50

  per user / month, paid yearly ($20.30 without Teams)

  Desktop Office apps and Copilot. The lowest business plan whose listing names Loop and the ability to create shareable Loop workspaces.

• Business Premium with Copilot$32.00

  per user / month, paid yearly ($28.80 without Teams)

  Everything in Standard plus Intune device management, Defender threat protection and Purview data protection, for up to 300 users.

Notion

• Free$0

  For individuals: unlimited pages and blocks for one person, 5 MB file uploads, 7-day page history, 10 guests and basic forms.

• Plus$10

  per member / month, billed yearly

  Unlimited file uploads, 30-day page history, unlimited guests, custom forms, unlimited charts and database automations.

• Business$20

  per member / month, billed yearly

  Everything in Plus, plus Notion Agent, AI Meeting Notes, Enterprise Search (beta), SAML SSO, private teamspaces and 90-day page history.

• EnterpriseCustom

  Everything in Business, plus SCIM user provisioning, audit logs, advanced security controls and unlimited page history.

Microsoft Loop

• Nonprofit

  Nonprofit grant and staff pricing

  Eligible nonprofits get Microsoft 365 Business Basic as a grant, free for up to 300 users, and Business Standard, which lists Loop, at $3.50 per user / month paid yearly.

Notion

• Annual discount

  Save up to 20% with yearly billing

  Notion's pricing page says paying yearly instead of monthly saves up to 20% on the Plus and Business plans.

• Education

  Free Education plan for students and educators

  Students and educators at accredited colleges and universities get a free one-member workspace with Plus features by signing up with a school email. K-12 is not eligible.

• Nonprofit

  50% off the Business plan for nonprofits

  Verified nonprofit organizations can apply for 50% off the Business plan on up to three workspaces. Verification takes 3 to 7 business days.

• Startups

  Up to 6 months of Business free for startups

  Startups under 100 employees that are not yet paying customers can apply for 1, 3 or 6 months of the Business plan free, depending on partner affiliation and company details.