Nozbe vs Pagico (2026): which should you pick?

Pick Nozbe if

• Fits if your small team wants task discussion on the task and out of email
• Works for teams of up to 3 who can stay inside 3 active projects

Look elsewhere if

• Tight if you're staying free, with 3 active projects, 3 tags, 500MB of storage and 7 days of history
• Pricey if it's just you, at $9 a month billed yearly for a personal to-do list
• Watch out: each Premium space needs its own subscription; only Business, at $15 a user, bills several together
• Watch out: Business can't be bought through Apple or Google, and in-app plans lack mid-term seat changes
• Skip it if you want a native Linux app, as no Linux download is listed

Pick Pagico if

• Fits if you want a one-time purchase with your data stored locally
• Works for a small team sharing workspaces at a flat monthly price

Look elsewhere if

• Watch out: updates after year one need Personal Premium at $3 a month or a team plan
• Skip it if you want a free plan, as only a trial is offered
• Tight if you want email-to-task or public sharing, which are premium cloud features
• Watch out: the pages give the trial as 15 days and as 2 weeks in different places

Nozbe

• The free space is capped at 3 users, 3 active projects, 3 tags, 500MB of storage and 7 days of completed-task history.
• Each Premium space needs its own subscription; only the Business plan bills several spaces together.
• Business cannot be bought through Apple or Google in-app payments, and in-app subscriptions lack the mid-term seat changes of online billing.
• The download page offers Mac and Windows desktop apps and links to iOS and Android apps; no Linux download is listed.

Pagico

• The desktop app has no free plan, only a trial; the free mobile apps are companions to it.
• Software updates after the first year need a paid Personal Premium or team plan, though licenses do not expire.
• Email-to-task, email workflow features and public sharing are premium cloud features.
• The pages give 15 days and 2 weeks as the trial length in different places.

Nozbe

Projects, tasks and comments

Work is split into projects that hold tasks, and discussion happens in the comments on each task, where files and documents can be attached.

Priority, Incoming and Activity views

Priority is a list you fill yourself. Incoming gathers today's and overdue tasks, reminders, assignments and mentions. Activity shows changes in the projects you follow.

Calendar and time tracking

Tasks take deadlines and reminders and can be scheduled in a Calendar view. Recording the time needed and time spent on a task requires Premium.

Nozbe AI

Describing a project in a prompt, or importing a CSV file, creates a project with sections, tasks and comments. Free spaces get 3 requests; Premium gets up to 1,000.

Multiple spaces

One account can own or join several spaces, for example for work and private life. Each Premium space is billed on its own; Business covers unlimited spaces.

Integrations and API

Integrations with Google Calendar, Outlook Calendar, Slack, Microsoft Teams, Dropbox, OneDrive, Evernote and Zapier are open to every plan, and there is a REST API.

Pagico

One database for everything

Projects, clients, notes, files, emails and checklists are stored together, so action items can sit next to meeting notes.

Timelines and dashboards

Turns task lists into timelines and offers custom dashboards that show project status.

Rapid Day Planner

A daily planning view based on the Ivy Lee method.

Browser extension

Turn a web page into a task from the Pagico browser extension.

Local data with optional cloud sync

Data stays on the device by default; Personal Cloud syncs across computers and phones, and the vendor says shared data is encrypted with 256-bit AES on its servers.

Team workspaces

Selectively sync projects and contacts with teammates, assign tasks and chat in real time.

Nozbe

• Free$0

  1 space for up to 3 users with 3 active projects, 3 sections and 3 tags, 500MB of storage and 7 days of completed-task history.

• Premium$9

  per user / month, billed yearly ($11 billed monthly)

  Price for 1 user; $8 per user from 10 users. Unlimited projects, sections, tags and history, 20GB of storage per user, time tracking and templates.

• Business$15

  per user / month, billed yearly ($19 billed monthly)

  Price for 1 user; $13 per user from 10 users. All Premium features, unlimited spaces under one subscription and unlimited storage.

Pagico

• Single User License$65

  one-time per user, permanent license

  Pagico 10 for macOS, Windows and Ubuntu, with a complimentary first year of the Personal Premium plan.

• Extra seat$5

  one-time per extra computer

  For additional computers owned by the same person, added to a version 10 license.

• Personal Premium$3

  per month, billed annually ($36 a year)

  Add-on for an existing license: free software updates and a 4GB personal cloud with premium service features.

• Partners Plan$5

  per month for 2 users

  Personal Premium plus one extra license for a partner and unlimited team workspaces. An add-on that requires an existing license.

• Small Team Plan$25

  per month for up to 5 members

  One price for the team: four teammate licenses, unlimited team workspaces and free software updates.

• Large Team Plan$50

  per month for up to 10 members

  One price for the team: nine teammate licenses, unlimited team workspaces and free software updates.

Nozbe

• Annual discount

  Yearly billing costs about 18% to 21% less

  For one user, Premium is $9 per month billed yearly ($108) against $11 billed monthly ($132), about 18% less. Business is $15 against $19, about 21% less.

• Other savings

  Lower price per user for larger teams

  The per-user rate falls as seats are added. On yearly billing Premium goes from $9 for one user to $8 from 10 users, and Business from $15 to $13.

• Nonprofit

  6 extra months for nonprofits on yearly Premium

  Nozbe's nonprofit page offers organizations 6 extra months when they upgrade a space to the yearly Premium plan, arranged through its support team.

Pagico

• Education

  Student and faculty license at $39

  The store lists the single-user license at $39 instead of $65 for faculty and students; a photo of a valid student ID is required after checkout.