The ShareFile Insider’s Guide
Everything we know about ShareFile in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
ShareFile
The Insider’s Guide
Secure file sharing and client portals for business teams
Every plan, grade, refund rule and rival among file storage and sync services, read from ShareFile’s own pages.
Made by Progress Software Corporation · checked Nov 12, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from ShareFile’s own pages, its app-store listings and our grades. Every fact in it is on ShareFile’s page too, where it is kept up to date. Checked Nov 12, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
1.8
GPA, above 1 of the 45 other file storage and sync services we grade
ShareFile is a paid file sharing and document workflow service for teams that exchange files with clients. Plans bundle encrypted storage and sharing with a client portal, and the higher tiers add e-signatures, forms, workflow automation and security monitoring. Every plan is priced per user with a three-user minimum.
To get you started, here are 9 things to know about ShareFile, taken from its own pages and our grades.
No store rating on record, and portals and permissions to set up.
- 1
Best for client portals and secure sharing for business teams
ShareFile is secure sharing and client portals for businesses, from $16.50 a user billed annually.
- 2
Paid plans start at $16.50 a month for each person
As its pricing page puts it: $16.50 per user / month, billed annually ($18.15 billed monthly).
- 3
You can try it first
Free trial offered on each plan; length not stated on the pricing page
- 4
It runs on Web
Web.
- 5
Encrypted sharing
Files are stored encrypted and shared by link, with link expiration dates and remote lock and wipe for lost devices.
- 6
Client portal
Clients get a branded place to receive and upload files. Unlimited client users are included on every plan.
- 7
Requests, forms and e-signatures
Premium and above can collect documents, forms and signatures from clients and route them through automated workflows.
- 8
A 1.8 GPA, above 1 of 45
That is against the other file storage and sync services we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
To replace ShareFile you would be making connections to other products, each kept working as those products change. That is not a weekend's work, with an AI app builder or without one.
ShareFile at a glance
- Pricing
- Free trial, from $16.50 per user / month, billed annually ($18.15 billed monthly)
- Free plan
- No
- Free trial
- Free trial offered on each plan; length not stated on the pricing page
- Runs on
- Web
- Made by
- Progress Software Corporation
- Category
- File Storage & Sync
- Our grade
- 1.8 GPA, weak
The report card
Best for client portals and secure sharing for business teams
ShareFile is secure sharing and client portals for businesses, from $16.50 a user billed annually. Every plan needs at least 3 users, there's no free plan and e-signatures, forms and workflow automation wait until the $26 Premium plan.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | D | $16.50 a user billed annually is the category's dearest-tenth line, and 3 users minimum makes it $49.50 a month for one person's worth of use. |
| Free plan and trial | D | A free trial on each plan, length not stated, and no free plan. |
| Features | C | Sharing and portals are covered, but e-signatures, forms, workflow automation and HIPAA, FINRA and SEC support start at Premium. |
| Ease of use | C | No store rating on record, and portals and permissions to set up. |
| Platforms and integrations | B | Web only is named on the page, with 8 integrations listed. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who ShareFile is for
- Fits if you send documents to clients and want portals and tracking
- Works for a firm of 3 or more with a compliance need on the Premium plan
Who it is not for
- Pricey if you're alone: every plan needs at least 3 users
- Skip it if you want a free plan, as there is none
- Tight if you need e-signatures or forms, which start at Premium at $26 a user
- Watch out: storage starts at 3 TB for the whole account, with more in 3 TB packs
Good to know
Good for
- Firms that exchange sensitive documents with clients
- Teams that want e-signatures and forms beside file storage
- Deals and audits that need a virtual data room
Worth knowing
- No free plan, and each plan needs at least 3 users.
- Plans start with 3 TB of account storage in total; more comes in 3 TB packs.
- E-signatures, forms, workflow automation and HIPAA, FINRA and SEC support start at Premium.
- The pricing page mentions desktop and mobile apps without naming operating systems, so only web is listed.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$16.50
A month to start, for each person
ShareFile is a paid product with a free trial, starting at $16.50 per user / month, billed annually ($18.15 billed monthly).
A free trial on each plan, length not stated, and no free plan.
