The Egnyte Insider’s Guide
Everything we know about Egnyte in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Egnyte
The Insider’s Guide
Business file sharing with governance and AI tools
Every plan, grade, refund rule and rival among file storage and sync services, read from Egnyte’s own pages.
Made by Egnyte, Inc. · checked Nov 12, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Egnyte’s own pages, its app-store listings and our grades. Every fact in it is on Egnyte’s page too, where it is kept up to date. Checked Nov 12, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.0
GPA, above 4 of the 45 other file storage and sync services we grade
Egnyte is a paid cloud file platform for organizations that need shared storage, external sharing and content governance. Plans run from a small-team tier up to enterprise editions with ransomware detection, classification and AI search. Desktop, mobile and web apps are listed on the pricing page.
To get you started, here are 9 things to know about Egnyte, taken from its own pages and our grades.
No store rating on record, with an admin setup of folders, permissions and rules.
- 1
Best for business file sharing with governance rules
Egnyte is business file sharing with governance and AI tools.
- 2
Paid plans start at $10 a month for each person
As its pricing page puts it: $10 per user / month, billed annually.
- 3
You can try it first
Free trial on each plan; length not stated on the pricing page
- 4
It runs on 5 platforms
Web, Windows, macOS, iOS and Android.
- 5
Shared cloud storage
Files are reached through a web app, Windows and macOS desktop apps, and iOS and Android mobile apps.
- 6
External sharing controls
External user accounts, email-validated sharing and, on higher plans, dynamic watermarking limit what outside recipients can do.
- 7
AI assistant and search
Plans include single-document Q&A. Multi-document assistant, AI Search and AI Workflows start at Elite.
- 8
A 2.0 GPA, above 4 of 45
That is against the other file storage and sync services we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
To replace Egnyte you would be making files kept in step across devices without losing one. That is not a weekend's work, with an AI app builder or without one.
Egnyte at a glance
- Pricing
- Free trial, from $10 per user / month, billed annually
- Free plan
- No
- Free trial
- Free trial on each plan; length not stated on the pricing page
- Runs on
- Web, macOS, Windows, iOS, Android
- Made by
- Egnyte, Inc.
- Category
- File Storage & Sync
- Our grade
- 2.0 GPA, fair
- Store rating
- 4.8 on the App Store, 11,730 ratings
The report card
Best for business file sharing with governance rules
Egnyte is business file sharing with governance and AI tools. The main plans start at $22 a user billed annually, a cheaper Team plan at $10 is capped at 10 users, and e-signature and multi-document AI wait until Elite at $48.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | D | $10 a user for Team, capped at 10 people, but the main Business plan is $22, past the category's $16.50 dearest-tenth line. Elite is $48. |
| Free plan and trial | D | A free trial on each plan with no length stated, and no free plan. |
| Features | C | File sharing, governance and AI tools, but e-signature, PDF markup and multi-document AI need Elite. |
| Ease of use | C | No store rating on record, with an admin setup of folders, permissions and rules. |
| Platforms and integrations | A | Web, Windows, Mac, iPhone and Android apps, and 6 integrations listed. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Egnyte is for
- Fits if you're a business that needs permissions and governance on shared files
- Works for a team of up to 10 that wants the $10 Team plan
Who it is not for
- Pricey if you want more than Team: Business is $22 a user and Elite is $48 billed annually
- Skip it if you want a free plan, as there is none
- Tight if you need e-signature or PDF markup: both start at Elite
- Watch out: Ultimate has no published price, the Team plan stops at 10 users and the trial length isn't stated
Good to know
Good for
- Companies replacing an office file server with cloud storage
- Teams in construction, finance or life sciences
- IT teams that need ransomware and access governance
Worth knowing
- No free plan; the Team plan is limited to 1 to 10 users.
- The prices shown are for annual payment, and the page notes a multi-year discount on all plans.
- E-signature, PDF markup and multi-document AI start at Elite.
- Ultimate has no published price and is quoted by sales.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$10
A month to start, for each person
Egnyte is a paid product with a free trial, starting at $10 per user / month, billed annually.
A free trial on each plan with no length stated, and no free plan.
