The Apicbase Insider’s Guide
Everything we know about Apicbase in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Apicbase
The Insider’s Guide
Recipe, purchasing and stock software for multi-site food groups
Every plan, grade, refund rule and rival among inventory management tools, read from Apicbase’s own pages.
Made by Apicbase · checked Nov 13, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Apicbase’s own pages, its app-store listings and our grades. Every fact in it is on Apicbase’s page too, where it is kept up to date. Checked Nov 13, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
1.6
GPA, above 3 of the 72 other inventory management tools we grade
Apicbase is a back-of-house platform for restaurant groups, caterers and hotels that run several sites. It ties recipes, purchasing, stock counts and food cost together, with barcode scanning for counts and deliveries. The vendor sells it by quote, with plans that start at five outlets.
To get you started, here are 7 things to know about Apicbase, taken from its own pages and our grades.
Plans start at five outlets, prices are by quote, and forecasting and SSO need the Professional plan.
- 1
Best for stock and food cost for multi-outlet food groups
Apicbase ties recipes, purchasing, stock counts and food cost together for restaurant groups, caterers and hotels.
- 2
It runs on Web
Web.
- 3
Stock counts and waste logs
Count stock per site, log food waste and see stock levels, values and movements across every location.
- 4
Barcode scanning
The mobile app scans barcodes for counts and for taking in orders. The plan comparison lists both as plan features.
- 5
Order to par and forecasts
Reorder suggestions to par levels or to a forecast, creating one purchase order per supplier.
- 6
A 1.6 GPA, above 3 of 72
That is against the other inventory management tools we grade, on value, the free plan, features, ease of use and platforms.
- 7
Keep it
The plain part of Apicbase you could make: inventory and reports. What surrounds it you could not. The 3 things listed below take a company, not a weekend.
Apicbase at a glance
- Pricing
- Paid
- Free plan
- No
- Free trial
- None stated
- Runs on
- Web
- Made by
- Apicbase
- Category
- Inventory Management
- Our grade
- 1.6 GPA, weak
The report card
Best for stock and food cost for multi-outlet food groups
Apicbase ties recipes, purchasing, stock counts and food cost together for restaurant groups, caterers and hotels. Plans start at five outlets, prices are by quote, and forecasting and SSO need the Professional plan.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | No price is published, and plans start at 5 outlets, so we cannot work out what one outlet costs against this category's $91 middle price. |
| Free plan and trial | F | No free plan or trial; every plan goes through the sales team. |
| Features | C | Counts, waste logs, barcode scanning, order to par, theoretical against actual food cost and sub-recipes. Forecasting, BOM ordering and SSO need Professional, and HACCP and traceability are add-ons. |
| Ease of use | C | Recipes, ingredients and outlets all have to be built in first. No store rating is on record. |
| Platforms and integrations | C | Web only, and the pages we read list no integrations. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Apicbase is for
- Fits if you run five or more outlets and want recipes and counts in one place
- Works for caterers and hotels that cost food by recipe
Who it is not for
- Not for you if you run one restaurant, since plans start at 5 outlets
- Skip it if you want a price on the page, as none is published
- Watch out: forecasting, BOM ordering and SSO come only with Professional or above
- Watch out: HACCP, traceability and production planning cost extra
Good to know
Good for
- Restaurant groups and caterers running five or more outlets
- Hotels with several kitchens that want one purchasing and stock system
- Central production kitchens that supply other outlets
Worth knowing
- No prices are published; every plan is quoted through the sales team.
- The Growth plan starts at 5 outlets, so single-site restaurants are not the target.
- Demand forecasting, BOM ordering and SSO come only with Professional or above.
- HACCP, traceability and production planning cost extra as add-ons.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
Apicbase's current pricing could not be confirmed from its own site.
No free plan or trial; every plan goes through the sales team.
We could not confirm Apicbase’s current prices from its own site, so this guide lists no plans. get.apicbase.com has them.
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
1
Place it runs: Web
Recipe, purchasing and stock software for multi-site food groups. Here is what it does, as its own site describes it, and what it covers: public API, AI features, reports, inventory, barcode scanning.
Counts, waste logs, barcode scanning, order to par, theoretical against actual food cost and sub-recipes.
- Stock counts and waste logs
- Count stock per site, log food waste and see stock levels, values and movements across every location.
- Barcode scanning
- The mobile app scans barcodes for counts and for taking in orders. The plan comparison lists both as plan features.
- Order to par and forecasts
- Reorder suggestions to par levels or to a forecast, creating one purchase order per supplier.
- Theoretical vs actual food cost
- Compares the cost a recipe predicts with the cost your stock movements show, by site, recipe and menu.
- Sub-recipes and batch prep
- Prep batches deduct raw ingredients and log the finished batch back into stock.
