Box vs Egnyte (2026): which should you pick?

Pick Box if

• Fits if your company wants unlimited storage priced per user, from 3 users up
• Works for teams that send contracts for signature from where they're stored, or plug files into Microsoft 365, Salesforce or Slack

Look elsewhere if

• Skip it if you're one person wanting more space, as every paid plan priced here needs at least 3 users
• Pricey if you want the unlimited storage and the AI, which start at $15 a user against a $5 category middle
• Not for you if you're on Linux, since Box Drive is Mac and Windows only
• Tight if you stay free: 10 GB, no file over 250 MB, 1 version kept and 5 signature requests a month
• Watch out: uploads cap at 2 GB on Starter and 5 GB on Business, and Enterprise Plus is billed yearly only

Pick Egnyte if

• Fits if you're a business that needs permissions and governance on shared files
• Works for a team of up to 10 that wants the $10 Team plan

Look elsewhere if

• Pricey if you want more than Team: Business is $22 a user and Elite is $48 billed annually
• Skip it if you want a free plan, as there is none
• Tight if you need e-signature or PDF markup: both start at Elite
• Watch out: Ultimate has no published price, the Team plan stops at 10 users and the trial length isn't stated

Box

• Business and Enterprise plans require a minimum of 3 users.
• File upload size is capped by plan: 250 MB on the free plan, 2 GB on Business Starter, 5 GB on Business and 15 GB on Business Plus.
• Enterprise Plus is sold on annual billing only, and Enterprise Advanced is priced through sales.
• The downloads page lists Box Drive for Mac and Windows only, with no Linux app.

Egnyte

• No free plan; the Team plan is limited to 1 to 10 users.
• The prices shown are for annual payment, and the page notes a multi-year discount on all plans.
• E-signature, PDF markup and multi-document AI start at Elite.
• Ultimate has no published price and is quoted by sales.

Box

Box Drive

A desktop app for Mac and Windows that opens Box files from the computer without taking up much local disk space.

Box Sign

E-signatures are built in: 5 signature requests a month on the free plan, 10 on Business Starter, and unlimited from the Business plan up.

Box AI

Box AI is included from the Business plan. Enterprise adds 1,000 AI Units a month and Box Hubs, and Enterprise Plus raises the allowance to 2,000.

External collaboration

The Business plan charges for each external collaborator, while Business Plus and the Enterprise plans allow an unlimited number.

File version history

The free Individual plan keeps 1 version of each file, Personal Pro keeps 10 and Business Starter keeps 25.

Integrations and API

Box lists more than 1,500 apps and AI agents that connect to it, and paid business plans include a monthly allowance of API calls.

Egnyte

Shared cloud storage

Files are reached through a web app, Windows and macOS desktop apps, and iOS and Android mobile apps.

External sharing controls

External user accounts, email-validated sharing and, on higher plans, dynamic watermarking limit what outside recipients can do.

AI assistant and search

Plans include single-document Q&A. Multi-document assistant, AI Search and AI Workflows start at Elite.

Ransomware and governance tools

Ransomware detection, suspicious login alerts, lifecycle policies and snapshot recovery are spread across Enterprise Lite, Elite and Ultimate.

Industry options

Optional modules cover construction project hubs, financial services document rooms and life sciences records.

Box

• Individual$0

  Single user with 10 GB of storage, a 250 MB file upload limit and 5 Box Sign signature requests per month.

• Business Starter$5

  per user / month, billed annually ($7 billed monthly)

  Minimum of 3 users: 100 GB of storage, 2 GB file uploads, 25 file versions and 10 Box Sign requests per month.

• Business$15

  per user / month, billed annually ($20 billed monthly)

  Minimum of 3 users: unlimited storage, 5 GB file uploads, Box AI, unlimited e-signatures and 50,000 API calls per month.

• Business Plus$25

  per user / month, billed annually ($33 billed monthly)

  Minimum of 3 users: unlimited storage, 15 GB file uploads and unlimited external collaborators.

• Enterprise$35

  per user / month, billed annually ($47 billed monthly)

  Minimum of 3 users: 50 GB file uploads, 1,000 AI Units per month, Box Hubs and 100,000 API calls per month.

• Enterprise Plus$50

  per user / month, annual billing only

  Minimum of 3 users: 150 GB file uploads, 2,000 AI Units per month and support with 24-hour coverage.

Egnyte

• Team$10

  per user / month, billed annually

  For 1 to 10 users: secure link sharing, external user accounts, email-validated sharing and single-document AI Q&A.

• Business$22

  per user / month, billed annually

  Single-document AI Q&A, discretionary permissions, Google Workspace integration and Microsoft 365 co-editing.

• Enterprise Lite$39

  per user / month, billed annually

  Adds artifact-based ransomware detection, suspicious login detection, content lifecycle policies and advanced workflows.

• Elite$48

  per user / month, billed annually

  Adds AI Assistant, AI Search and AI Workflows, PDF markup, e-signature, dynamic watermarking and auto-remediation.

• UltimateCustom

  Adds document and sensitive data classification, ransomware detection with snapshot recovery and DLP integration. Quote only.

Box

• Annual discount

  About 25% lower with annual billing

  Box's pricing page has a monthly or annual toggle that advertises a saving for paying annually. The listed prices put Business at $15 per user annually against $20 monthly.

Egnyte

• Other savings

  Multi-year discount on all plans

  The pricing page notes that a multi-year discount is available on every plan; the amount is not stated.