Egnyte vs ShareFile (2026): which should you pick?
As of Nov 12, 2026, Egnyte grades higher than ShareFile: 2.0 against 1.8 out of 4.0.
Checked Nov 12, 2026 · graded Nov 12, 2026 by ToolGPA
Egnyte grades higher on platforms. They get the same grade on value for money, the free plan, features and ease of use.
Price, platforms and features side by side. The table says where each price was read and when.
Egnyte
Business file sharing with governance and AI tools
ShareFile
Secure file sharing and client portals for business teams
Which one is for you
Pick Egnyte if
- Fits if you're a business that needs permissions and governance on shared files
- Works for a team of up to 10 that wants the $10 Team plan
Look elsewhere if
- Pricey if you want more than Team: Business is $22 a user and Elite is $48 billed annually
- Skip it if you want a free plan, as there is none
- Tight if you need e-signature or PDF markup: both start at Elite
- Watch out: Ultimate has no published price, the Team plan stops at 10 users and the trial length isn't stated
Pick ShareFile if
- Fits if you send documents to clients and want portals and tracking
- Works for a firm of 3 or more with a compliance need on the Premium plan
Look elsewhere if
- Pricey if you're alone: every plan needs at least 3 users
- Skip it if you want a free plan, as there is none
- Tight if you need e-signatures or forms, which start at Premium at $26 a user
- Watch out: storage starts at 3 TB for the whole account, with more in 3 TB packs
How we grade them
| 2.0GPAEgnyteFair | 1.8GPAShareFileWeak | |
|---|---|---|
| Value for money | D$10 a user for Team, capped at 10 people, but the main Business plan is $22, past the category's $16.50 dearest-tenth line. Elite is $48. | D$16.50 a user billed annually is the category's dearest-tenth line, and 3 users minimum makes it $49.50 a month for one person's worth of use. |
| Free plan and trial | DA free trial on each plan with no length stated, and no free plan. | DA free trial on each plan, length not stated, and no free plan. |
| Features | CFile sharing, governance and AI tools, but e-signature, PDF markup and multi-document AI need Elite. | CSharing and portals are covered, but e-signatures, forms, workflow automation and HIPAA, FINRA and SEC support start at Premium. |
| Ease of use | CNo store rating on record, with an admin setup of folders, permissions and rules. | CNo store rating on record, and portals and permissions to set up. |
| Platforms and integrations | AWeb, Windows, Mac, iPhone and Android apps, and 6 integrations listed. | BWeb only is named on the page, with 8 integrations listed. |
| Best for | business file sharing with governance rules | client portals and secure sharing for business teams |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Egnyte and ShareFile. How we grade
Price against what you get
Egnyte starts at $10 a month for each person and scores 2.7 out of 4 on features, ease of use and platforms. ShareFile starts at $16.50 a month for each person and scores 2.3.
Egnyte scores higher and starts $6.50 a month lower. Of the other file storage and sync services on the chart, 12 score higher than Egnyte for less, and 22 score higher than ShareFile for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- Egnyte also covers AI search and file sync.
- ShareFile also covers forms.
At a glance
| Egnyte | ShareFile | |
|---|---|---|
| Pricing | Free trial | Free trial |
| Starts at | $10 per user / month, billed annually | $16.50 per user / month, billed annually ($18.15 billed monthly) |
| Free plan | None | None |
| Free trial | Free trial on each plan; length not stated on the pricing page | Free trial offered on each plan; length not stated on the pricing page |
| Web | ||
| macOS | ||
| Windows | ||
| iOS | ||
| Android | ||
| Made by | Egnyte, Inc. | Progress Software Corporation |
| Price read from | egnyte.com | sharefile.com |
| Checked | Nov 12, 2026 | Nov 12, 2026 |
Worth knowing
Egnyte
- No free plan; the Team plan is limited to 1 to 10 users.
- The prices shown are for annual payment, and the page notes a multi-year discount on all plans.
- E-signature, PDF markup and multi-document AI start at Elite.
- Ultimate has no published price and is quoted by sales.
