ONLYOFFICE vs WPS Writer

ONLYOFFICE

• Organizations that want to host their own office suite
• Teams on Nextcloud, Box, Moodle or Odoo that need document editing there
• Sharing files with clients in separate rooms with their own permissions
• People who want free desktop editors that work offline

WPS Writer

• People who want a free word processor that opens and saves Word files
• Families or small groups splitting a paid plan through the Sharing Plan
• Working on the same documents across computers, phones and the web

ONLYOFFICE

• The free DocSpace Startup plan stops at 3 admins, 12 rooms and 2 GB, and lacks SAML SSO, LDAP, branding, a custom domain and the audit trail.
• DocSpace Business costs $20 per admin a month; the pricing page shows it as reduced from $30 and gives no end date for that price.
• Docs Enterprise is licensed by simultaneous connections, from $1,500 for a 1-year, 50-connection, on-premises license with Basic support.
• A 1-year Docs Enterprise license stops working when it ends; a lifetime license keeps running but loses free updates after its support period.

WPS Writer

• WPS Writer is not sold on its own: it comes with the WPS Office suite, and every plan covers the whole suite.
• The free plan is limited to 1 GB of cloud space and restricted template downloads, and no advertising is listed as a Pro+ benefit.
• AI tools on Pro+ have a daily usage limit; once it is reached they pause until the next day.
• The pricing page says its prices apply to PC and Android, and it gives no prices for Mac or iOS.

ONLYOFFICE

Document, sheet and slide editors

Online editors for text documents, spreadsheets and presentations, which the vendor describes as highly compatible with Microsoft Office and OpenDocument formats.

PDF editor and fillable forms

Build fillable PDF forms and have them filled in online, read and edit PDFs, and convert documents to Markdown, HTML or e-books.

Real-time co-editing

Co-edit in character-level or paragraph-level mode, track changes, compare documents, leave comments and mentions, and chat or call from inside the editor.

DocSpace rooms

DocSpace sorts files into rooms with their own access rights: collaboration, public, form-filling and custom rooms, and virtual data rooms.

AI assistants and agents

AI tools generate documents, sheets, slides and forms, rewrite and translate text, and extract text from scanned PDFs. Any AI model can be connected, including a fully local one.

Connectors and self-hosting

More than 40 ready-made connectors add the editors to platforms such as Nextcloud, Box, Moodle, Odoo and WordPress, and the server can run on your own infrastructure.

WPS Writer

Word-compatible editing

Opens and saves .docx, .doc and .rtf files, and the vendor says styles, headers and footers, tables, images and macros are preserved.

AI writing and rewriting

WPS AI drafts reports, proposals and letters from a prompt, and can polish wording, change tone, or expand and shorten selected text.

AI summary, translation and spell check

Summarizes long documents and answers questions about them, translates whole documents, and lists spelling and grammar suggestions to review one by one or in batches.

Real-time co-editing

Documents can be shared with view, comment or edit permissions and edited together across desktop and web, with comments, mentions and version history.

Templates and design resources

Templates, fonts, icons, covers and table styles for reports, resumes and letters. Template downloads are limited on the free plan and unlimited on Pro+.

PDF conversion

Converts PDF files into editable Word documents. The free plan has basic PDF features; full PDF editing and conversion tools are part of Pro+.

ONLYOFFICE

• Community and free appsFree

  Docs Community and DocSpace Community builds for self-hosting, desktop editors for Windows, Linux and macOS, and iOS and Android apps.

• DocSpace Startup$0

  Cloud plan with up to 3 admins, 12 rooms and 2 GB of storage, and unlimited users and guests. The page labels it a limited-time offer.

• DocSpace Business$20

  per admin / month

  Cloud plan with unlimited rooms, 250 GB per admin, SSO, branding, automatic backups and audit trail. Shown reduced from a crossed-out $30.

• Docs EnterpriseFrom $1,500

  1-year license, 50 connections, on-premises, Basic support

  Self-hosted editors to connect to another platform, licensed by simultaneous connections for 1 year or for life, with three support levels.

• DocSpace EnterpriseCustom

  On-premises DocSpace paid per connection, with unlimited admins and rooms, multi-space management and support under an SLA.

WPS Writer

• WPS Standard$0

  The free WPS Office suite, including Writer, with basic PDF features, limited template downloads and 1 GB of cloud space.

• WPS Pro+$69.99

  per year ($5.83 / month); or $20.99 per 3 months

  Suite-wide plan for one user: full PDF editing and conversion, unlimited template downloads, 20 GB of cloud storage, no advertising and AI tools with daily limits.

• WPS Pro+ Sharing Plan$41.99

  per user / year, 2 users minimum; or $4.99 per user / month

  Suite-wide Pro+ benefits for each member of a family or small group, with a private 20 GB of cloud storage per member. Members can be added or removed.

ONLYOFFICE

• Nonprofit

  Free DocSpace cloud for nonprofits and schools

  Nonprofits and schools can request a free DocSpace cloud with 2 GB of storage and up to 20 admins. It requires an ONLYOFFICE banner on their website or a post about the partnership.

• Education

  Discounted rate for educational institutions

  The DocSpace pricing FAQ says educational institutions other than schools can get a discounted rate. No figure is published.

• Lifetime license

  Lifetime license for Docs Enterprise

  Docs Enterprise can be bought with a lifetime license instead of a 1-year one. The version bought keeps working, but free updates end with the support period chosen, 1 or 3 years.

WPS Writer

• Other savings

  Sharing Plan cuts the per-user price by 40%

  With at least 2 users, the WPS Pro+ Sharing Plan costs $41.99 per user a year against $69.99 for a single Pro+ subscription. The pricing page labels this as saving 40%.

• Annual discount

  Lower monthly cost on the 1-year plan

  WPS Pro+ for a year is $69.99, which the page shows as $5.83 a month, against $20.99 for the 3-month plan, shown as $6.99 a month.