- Add-on modules
- HACCP and tasks, internal ordering, production planning, traceability, menu planning and carbon tracking are sold as add-ons.
Where it runs
- Web
What it works with
Its own pages name no integrations.
Apicbase is made by Apicbase.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
3/72
Other inventory management tools it is graded above
Apicbase's GPA of 1.6 is higher than 3 of the 72 other inventory management tools we grade, and level with 7.
It stands best on value for money (C, above 8 of 72) and worst on free plan and trial (F, above 0).
Each grade against the category
Every bar is all 73 inventory management tools we grade, cut by the letter each got. Apicbase’s own letter is outlined.
- CValue for moneyAbove 8 of 72
- FFree plan and trialAbove 0 of 72
- CFeaturesAbove 5 of 72
- CEase of useAbove 3 of 72
- CPlatforms and integrationsAbove 1 of 72
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
The plain part of Apicbase you could make: inventory and reports. What surrounds it you could not. The 3 things listed below take a company, not a weekend.
That makes this kind of software worth paying for, not this one in particular: 62 of the 72 other inventory management tools grade higher.
What you could make
- Inventory and reports: an app builder makes these well.
What you could not
- Scanning barcodes with a phone camera or a scanner.
- An API that other software can build on.
- AI features, unless you pay a model provider for each request yourself.
What this rests on. Apicbase’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
MarketMan, MarginEdge, Crunchtime, Restaurant365 and WISK
The 5 tools Apicbase is most often weighed against, with where each one differs from it.
- 1.8GPA
MarketMan
From $249/mo
Inventory, ordering and recipe costing for restaurants.
- Only MarketMan lists iOS and Android apps.
- Apicbase also covers barcode scanning.
- 2.0GPA
MarginEdge
From $350/mo
Restaurant back-office software for invoices, costs and inventory.
- Apicbase also covers barcode scanning.
- MarginEdge also covers expense tracking and bill pay.
- 2.0GPA
Crunchtime
Paid
Multi-unit restaurant operations suite with inventory control.
- Apicbase also covers barcode scanning.
- Crunchtime also covers shift scheduling and dashboards.
- 2.0GPA
Restaurant365
Paid
Restaurant accounting, inventory, scheduling and payroll platform.
- Apicbase also covers barcode scanning.
- Restaurant365 also covers bookkeeping, payroll and shift scheduling.
- 1.8GPA
WISK
From $249/mo
Bar and restaurant inventory counts, invoices and recipe costing.
- Apicbase also covers barcode scanning.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
10
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Apicbase free?
No. Apicbase is a paid product.
What platforms does Apicbase work on?
Apicbase is available on Web.
Does Apicbase have an Android app?
No Android app was listed when its pages were read on Nov 13, 2026. Apicbase is listed for Web.
Does Apicbase have an iPhone app?
No iPhone app was listed when its pages were read on Nov 13, 2026. Apicbase is listed for Web.
Is Apicbase open source?
Apicbase is not described as open source on its own site, as read on Nov 13, 2026.
Does Apicbase have an API?
Yes. Apicbase offers a public API, according to its own site.
Who makes Apicbase?
Apicbase is made by a company of the same name.
What are the alternatives to Apicbase?
The closest alternatives to Apicbase in our directory are MarketMan, MarginEdge, Crunchtime, Restaurant365 and WISK.
How does Apicbase compare with other inventory management tools?
Apicbase's GPA of 1.6 is higher than 3 of the 72 other inventory management tools we grade, and level with 7.
Could I make my own version of Apicbase?
The plain part of Apicbase you could make: inventory and reports. What surrounds it you could not.
Where this guide comes from
The prices, plans, platforms and features were read from Apicbase’s own pages on Nov 13, 2026, and the grades were given on Nov 13, 2026. Graded from this listing, whose facts were read from Apicbase's own pages on 13 November 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Apicbase. Prices change, so check get.apicbase.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
7,721
Tools graded, in 95 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
7,721
tools graded
95
categories
739
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Apicbase, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/apicbase
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Apicbase: The Insider's Guide", checked Nov 13, 2026. https://toolgpa.com/tools/apicbase
Know someone choosing between inventory management tools?
Send them this guide: toolgpa.com/tools/apicbase/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded inventory management tools after Apicbase, each with an Insider's Guide of its own.
- Inventory Management Insider's GuideEvery one of the 73 inventory management tools we grade, compared
- Zoho Inventory Insider's GuideOnline inventory and order management from Zoho, with a free plan3.4 GPA
- Sortly Insider's GuidePhone-first inventory app for tracking equipment, tools and supplies3.0 GPA
- Busy Insider's GuideGST accounting and inventory software for Indian small businesses2.8 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Apicbase’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Apicbase is a trademark of its owner, and this guide is not made, paid for or approved by Apicbase. Prices and plans change: check get.apicbase.com before you buy.