ShareFile
- No free plan, and each plan needs at least 3 users.
- Plans start with 3 TB of account storage in total; more comes in 3 TB packs.
- E-signatures, forms, workflow automation and HIPAA, FINRA and SEC support start at Premium.
- The pricing page mentions desktop and mobile apps without naming operating systems, so only web is listed.
Key features
Egnyte
- Shared cloud storage
- Files are reached through a web app, Windows and macOS desktop apps, and iOS and Android mobile apps.
- External sharing controls
- External user accounts, email-validated sharing and, on higher plans, dynamic watermarking limit what outside recipients can do.
- AI assistant and search
- Plans include single-document Q&A. Multi-document assistant, AI Search and AI Workflows start at Elite.
- Ransomware and governance tools
- Ransomware detection, suspicious login alerts, lifecycle policies and snapshot recovery are spread across Enterprise Lite, Elite and Ultimate.
- Industry options
- Optional modules cover construction project hubs, financial services document rooms and life sciences records.
ShareFile
- Encrypted sharing
- Files are stored encrypted and shared by link, with link expiration dates and remote lock and wipe for lost devices.
- Client portal
- Clients get a branded place to receive and upload files. Unlimited client users are included on every plan.
- Requests, forms and e-signatures
- Premium and above can collect documents, forms and signatures from clients and route them through automated workflows.
- Email add-ins
- Integrations for Outlook, Outlook Online and Gmail replace attachments with secure ShareFile links.
- Access and security controls
- Multi-factor sign-in, Active Directory single sign-on, activity reports and file-level permissions. Enterprise adds provisioning and monitoring.
Plans
Egnyte
Team$10
per user / month, billed annually
For 1 to 10 users: secure link sharing, external user accounts, email-validated sharing and single-document AI Q&A.
Business$22
per user / month, billed annually
Single-document AI Q&A, discretionary permissions, Google Workspace integration and Microsoft 365 co-editing.
Enterprise Lite$39
per user / month, billed annually
Adds artifact-based ransomware detection, suspicious login detection, content lifecycle policies and advanced workflows.
Elite$48
per user / month, billed annually
Adds AI Assistant, AI Search and AI Workflows, PDF markup, e-signature, dynamic watermarking and auto-remediation.
UltimateCustom
Adds document and sensitive data classification, ransomware detection with snapshot recovery and DLP integration. Quote only.
ShareFile
Advanced$16.50
per user / month, billed annually ($18.15 billed monthly)
Encrypted storage and sharing, real-time co-editing, access controls and basic reporting. 3-user minimum.
Premium$26.00
per user / month, billed annually ($28.59 billed monthly)
Adds e-signatures, requests, forms, workflow automation, an enhanced client portal and AI document automation. 3-user minimum.
Enterprise$35.00
per user / month, billed annually ($42.00 billed monthly)
Adds automated user provisioning, data loss protection and security monitoring tools. 3-user minimum.
Virtual Data Room$69.30
per user / month, billed annually ($77.00 billed monthly)
Confidential document sharing with granular access for deals and audits. 1 GB storage per license, 5-license minimum.
Ways to pay less
Egnyte
- Other savings
Multi-year discount on all plans
The pricing page notes that a multi-year discount is available on every plan; the amount is not stated.
ShareFile
No public discounts listed.
Common questions
Which is cheaper, Egnyte or ShareFile?
As of Nov 12, 2026, Egnyte is cheaper to start with: $10 a month for each person, against $16.50 a month for each person for ShareFile. Egnyte starts at $10 per user / month, billed annually, and ShareFile starts at $16.50 per user / month, billed annually ($18.15 billed monthly).
Which has a free plan, Egnyte or ShareFile?
As of Nov 12, 2026, neither Egnyte nor ShareFile has a free plan. Both have a free trial.
Which platforms do Egnyte and ShareFile run on?
As of Nov 12, 2026, only Egnyte lists macOS, Windows, iOS and Android apps. Both list a web app. A platform missing from a listing is one its maker's pages did not mention.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.