The EPIM (EssentialPIM) Insider’s Guide
Everything we know about EPIM (EssentialPIM) in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
EPIM (EssentialPIM)
The Insider’s Guide
Windows organizer for email, calendar, tasks, notes and passwords
Every plan, grade, refund rule and rival among daily planner apps, read from EPIM (EssentialPIM)’s own pages.
Made by Astonsoft Ltd. · checked Oct 9, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from EPIM (EssentialPIM)’s own pages, its app-store listings and our grades. Every fact in it is on EPIM (EssentialPIM)’s page too, where it is kept up to date. Checked Oct 9, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.8
GPA, above 48 of the 69 other daily planner apps we grade
EPIM, published by Astonsoft at epim.com and listed in the app stores as EssentialPIM, is a personal information manager for Windows. It keeps email, calendars, tasks, notes, contacts and passwords in one database, with a Today view that gathers upcoming events and tasks. The EPIM Mail edition is free, EPIM Pro adds cloud sync, automatic backup and advanced organizing tools, and EPIM Pro Business adds shared databases for teams.
To get you started, here are 9 things to know about EPIM (EssentialPIM), taken from its own pages and our grades.
The free edition has all six and no ads.
- 1
Best for mail, calendar and tasks in one Windows app
EPIM is a classic Windows organizer: email, calendar, tasks, notes, contacts and passwords in one program, with a Today view over the lot.
- 2
Paid plans start at about $4.15 a month
As its pricing page puts it: ₹4,814.95 per year (as shown to a visitor in India).
- 3
There is a free plan
EPIM Mail is free with no ads or time limits: email, calendar, tasks, notes, contacts and passwords on Windows, without cloud sync, automatic backup or the advanced organization tools.
- 4
It runs on 3 platforms
Windows, Android and iOS.
- 5
Connected modules with a Today view
Mail, calendar, tasks, notes, contacts and passwords live in one Windows application, and the Today view shows upcoming events and tasks from across them.
- 6
Calendar
Day, Week, Week Agenda, Month, Year and Agenda views, with a tasks sidebar beside the schedule, custom categories and reusable event templates.
- 7
Tasks
Tasks and subtasks sit in a hierarchy and can be shown in Tree, Plain or Kanban views, with search, filters, custom layouts and templates.
- 8
A 2.8 GPA, above 48 of 69
That is against the other daily planner apps we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
To replace EPIM (EssentialPIM) you would be making an email client: sending, receiving, threading and searching years of mail. That is not a weekend's work, with an AI app builder or without one.
EPIM (EssentialPIM) at a glance
- Pricing
- Free plan, from ₹4,814.95 per year (as shown to a visitor in India)
- Free plan
- Yes
- Free trial
- Fully functional 30-day trial of EPIM Pro, and a 30-day money-back guarantee on a first purchase.
- Runs on
- Windows, iOS, Android
- Made by
- Astonsoft Ltd.
- Category
- Daily Planner Apps
- Our grade
- 2.8 GPA, good
The report card
Best for mail, calendar and tasks in one Windows app
EPIM is a classic Windows organizer: email, calendar, tasks, notes, contacts and passwords in one program, with a Today view over the lot. The free edition has all six and no ads. But the desktop app is Windows only, cloud sync is paid, the iPhone app only does tasks and passwords, both phone apps were last updated in 2023, and no dollar price is on record. Mac users should look elsewhere.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | No dollar price is on record. Pro shows as ₹4,814.95 a year to a visitor in India, or ₹9,635.95 once with a year of updates, and those figures move with the exchange rate, so there's nothing to set fairly against the $5.99 a month in the middle of this category. The Cloud add-on is $2.99 a month. |
| Free plan and trial | B | EPIM Mail is free with no ads and no time limit, and it has all six modules: email, calendar, tasks, notes, contacts and passwords. One person could stay on it. What you give up is cloud sync, automatic backup, tags and templates. |
| Features | A | More than any planner here: six calendar views with a tasks sidebar, tasks as a tree or a Kanban board, a unified inbox for IMAP, POP3 and Exchange with rules and PGP, Markdown notes, an encrypted password store, and portable mode off a USB stick. A mail client and a password vault its rivals don't do. |
| Ease of use | C | No store rating on record, and six modules in one Windows window is a lot to take in. There's no account to make and it can run from a USB drive, but you'll be clicking about for a while before it fits you. |
| Platforms and integrations | B | Windows on the desktop plus Android and iPhone apps, and Pro syncs with Google, Microsoft 365, iCloud, Nextcloud, ownCloud and Dropbox. No Mac and no web, the iPhone app has only Tasks and Passwords, and the stores date both mobile apps' last updates to 2023. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who EPIM (EssentialPIM) is for
- Fits if you're on Windows and want mail, calendar, tasks and notes in one app
- Works for anyone who'd rather buy a perpetual license than subscribe
Who it is not for
- Skip it if you work on a Mac, as the desktop app is Windows only, and there's no web version
- Not for you if you plan mostly on your phone, since the iPhone app only has Tasks and Passwords
- Tight if you're staying free and want your Google or iCloud calendar in step, because sync is Pro
- Watch out: the stores date both mobile apps' last updates to 2023
- Watch out: no dollar price is on record, and a perpetual license gets 1 year of updates before you pay to extend
Good to know
Good for
- Windows users who want mail, calendar, tasks and notes in one app
- People who prefer a perpetual license to a subscription
- Small teams sharing calendars and tasks from one database
Worth knowing
- The desktop app is Windows only. The iOS app includes only the Tasks and Passwords modules, and the store listings date both mobile apps' latest updates to 2023.