Team
$10
per user / month, billed annually
For 1 to 10 users: secure link sharing, external user accounts, email-validated sharing and single-document AI Q&A.
Business
$22
per user / month, billed annually
Single-document AI Q&A, discretionary permissions, Google Workspace integration and Microsoft 365 co-editing.
Enterprise Lite
$39
per user / month, billed annually
Adds artifact-based ransomware detection, suspicious login detection, content lifecycle policies and advanced workflows.
Elite
$48
per user / month, billed annually
Adds AI Assistant, AI Search and AI Workflows, PDF markup, e-signature, dynamic watermarking and auto-remediation.
Ultimate
Custom
Adds document and sensitive data classification, ransomware detection with snapshot recovery and DLP integration. Quote only.
Trying it first
Free trial on each plan; length not stated on the pricing page
Read from egnyte.com on Nov 12, 2026.
Ways to pay less
Other savings
Multi-year discount on all plans
The pricing page notes that a multi-year discount is available on every plan; the amount is not stated.
Stated on egnyte.com
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
5
Places it runs: Web, macOS, Windows, iOS and Android
Business file sharing with governance and AI tools. Here is what it does, as its own site describes it, and what it covers: AI features, AI search, workflow automation, file sync, file sharing.
File sharing, governance and AI tools, but e-signature, PDF markup and multi-document AI need Elite.
- Shared cloud storage
- Files are reached through a web app, Windows and macOS desktop apps, and iOS and Android mobile apps.
- External sharing controls
- External user accounts, email-validated sharing and, on higher plans, dynamic watermarking limit what outside recipients can do.
- AI assistant and search
- Plans include single-document Q&A. Multi-document assistant, AI Search and AI Workflows start at Elite.
- Ransomware and governance tools
- Ransomware detection, suspicious login alerts, lifecycle policies and snapshot recovery are spread across Enterprise Lite, Elite and Ultimate.
- Industry options
- Optional modules cover construction project hubs, financial services document rooms and life sciences records.
Where it runs
- Web
- macOS
- Windows
- iOS
- Android
What it works with
- Google Workspace
- Microsoft 365
- Salesforce
- Procore
- Autodesk
- Microsoft Outlook
Egnyte is made by Egnyte, Inc.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
4/45
Other file storage and sync services it is graded above
Egnyte's GPA of 2.0 is higher than 4 of the 45 other file storage and sync services we grade, and level with 8.
It stands best on platforms and integrations (A, above 28 of 45) and worst on value for money (D, above 0).
Its paid plans start at $10 a month for each person, against a middle price of $6.32 for the category: 31 of the 37 others that charge start lower.
On features, ease of use and platforms it scores 2.7 out of 4. 12 tools score higher and cost less.
Each grade against the category
Every bar is all 46 file storage and sync services we grade, cut by the letter each got. Egnyte’s own letter is outlined.
- DValue for moneyAbove 0 of 45
- DFree plan and trialAbove 1 of 45
- CFeaturesAbove 1 of 45
- CEase of useAbove 9 of 45
- APlatforms and integrationsAbove 28 of 45
Price against what you get
Each dot is one of 40 file storage and sync services. Further left costs less; higher up scores better on features, ease of use and platforms. Egnyte is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
To replace Egnyte you would be making files kept in step across devices without losing one. That is not a weekend's work, with an AI app builder or without one.
That makes this kind of software worth paying for, not this one in particular: 33 of the 45 other file storage and sync services grade higher. It costs $120 a year.
What you could not
- Files kept in step across devices without losing one.
- Connections to other products, each kept working as those products change.
- A search engine with an AI model behind it.
- Storing and serving files for other people.
- Apps for macOS, Windows, iOS and Android that stay in step with each other.
- It is priced for each person, which means accounts and billing for a team.
What this rests on. Egnyte’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Box, ShareFile, Dropbox, Nextcloud and Microsoft OneDrive
The 5 tools Egnyte is most often weighed against, with where each one differs from it.
- 2.8GPA
Box
Free plan · from $5/mo
Business content storage with e-signatures, workflows and AI.
- Box has a free plan. Egnyte does not, though it has a free trial.
- Egnyte also covers AI search.
- 1.8GPA
ShareFile
Free trial · from $16.50/mo
Secure file sharing and client portals for business teams.
