MyLifeOrganized vs Pagico (2026): which should you pick?

Pick MyLifeOrganized if

• Fits if you plan in deep outlines and want the app to work out what's next
• Works for syncing a phone with a Windows PC over your own Wi-Fi

Look elsewhere if

• Skip it if you're on a Mac, as there's no Mac app and the web version announced in December 2024 has no release date
• Tight if you're staying free, because repeating tasks, custom views and the calendar lock after 21 days
• Pricey if you want everything, since phone Pro, the Windows app and cloud sync are bought separately
• Watch out: the Windows licence price isn't shown in the store listings, and sync adds tax or VAT in some countries
• Watch out: the iOS app was last updated in April 2022

Pick Pagico if

• Fits if you want a one-time purchase with your data stored locally
• Works for a small team sharing workspaces at a flat monthly price

Look elsewhere if

• Watch out: updates after year one need Personal Premium at $3 a month or a team plan
• Skip it if you want a free plan, as only a trial is offered
• Tight if you want email-to-task or public sharing, which are premium cloud features
• Watch out: the pages give the trial as 15 days and as 2 weeks in different places

MyLifeOrganized

• The Windows app is sold separately in Standard and PRO editions after a 45-day trial; its license prices are not shown in the store listings or included here.
• Recurring tasks, custom views, the calendar view, dependencies and project tracking are Pro features that lock when the 21-day trial ends.
• Cloud sync is a separate subscription, from $4.95 for 30 days to $29.95 for 24 months, with tax or VAT added in some countries.
• The vendor lists apps for Windows, Android and iOS only. The iOS app was last updated in April 2022, and a web version announced in December 2024 has no release date.

Pagico

• The desktop app has no free plan, only a trial; the free mobile apps are companions to it.
• Software updates after the first year need a paid Personal Premium or team plan, though licenses do not expire.
• Email-to-task, email workflow features and public sharing are premium cloud features.
• The pages give 15 days and 2 weeks as the trial length in different places.

MyLifeOrganized

Unlimited task hierarchy

Tasks nest into subtasks without a depth limit, so a project can be broken down until each action is a manageable size. Zoom narrows the view to one branch.

Automatic next-actions list

The app generates a list of only the actions that need attention now, sorted using the priority of each task and of its parents.

Contexts and Nearby view

Actions can be filtered by context. The Pro Nearby view lists actions for your current GPS location, with reminders when you reach or leave a place.

Dependencies and ordered projects

Pro handles sequential and parallel projects, holding back tasks that cannot start until other tasks are finished, and can require tasks to be completed in order.

Custom views, calendar and workspaces

Pro adds custom views with filtering, sorting and grouping, a calendar view of daily workload, project tracking and workspace tabs for switching between views.

Cloud, Wi-Fi or offline

The paid MLO Cloud service syncs mobile devices with the Windows desktop app and lets several people share a task list. Sync over your own Wi-Fi and offline use are also possible.

Pagico

One database for everything

Projects, clients, notes, files, emails and checklists are stored together, so action items can sit next to meeting notes.

Timelines and dashboards

Turns task lists into timelines and offers custom dashboards that show project status.

Rapid Day Planner

A daily planning view based on the Ivy Lee method.

Browser extension

Turn a web page into a task from the Pagico browser extension.

Local data with optional cloud sync

Data stays on the device by default; Personal Cloud syncs across computers and phones, and the vendor says shared data is encrypted with 256-bit AES on its servers.

Team workspaces

Selectively sync projects and contacts with teammates, assign tasks and chat in real time.

MyLifeOrganized

• Free$0

  Mobile apps with unlimited task hierarchy, automatic next actions, context filters, inbox, starred tasks, zoom, reminders and templates.

• MLO Cloud Sync$19.95

  for 12 months; $4.95 for 30 days up to $29.95 for 24 months

  Subscription that syncs task lists between devices and the Windows app and allows sharing a list. Also sold in 3-month ($7.95) and 6-month ($12.95) terms.

• MLO v3 Pro (iOS)$29.99

  in-app purchase; billing basis not shown on the listing

  Keeps the Pro features after the 21-day trial: calendar view, custom views, recurring tasks, dependencies, workspaces, Nearby view and review.

Pagico

• Single User License$65

  one-time per user, permanent license

  Pagico 10 for macOS, Windows and Ubuntu, with a complimentary first year of the Personal Premium plan.

• Extra seat$5

  one-time per extra computer

  For additional computers owned by the same person, added to a version 10 license.

• Personal Premium$3

  per month, billed annually ($36 a year)

  Add-on for an existing license: free software updates and a 4GB personal cloud with premium service features.

• Partners Plan$5

  per month for 2 users

  Personal Premium plus one extra license for a partner and unlimited team workspaces. An add-on that requires an existing license.

• Small Team Plan$25

  per month for up to 5 members

  One price for the team: four teammate licenses, unlimited team workspaces and free software updates.

• Large Team Plan$50

  per month for up to 10 members

  One price for the team: nine teammate licenses, unlimited team workspaces and free software updates.

MyLifeOrganized

• Other savings

  Lower monthly cost on longer Cloud Sync terms

  MLO Cloud Sync costs $4.95 for 30 days, $19.95 for 12 months (about $1.66 a month) or $29.95 for 24 months (about $1.25 a month).

• Other savings

  Upgrade pricing for iOS version 2 owners

  The App Store listing shows Pro v3 upgrades for owners of version 2 at $19.99, or $9.99 for owners of the v2 HD edition, against $29.99 for a new Pro purchase.

Pagico

• Education

  Student and faculty license at $39

  The store lists the single-user license at $39 instead of $65 for faculty and students; a photo of a valid student ID is required after checkout.