OmniFocus vs Pagico (2026): which should you pick?

Pick OmniFocus if

• Fits if you juggle dozens of projects and review them every week
• Works for people who'd rather buy a licence once than subscribe

Look elsewhere if

• Skip it if you use Windows or Android, as the native apps are Apple only
• Pricey if you want custom perspectives, Focus or automation, since those need the $149.99 Pro licence
• Not for you if you just want a simple list, because there's a lot to learn here
• Watch out: there's no free plan, and after the 14-day trial the app turns into a viewer
• Watch out: web access is $4.99 a month on top of a licence, and education discounts skip subscriptions and App Store buys

Pick Pagico if

• Fits if you want a one-time purchase with your data stored locally
• Works for a small team sharing workspaces at a flat monthly price

Look elsewhere if

• Watch out: updates after year one need Personal Premium at $3 a month or a team plan
• Skip it if you want a free plan, as only a trial is offered
• Tight if you want email-to-task or public sharing, which are premium cloud features
• Watch out: the pages give the trial as 15 days and as 2 weeks in different places

OmniFocus

• Native apps are for Apple devices only. Web access comes with the subscription or costs $4.99 a month on top of a license.
• Custom perspectives, Focus mode and automation are Pro features and are not in the $74.99 Standard license.
• There is no free plan; after the 14-day trial the app falls back to a viewer mode.
• Education discounts do not apply to subscriptions or to purchases made through the App Store.

Pagico

• The desktop app has no free plan, only a trial; the free mobile apps are companions to it.
• Software updates after the first year need a paid Personal Premium or team plan, though licenses do not expire.
• Email-to-task, email workflow features and public sharing are premium cloud features.
• The pages give 15 days and 2 weeks as the trial length in different places.

OmniFocus

Projects, folders and tags

Actions are grouped into projects and folders and labeled with tags, flags, due dates and defer dates. Repeat schedules handle recurring work.

Forecast

Shows upcoming actions together with calendar events. Calendar integration is available in the native apps but not in the web version.

Review

A review mode steps through projects at a regular interval, such as once a week, so that projects and goals stay current.

Custom perspectives and Focus (Pro)

Pro adds custom perspectives, which are saved views built from filtering and grouping rules in a perspective editor, along with Focus mode.

Automation (Pro)

Pro runs Omni Automation plug-ins and, on Mac, AppleScripts.

Encrypted sync

Syncing through the free Omni Sync Server or a server of your own is described by the vendor as end-to-end encrypted. The web version requires Omni Sync Server.

Pagico

One database for everything

Projects, clients, notes, files, emails and checklists are stored together, so action items can sit next to meeting notes.

Timelines and dashboards

Turns task lists into timelines and offers custom dashboards that show project status.

Rapid Day Planner

A daily planning view based on the Ivy Lee method.

Browser extension

Turn a web page into a task from the Pagico browser extension.

Local data with optional cloud sync

Data stays on the device by default; Personal Cloud syncs across computers and phones, and the vendor says shared data is encrypted with 256-bit AES on its servers.

Team workspaces

Selectively sync projects and contacts with teammates, assign tasks and chat in real time.

OmniFocus

• OmniFocus for the Web Subscription$4.99

  per month, or $49.99 per year

  Browser access as an add-on. Requires an existing OmniFocus setup on Mac, iPad, iPhone or Apple Vision Pro.

• v4 Standard License$74.99

  one-time purchase

  Version 4 with all 4.x updates on Mac, iPhone, iPad, Apple Watch and Apple Vision Pro, with the standard feature set.

• OmniFocus Subscription$99.99

  per year

  The latest Pro version on Mac, iPhone, iPad, Apple Watch and Apple Vision Pro plus web access, with no charge for major version upgrades.

• v4 Pro License$149.99

  one-time purchase

  Version 4 with all 4.x updates, plus the Pro features: custom perspectives, Focus mode and automation.

Pagico

• Single User License$65

  one-time per user, permanent license

  Pagico 10 for macOS, Windows and Ubuntu, with a complimentary first year of the Personal Premium plan.

• Extra seat$5

  one-time per extra computer

  For additional computers owned by the same person, added to a version 10 license.

• Personal Premium$3

  per month, billed annually ($36 a year)

  Add-on for an existing license: free software updates and a 4GB personal cloud with premium service features.

• Partners Plan$5

  per month for 2 users

  Personal Premium plus one extra license for a partner and unlimited team workspaces. An add-on that requires an existing license.

• Small Team Plan$25

  per month for up to 5 members

  One price for the team: four teammate licenses, unlimited team workspaces and free software updates.

• Large Team Plan$50

  per month for up to 10 members

  One price for the team: nine teammate licenses, unlimited team workspaces and free software updates.

OmniFocus

• Lifetime license

  One-time v4 license instead of a subscription

  A v4 Standard ($74.99) or Pro ($149.99) license is bought once and kept, with all 4.x updates included, as an alternative to the $99.99 yearly subscription.

• Education

  Education pricing on licenses

  Staff, faculty and students of accredited educational organizations can buy discounted licenses from Omni's Educational Store. Subscriptions and App Store purchases are excluded.

• Other savings

  Quantity discount on perpetual licenses

  Each license beyond the first in the same transaction takes a further 5% off the whole order, up to 30%. The discount is not available on subscriptions.

• Other savings

  Family sharing through an Omni Account

  A personal license or subscription can unlock the apps for immediate family members living in the same household. OmniFocus for the Web access cannot be shared.

• Other savings

  Upgrade pricing for owners of versions 1 to 3

  The purchase page says upgrade discounts are available. The App Store listing shows upgrades from v1-v3 at $37.49 for v4 Standard and $74.99 for v4 Pro, half the full license prices.

Pagico

• Education

  Student and faculty license at $39

  The store lists the single-user license at $39 instead of $65 for faculty and students; a photo of a valid student ID is required after checkout.