Advanced
$16.50
per user / month, billed annually ($18.15 billed monthly)
Encrypted storage and sharing, real-time co-editing, access controls and basic reporting. 3-user minimum.
Premium
$26.00
per user / month, billed annually ($28.59 billed monthly)
Adds e-signatures, requests, forms, workflow automation, an enhanced client portal and AI document automation. 3-user minimum.
Enterprise
$35.00
per user / month, billed annually ($42.00 billed monthly)
Adds automated user provisioning, data loss protection and security monitoring tools. 3-user minimum.
Virtual Data Room
$69.30
per user / month, billed annually ($77.00 billed monthly)
Confidential document sharing with granular access for deals and audits. 1 GB storage per license, 5-license minimum.
Trying it first
Free trial offered on each plan; length not stated on the pricing page
Read from sharefile.com on Nov 12, 2026.
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
1
Place it runs: Web
Secure file sharing and client portals for business teams. Here is what it does, as its own site describes it, and what it covers: AI features, workflow automation, forms, file sharing.
Sharing and portals are covered, but e-signatures, forms, workflow automation and HIPAA, FINRA and SEC support start at Premium.
- Encrypted sharing
- Files are stored encrypted and shared by link, with link expiration dates and remote lock and wipe for lost devices.
- Client portal
- Clients get a branded place to receive and upload files. Unlimited client users are included on every plan.
- Requests, forms and e-signatures
- Premium and above can collect documents, forms and signatures from clients and route them through automated workflows.
- Email add-ins
- Integrations for Outlook, Outlook Online and Gmail replace attachments with secure ShareFile links.
- Access and security controls
- Multi-factor sign-in, Active Directory single sign-on, activity reports and file-level permissions. Enterprise adds provisioning and monitoring.
Where it runs
- Web
What it works with
- Microsoft Outlook
- Gmail
- Microsoft 365
- Google Workspace
- Salesforce
- QuickBooks
- Zapier
- Pipedrive
ShareFile is made by Progress Software Corporation.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
1/45
Other file storage and sync services it is graded above
ShareFile's GPA of 1.8 is higher than 1 of the 45 other file storage and sync services we grade, and level with 2.
It stands best on platforms and integrations (B, above 12 of 45) and worst on value for money (D, above 0).
Its paid plans start at $16.50 a month for each person, against a middle price of $6.32 for the category: 35 of the 37 others that charge start lower.
On features, ease of use and platforms it scores 2.3 out of 4. 22 tools score higher and cost less.
Each grade against the category
Every bar is all 46 file storage and sync services we grade, cut by the letter each got. ShareFile’s own letter is outlined.
- DValue for moneyAbove 0 of 45
- DFree plan and trialAbove 1 of 45
- CFeaturesAbove 1 of 45
- CEase of useAbove 9 of 45
- BPlatforms and integrationsAbove 12 of 45
Price against what you get
Each dot is one of 40 file storage and sync services. Further left costs less; higher up scores better on features, ease of use and platforms. ShareFile is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
To replace ShareFile you would be making connections to other products, each kept working as those products change. That is not a weekend's work, with an AI app builder or without one.
That makes this kind of software worth paying for, not this one in particular: 42 of the 45 other file storage and sync services grade higher. It costs $198 a year.
What you could make
- Forms: an app builder makes this well.
What you could not
- Connections to other products, each kept working as those products change.
- Storing and serving files for other people.
- It is priced for each person, which means accounts and billing for a team.
- AI features, unless you pay a model provider for each request yourself.
- What a company asks for before it lets staff use something: single sign-on and roles and permissions.
What this rests on. ShareFile’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Box, Egnyte, Dropbox, Tresorit and Sync.com
The 5 tools ShareFile is most often weighed against, with where each one differs from it.
- 2.8GPA
Box
Free plan · from $5/mo
Business content storage with e-signatures, workflows and AI.
- Box has a free plan. ShareFile does not, though it has a free trial.
- Only Box lists macOS, Windows, iOS and Android apps.
- ShareFile also covers forms.
- 2.0GPA
Egnyte
Free trial · from $10/mo
Business file sharing with governance and AI tools.
- Only Egnyte lists Windows, macOS, iOS and Android apps.