- Only Egnyte lists Windows, macOS, iOS and Android apps.
- Egnyte also covers AI search and file sync.
- ShareFile also covers forms.
- 2.8GPA
Dropbox
Free plan · from $9.99/mo
Cloud storage and file sync with transfer and signing tools.
- Dropbox has a free plan. Egnyte does not, though it has a free trial.
- Only Dropbox lists a Linux app.
- Egnyte also covers AI search and workflow automation.
- 3.2GPA
Nextcloud
Free plan · from €71.29/yr
Open source, self-hosted file sync and collaboration platform.
- Nextcloud has a free plan. Egnyte does not, though it has a free trial.
- Only Nextcloud lists a Linux app.
- Nextcloud is open source and self-hostable, according to its own site.
- 3.4GPA
Microsoft OneDrive
Free plan · from $1.99/mo
Microsoft's cloud storage, bundled with Microsoft 365 plans.
- Microsoft OneDrive has a free plan. Egnyte does not, though it has a free trial.
- Egnyte also covers AI search and workflow automation.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
13
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Egnyte free?
No, Egnyte is a paid product, but you can try it first. Free trial on each plan; length not stated on the pricing page.
How much does Egnyte cost?
Egnyte lists 5 plans. Team: $10 per user / month, billed annually.
What platforms does Egnyte work on?
Egnyte is available on Web, Windows, macOS, iOS and Android.
Does Egnyte offer any discounts?
Egnyte publicly lists the following: Multi-year discount on all plans.
How is Egnyte rated?
Egnyte's iPhone and iPad app averages 4.8 out of 5 from 11,730 ratings on the App Store in the United States, as read on Nov 13, 2026.
Does Egnyte have a Linux app?
No Linux app was listed when its pages were read on Nov 12, 2026. Egnyte is listed for Web, Windows, macOS, iOS and Android.
Is Egnyte open source?
Egnyte is not described as open source on its own site, as read on Nov 12, 2026.
What does Egnyte integrate with?
Egnyte's listing names Google Workspace, Microsoft 365, Salesforce, Procore, Autodesk and Microsoft Outlook.
Who makes Egnyte?
Egnyte is made by Egnyte, Inc.
What are the alternatives to Egnyte?
The closest alternatives to Egnyte in our directory are Box, ShareFile, Dropbox, Nextcloud and Microsoft OneDrive.
How does Egnyte compare with other file storage and sync services?
Egnyte's GPA of 2.0 is higher than 4 of the 45 other file storage and sync services we grade, and level with 8.
Is Egnyte good value for money?
ToolGPA grades Egnyte D for value for money. Its paid plans start at $10 a month for each person, against a middle price of $6.32 for the category: 31 of the 37 others that charge start lower.
Could I make my own version of Egnyte?
To replace Egnyte you would be making files kept in step across devices without losing one.
Where this guide comes from
The prices, plans, platforms and features were read from Egnyte’s own pages on Nov 12, 2026, and the grades were given on Nov 12, 2026. Graded from this listing, whose facts were read from Egnyte's own pages on 12 November 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Egnyte, Inc. Prices change, so check egnyte.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
5,038
Tools graded, in 95 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
5,038
tools graded
95
categories
739
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Egnyte, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/egnyte
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Egnyte: The Insider's Guide", checked Nov 12, 2026. https://toolgpa.com/tools/egnyte
Know someone choosing between file storage and sync services?
Send them this guide: toolgpa.com/tools/egnyte/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded file storage and sync services after Egnyte, each with an Insider's Guide of its own.
- File Storage & Sync Insider's GuideEvery one of the 46 file storage and sync services we grade, compared
- Google Drive Insider's GuideCloud storage tied to Google Docs, Gmail and Photos3.6 GPA
- Filen Insider's GuideEnd-to-end encrypted cloud storage from Germany with open source apps3.4 GPA
- Microsoft OneDrive Insider's GuideMicrosoft's cloud storage, bundled with Microsoft 365 plans3.4 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Egnyte’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Egnyte is a trademark of its owner, and this guide is not made, paid for or approved by Egnyte, Inc. Prices and plans change: check egnyte.com before you buy.