Pagico vs Todoist (2026): which should you pick?

Pick Pagico if

• Fits if you want a one-time purchase with your data stored locally
• Works for a small team sharing workspaces at a flat monthly price

Look elsewhere if

• Watch out: updates after year one need Personal Premium at $3 a month or a team plan
• Skip it if you want a free plan, as only a trial is offered
• Tight if you want email-to-task or public sharing, which are premium cloud features
• Watch out: the pages give the trial as 15 days and as 2 weeks in different places

Pick Todoist if

• Fits if you want one list that's the same on your phone, laptop and watch
• Works for lists where half the tasks repeat, like rent, the bins and the Monday report

Look elsewhere if

• Skip it if you need start dates to keep things out of sight until they matter
• Not for you if you want tasks dropped into your calendar hour by hour
• Too light for real projects with timelines and things blocking other things
• Tight if you're never paying: 5 projects, 3 filters and 1 week of activity history
• Pricey if you want the calendar layout, task durations or custom reminders, all on Pro at $5 a month, and shared projects stop at 5 people

Pagico

• The desktop app has no free plan, only a trial; the free mobile apps are companions to it.
• Software updates after the first year need a paid Personal Premium or team plan, though licenses do not expire.
• Email-to-task, email workflow features and public sharing are premium cloud features.
• The pages give 15 days and 2 weeks as the trial length in different places.

Todoist

• The free plan stops at 5 personal projects and keeps only 1 week of activity history.
• Calendar layout, task durations and custom reminders all need Pro or Business.
• Personal projects are capped at 5 people, even on paid plans.

Pagico

One database for everything

Projects, clients, notes, files, emails and checklists are stored together, so action items can sit next to meeting notes.

Timelines and dashboards

Turns task lists into timelines and offers custom dashboards that show project status.

Rapid Day Planner

A daily planning view based on the Ivy Lee method.

Browser extension

Turn a web page into a task from the Pagico browser extension.

Local data with optional cloud sync

Data stays on the device by default; Personal Cloud syncs across computers and phones, and the vendor says shared data is encrypted with 256-bit AES on its servers.

Team workspaces

Selectively sync projects and contacts with teammates, assign tasks and chat in real time.

Todoist

Quick Add

Capture tasks in natural language as they come to you, including recurring due dates and reminders.

List, board and calendar layouts

Switch any project between a list, a kanban board and a calendar. The calendar layout needs a paid plan.

Filters, labels and priorities

Saved filter views pull tasks from across projects: 3 on the free plan, 150 on Pro and Business.

Shared projects

Share a project to assign tasks and comment on them. Personal projects allow up to 5 people on every plan.

Team workspace

Business adds public and private team projects, folders, roles and permissions, and shared templates.

Ramble and Task Assist

Ramble turns spoken thoughts into tasks; free accounts get limited sessions. Task Assist is included from Pro.

Pagico

• Single User License$65

  one-time per user, permanent license

  Pagico 10 for macOS, Windows and Ubuntu, with a complimentary first year of the Personal Premium plan.

• Extra seat$5

  one-time per extra computer

  For additional computers owned by the same person, added to a version 10 license.

• Personal Premium$3

  per month, billed annually ($36 a year)

  Add-on for an existing license: free software updates and a 4GB personal cloud with premium service features.

• Partners Plan$5

  per month for 2 users

  Personal Premium plus one extra license for a partner and unlimited team workspaces. An add-on that requires an existing license.

• Small Team Plan$25

  per month for up to 5 members

  One price for the team: four teammate licenses, unlimited team workspaces and free software updates.

• Large Team Plan$50

  per month for up to 10 members

  One price for the team: nine teammate licenses, unlimited team workspaces and free software updates.

Todoist

• Beginner$0

  5 personal projects, task reminders, list and board layouts, and 3 filter views.

• Pro$5

  per user / month, billed yearly ($60)

  300 projects, calendar layout, task durations, custom reminders, 150 filter views and Task Assist.

• Business$8

  per user / month, billed yearly ($96)

  Everything in Pro, plus a shared team workspace with up to 500 team projects, roles and central billing.

Pagico

• Education

  Student and faculty license at $39

  The store lists the single-user license at $39 instead of $65 for faculty and students; a photo of a valid student ID is required after checkout.

Todoist

• Annual discount

  Save 20% with yearly billing

  Todoist's pricing page lists a 20% saving on Pro and Business when billed yearly instead of monthly.