ShareFile review (2026): is it worth $16.50 a month per user, billed yearly?
Secure file sharing and client portals for business teams
Black Friday: is there a ShareFile sale?
ShareFile report card
Weak · out of 4.0 · graded Nov 12, 2026
Best for client portals and secure sharing for business teams
ShareFile is secure sharing and client portals for businesses, from $16.50 a user billed annually. Every plan needs at least 3 users, there's no free plan and e-signatures, forms and workflow automation wait until the $26 Premium plan.
Who ShareFile is for
- Fits if you send documents to clients and want portals and tracking
- Works for a firm of 3 or more with a compliance need on the Premium plan
Who ShareFile is not for
- Pricey if you're alone: every plan needs at least 3 users
- Skip it if you want a free plan, as there is none
- Tight if you need e-signatures or forms, which start at Premium at $26 a user
- Watch out: storage starts at 3 TB for the whole account, with more in 3 TB packs
Why ShareFile gets a 1.8
Five grades, each with its reason. The GPA is their average: an A is 4 points, an F is none.
- DValue for money$16.50 a user billed annually is the category's dearest-tenth line, and 3 users minimum makes it $49.50 a month for one person's worth of use.
- DFree plan and trialA free trial on each plan, length not stated, and no free plan.
- CFeaturesSharing and portals are covered, but e-signatures, forms, workflow automation and HIPAA, FINRA and SEC support start at Premium.
- CEase of useNo store rating on record, and portals and permissions to set up.
- BPlatforms and integrationsWeb only is named on the page, with 8 integrations listed.
What these grades rest on. Graded from this listing, whose facts were read from ShareFile's own pages on 12 November 2026. Not based on using the product, and shorter than our full reviews. The plan prices load by script and were not readable in our reader, so they come from the listing. How we review and grade.
Make ShareFile? Put this grade on your site
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<a href="https://toolgpa.com/tools/sharefile#review"><img src="https://toolgpa.com/badge/sharefile.svg" alt="ShareFile: 1.8 GPA on ToolGPA" width="196" height="56"></a>Where ShareFile stands among file storage and sync services
ShareFile's GPA of 1.8 is higher than 1 of the 45 other file storage and sync services we grade, and level with 2.
It stands best on platforms and integrations (B, above 12 of 45) and worst on value for money (D, above 0).
Its paid plans start at $16.50 a month for each person, against a middle price of $6.32 for the category: 35 of the 37 others that charge start lower.
On features, ease of use and platforms it scores 2.3 out of 4. 22 tools score higher and cost less.
Each grade against the category
Every bar is all 46 file storage and sync services we grade, cut by the letter each got. ShareFile’s own letter is outlined.
- DValue for moneyAbove 0 of 45, level with 8
- DFree plan and trialAbove 1 of 45, level with 2
- CFeaturesAbove 1 of 45, level with 33
- CEase of useAbove 9 of 45, level with 13
- BPlatforms and integrationsAbove 12 of 45, level with 15
Price against what you get
Each dot is one of 40 file storage and sync services. Further left costs less, and higher up scores better on features, ease of use and platforms. Point at a dot to see which tool it is.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Keep ShareFile, or make your own?
Keep it
To replace ShareFile you would be making connections to other products, each kept working as those products change. That is not a weekend's work, with an AI app builder or without one.
That makes this kind of software worth paying for, not this one in particular: 42 of the 45 other file storage and sync services grade higher. It costs $198 a year.
What you could make
- Forms: an app builder makes this well.
What you could not
- Connections to other products, each kept working as those products change.
- Storing and serving files for other people.
- It is priced for each person, which means accounts and billing for a team.
- AI features, unless you pay a model provider for each request yourself.
- What a company asks for before it lets staff use something: single sign-on and roles and permissions.
What this rests on. ShareFile’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
What is ShareFile?
ShareFile is a paid file sharing and document workflow service for teams that exchange files with clients. Plans bundle encrypted storage and sharing with a client portal, and the higher tiers add e-signatures, forms, workflow automation and security monitoring. Every plan is priced per user with a three-user minimum.
Worth knowing
- No free plan, and each plan needs at least 3 users.
- Plans start with 3 TB of account storage in total; more comes in 3 TB packs.
- E-signatures, forms, workflow automation and HIPAA, FINRA and SEC support start at Premium.
- The pricing page mentions desktop and mobile apps without naming operating systems, so only web is listed.
Key features
- Encrypted sharing
- Files are stored encrypted and shared by link, with link expiration dates and remote lock and wipe for lost devices.
- Client portal
- Clients get a branded place to receive and upload files. Unlimited client users are included on every plan.
- Requests, forms and e-signatures
- Premium and above can collect documents, forms and signatures from clients and route them through automated workflows.
- Email add-ins
- Integrations for Outlook, Outlook Online and Gmail replace attachments with secure ShareFile links.
- Access and security controls
- Multi-factor sign-in, Active Directory single sign-on, activity reports and file-level permissions. Enterprise adds provisioning and monitoring.
ShareFile pricing
As of Nov 12, 2026, ShareFile is a paid product with a free trial, starting at $16.50 per user / month, billed annually ($18.15 billed monthly).
- Starts at
- $16.50 per user / month, billed annually ($18.15 billed monthly)
- Free plan
- None
- Free trial
- Free trial offered on each plan; length not stated on the pricing page
| Plan | Price | What you get |
|---|---|---|
| Advanced | $16.50per user / month, billed annually ($18.15 billed monthly) | Encrypted storage and sharing, real-time co-editing, access controls and basic reporting. 3-user minimum. |
| Premium | $26.00per user / month, billed annually ($28.59 billed monthly) | Adds e-signatures, requests, forms, workflow automation, an enhanced client portal and AI document automation. 3-user minimum. |
| Enterprise | $35.00per user / month, billed annually ($42.00 billed monthly) | Adds automated user provisioning, data loss protection and security monitoring tools. 3-user minimum. |
| Virtual Data Room | $69.30per user / month, billed annually ($77.00 billed monthly) | Confidential document sharing with granular access for deals and audits. 1 GB storage per license, 5-license minimum. |
Read from sharefile.com on Nov 12, 2026. Prices change, so confirm with ShareFile before you buy.
Works with
ShareFile alternatives
- ShareFile vs Box
Free plan · from $5/mo
- ShareFile vs Egnyte
Free trial · from $10/mo
- ShareFile vs Dropbox
Free plan · from $9.99/mo
- ShareFile vs Tresorit
Free plan · from $4.75/mo
- ShareFile vs Sync.com
Free plan · from $6/mo
Common questions
Does ShareFile have an Android app?
No Android app was listed when its pages were read on Nov 12, 2026. ShareFile is listed for Web.
Does ShareFile have an iPhone app?
No iPhone app was listed when its pages were read on Nov 12, 2026. ShareFile is listed for Web.
Is ShareFile open source?
ShareFile is not described as open source on its own site, as read on Nov 12, 2026.
Sources for this page
The prices, plans, platforms and features above were read from these pages on Nov 12, 2026.