- ShareFile also covers forms.
- Egnyte also covers AI search and file sync.
- 2.8GPA
Dropbox
Free plan · from $9.99/mo
Cloud storage and file sync with transfer and signing tools.
- Dropbox has a free plan. ShareFile does not, though it has a free trial.
- Only Dropbox lists macOS, Windows, Linux, iOS and Android apps.
- ShareFile also covers workflow automation and forms.
- 2.4GPA
Tresorit
Free plan · from $4.75/mo
End-to-end encrypted file storage and sharing for businesses.
- Tresorit has a free plan. ShareFile does not, though it has a free trial.
- Only Tresorit lists Windows, macOS, Linux, iOS and Android apps.
- Tresorit is end-to-end encrypted, according to its own site.
- 2.4GPA
Sync.com
Free plan · from $6/mo
End-to-end encrypted cloud storage and file sharing for teams.
- Sync.com has a free plan. ShareFile does not, though it has a free trial.
- Only Sync.com lists Windows, macOS, iOS and Android apps.
- Sync.com is end-to-end encrypted, according to its own site.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
12
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is ShareFile free?
No, ShareFile is a paid product, but you can try it first. Free trial offered on each plan; length not stated on the pricing page.
How much does ShareFile cost?
ShareFile lists 4 plans. Advanced: $16.50 per user / month, billed annually ($18.15 billed monthly).
What platforms does ShareFile work on?
ShareFile is available on Web.
Does ShareFile have an Android app?
No Android app was listed when its pages were read on Nov 12, 2026. ShareFile is listed for Web.
Does ShareFile have an iPhone app?
No iPhone app was listed when its pages were read on Nov 12, 2026. ShareFile is listed for Web.
Is ShareFile open source?
ShareFile is not described as open source on its own site, as read on Nov 12, 2026.
What does ShareFile integrate with?
ShareFile's listing names Microsoft Outlook, Gmail, Microsoft 365, Google Workspace, Salesforce, QuickBooks, Zapier and Pipedrive.
Who makes ShareFile?
ShareFile is made by Progress Software Corporation.
What are the alternatives to ShareFile?
The closest alternatives to ShareFile in our directory are Box, Egnyte, Dropbox, Tresorit and Sync.com.
How does ShareFile compare with other file storage and sync services?
ShareFile's GPA of 1.8 is higher than 1 of the 45 other file storage and sync services we grade, and level with 2.
Is ShareFile good value for money?
ToolGPA grades ShareFile D for value for money. Its paid plans start at $16.50 a month for each person, against a middle price of $6.32 for the category: 35 of the 37 others that charge start lower.
Could I make my own version of ShareFile?
To replace ShareFile you would be making connections to other products, each kept working as those products change.
Where this guide comes from
The prices, plans, platforms and features were read from ShareFile’s own pages on Nov 12, 2026, and the grades were given on Nov 12, 2026. Graded from this listing, whose facts were read from ShareFile's own pages on 12 November 2026. Not based on using the product, and shorter than our full reviews. The plan prices load by script and were not readable in our reader, so they come from the listing.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Progress Software Corporation. Prices change, so check sharefile.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
5,038
Tools graded, in 95 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
5,038
tools graded
95
categories
739
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- ShareFile, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/sharefile
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "ShareFile: The Insider's Guide", checked Nov 12, 2026. https://toolgpa.com/tools/sharefile
Know someone choosing between file storage and sync services?
Send them this guide: toolgpa.com/tools/sharefile/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded file storage and sync services after ShareFile, each with an Insider's Guide of its own.
- File Storage & Sync Insider's GuideEvery one of the 46 file storage and sync services we grade, compared
- Google Drive Insider's GuideCloud storage tied to Google Docs, Gmail and Photos3.6 GPA
- Filen Insider's GuideEnd-to-end encrypted cloud storage from Germany with open source apps3.4 GPA
- Microsoft OneDrive Insider's GuideMicrosoft's cloud storage, bundled with Microsoft 365 plans3.4 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what ShareFile’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. ShareFile is a trademark of its owner, and this guide is not made, paid for or approved by Progress Software Corporation. Prices and plans change: check sharefile.com before you buy.