Collabora Online vs ONLYOFFICE

Collabora Online

• Organizations that must keep documents on their own servers
• Nextcloud, ownCloud or OpenCloud users adding document editing
• Software vendors embedding an office editor in their own product
• Home users and small teams running the free CODE edition

ONLYOFFICE

• Organizations that want to host their own office suite
• Teams on Nextcloud, Box, Moodle or Odoo that need document editing there
• Sharing files with clients in separate rooms with their own permissions
• People who want free desktop editors that work offline

Collabora Online

• Collabora does not host the product: you run the server yourself or go through one of its hosting partners.
• It only edits documents, so it has to be paired with another product that handles file storage and user access.
• The free CODE edition has no SLA or long-term support, and the vendor does not recommend it for business or production use.
• Business stops at 99 users, at $3.40 per user a month on a yearly subscription; 100 or more users need an Enterprise quote.

ONLYOFFICE

• The free DocSpace Startup plan stops at 3 admins, 12 rooms and 2 GB, and lacks SAML SSO, LDAP, branding, a custom domain and the audit trail.
• DocSpace Business costs $20 per admin a month; the pricing page shows it as reduced from $30 and gives no end date for that price.
• Docs Enterprise is licensed by simultaneous connections, from $1,500 for a 1-year, 50-connection, on-premises license with Basic support.
• A 1-year Docs Enterprise license stops working when it ends; a lifetime license keeps running but loses free updates after its support period.

Collabora Online

Writer, Calc, Impress and Draw

Four browser-based editors cover text documents, spreadsheets, presentations and drawings, with pivot tables and charts in Calc and Visio files opening in Draw.

Collaborative editing

Several people can edit one document together. The FAQ sets no formal limit and calls 20 people in a session normal, and external users without an account are not charged for.

Microsoft and OpenDocument formats

Opens and saves DOCX, XLSX and PPTX, the older DOC, XLS and PPT formats and the OpenDocument equivalents, and offers PDF download.

Deployment on your own servers

The server runs on a Linux system, a virtual machine or a Docker container, so documents stay on infrastructure you control. Large Kubernetes deployments scale through the COOL Controller.

Integration through WOPI

Ready integrations cover Nextcloud, ownCloud, OpenCloud, Moodle, Alfresco, SharePoint and Mattermost, and other web applications connect by implementing the WOPI protocol.

Admin console

An admin console shows the users connected, the documents open and their resource usage, and can pass monitoring data to external services.

ONLYOFFICE

Document, sheet and slide editors

Online editors for text documents, spreadsheets and presentations, which the vendor describes as highly compatible with Microsoft Office and OpenDocument formats.

PDF editor and fillable forms

Build fillable PDF forms and have them filled in online, read and edit PDFs, and convert documents to Markdown, HTML or e-books.

Real-time co-editing

Co-edit in character-level or paragraph-level mode, track changes, compare documents, leave comments and mentions, and chat or call from inside the editor.

DocSpace rooms

DocSpace sorts files into rooms with their own access rights: collaboration, public, form-filling and custom rooms, and virtual data rooms.

AI assistants and agents

AI tools generate documents, sheets, slides and forms, rewrite and translate text, and extract text from scanned PDFs. Any AI model can be connected, including a fully local one.

Connectors and self-hosting

More than 40 ready-made connectors add the editors to platforms such as Nextcloud, Box, Moodle, Odoo and WordPress, and the server can run on your own infrastructure.

Collabora Online

• Collabora Online Development EditionFree

  Self-hosted rolling release, updated about once a month, for testing, home use and small teams. No SLA or long-term support.

• Collabora Online for Business$3.40

  per user / month, on a yearly subscription

  Up to 99 users, self-hosted, with long-term support, a service level agreement, signed security updates and a customer portal.

• Collabora Online for EnterpriseCustom

  100 or more users with volume discounts, adding roadmap input, integration support, customization, and the desktop version and mobile support.

ONLYOFFICE

• Community and free appsFree

  Docs Community and DocSpace Community builds for self-hosting, desktop editors for Windows, Linux and macOS, and iOS and Android apps.

• DocSpace Startup$0

  Cloud plan with up to 3 admins, 12 rooms and 2 GB of storage, and unlimited users and guests. The page labels it a limited-time offer.

• DocSpace Business$20

  per admin / month

  Cloud plan with unlimited rooms, 250 GB per admin, SSO, branding, automatic backups and audit trail. Shown reduced from a crossed-out $30.

• Docs EnterpriseFrom $1,500

  1-year license, 50 connections, on-premises, Basic support

  Self-hosted editors to connect to another platform, licensed by simultaneous connections for 1 year or for life, with three support levels.

• DocSpace EnterpriseCustom

  On-premises DocSpace paid per connection, with unlimited admins and rooms, multi-space management and support under an SLA.

Collabora Online

• Education

  Special pricing for educational institutions

  The subscriptions page asks educational institutions to get in touch for special pricing. No rate is published.

• Nonprofit

  Special pricing for NGOs

  The subscriptions page asks NGOs that want to deploy Collabora to get in touch for special pricing. No rate is published.

• Other savings

  Multi-year contract discounts

  Subscriptions are priced yearly, and the vendor says discounts for three-year contracts are available on request.

ONLYOFFICE

• Nonprofit

  Free DocSpace cloud for nonprofits and schools

  Nonprofits and schools can request a free DocSpace cloud with 2 GB of storage and up to 20 admins. It requires an ONLYOFFICE banner on their website or a post about the partnership.

• Education

  Discounted rate for educational institutions

  The DocSpace pricing FAQ says educational institutions other than schools can get a discounted rate. No figure is published.

• Lifetime license

  Lifetime license for Docs Enterprise

  Docs Enterprise can be bought with a lifetime license instead of a 1-year one. The version bought keeps working, but free updates end with the support period chosen, 1 or 3 years.