- Cloud sync, automatic backup, tags, templates and Sticky Notes need EPIM Pro. The free EPIM Mail edition leaves them out.
- A perpetual license includes 1 year of updates. Newer versions after that need a paid 12-month update extension.
- License prices are in Indian rupees, as the checkout converts them for a visitor in India; they shift with the exchange rate. US dollar prices could not be read.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
~$4.15
A month to start. There is a free plan too
EPIM (EssentialPIM) has a free plan. Paid plans start at ₹4,814.95 per year (as shown to a visitor in India).
EPIM Mail is free with no ads and no time limit, and it has all six modules: email, calendar, tasks, notes, contacts and passwords.
EPIM Mail
Free
Email, calendar, tasks, notes, contacts and passwords with the essential features, portable mode and community and email support.
EPIM Pro (Annual Subscription)
₹4,814.95
per year, as shown to a visitor in India
Adds sync with major cloud services, automatic backup, tags, templates and Sticky Notes. All updates are included while it renews.
EPIM Pro (Perpetual License)
₹9,635.95
one-time, with 1 year of updates
The same Pro features bought once. The last version received keeps working after the update year, and updates can be extended yearly.
EPIM Pro Business (Annual)
₹9,635.95
per user / year
Pro features plus access to shared EPIM databases and user access rights through EPIM Server, which is free to install.
EPIM Pro Business (Perpetual)
₹19,276.95
per user, one-time, with 1 year of updates
A one-time Business license for 1 user. Every user who connects to a shared database needs a license of their own.
EPIM Cloud (add-on)
$2.99
per month, or $19.95 per year
Optional service sold separately: sync across supported devices, automatic backup and browser access to calendars, contacts and tasks.
The free plan
EPIM Mail is free with no ads or time limits: email, calendar, tasks, notes, contacts and passwords on Windows, without cloud sync, automatic backup or the advanced organization tools.
Trying it first
Fully functional 30-day trial of EPIM Pro, and a 30-day money-back guarantee on a first purchase.
Read from epim.com on Oct 9, 2026.
Ways to pay less
Education
Educational discount for eligible customers
The pricing FAQ says educational discounts are available to eligible customers and links to the vendor's discount pages for the terms.
Stated on epim.comOther savings
Competitive and volume discounts
The same FAQ answer lists competitive discounts, for people switching from another product, and volume discounts on multiple licenses.
Stated on epim.comAnnual discount
Save 44% on EPIM Cloud with yearly billing
EPIM Cloud is listed at $2.99 a month or $19.95 a year, which the pricing page gives as $1.66 a month and a 44% saving.
Stated on epim.com
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
3
Places it runs: Windows, iOS and Android
Windows organizer for email, calendar, tasks, notes and passwords. Here is what it does, as its own site describes it, and what it covers: one-time purchase, notes, tasks, calendar, email client, kanban boards, password manager.
A mail client and a password vault its rivals don't do.
- Connected modules with a Today view
- Mail, calendar, tasks, notes, contacts and passwords live in one Windows application, and the Today view shows upcoming events and tasks from across them.
- Calendar
- Day, Week, Week Agenda, Month, Year and Agenda views, with a tasks sidebar beside the schedule, custom categories and reusable event templates.
- Tasks
- Tasks and subtasks sit in a hierarchy and can be shown in Tree, Plain or Kanban views, with search, filters, custom layouts and templates.
- A unified inbox for several IMAP, POP3 and Microsoft Exchange accounts, with mail rules, tags, advanced search and PGP encryption.
- Notes and passwords
- Notes are written in Markdown or rich text with images, tables and drawings. Passwords are kept in an encrypted database with a generator and Auto-Type.
- Sync and portable mode
- EPIM Pro syncs with Google, Microsoft 365, iCloud, Nextcloud, ownCloud and Dropbox. Portable mode runs the app and its data from a USB drive.
Where it runs
- Windows
- iOS
- Android
What it works with
- Google Calendar
- Google Tasks
- Microsoft 365
- iCloud
- Nextcloud
- ownCloud
- Dropbox
- Microsoft Exchange
EPIM (EssentialPIM) is made by Astonsoft Ltd.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
48/69
Other daily planner apps it is graded above
EPIM (EssentialPIM)'s GPA of 2.8 is higher than 48 of the 69 other daily planner apps we grade, and level with 10.
It stands best on features (A, above 65 of 69) and worst on ease of use (C, above 0).
Its paid plans start at about $4.15 a month, against a middle price of $4.17 for the category: 23 of the 52 others that charge start lower.
On features, ease of use and platforms it scores 3.0 out of 4. 4 tools score higher and cost less.
Each grade against the category
Every bar is all 70 daily planner apps we grade, cut by the letter each got. EPIM (EssentialPIM)’s own letter is outlined.
- CValue for moneyAbove 11 of 69
- BFree plan and trialAbove 53 of 69
- AFeaturesAbove 65 of 69
- CEase of useAbove 0 of 69
- BPlatforms and integrationsAbove 25 of 69
Price against what you get
Each dot is one of 57 daily planner apps. Further left costs less; higher up scores better on features, ease of use and platforms. EPIM (EssentialPIM) is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
To replace EPIM (EssentialPIM) you would be making an email client: sending, receiving, threading and searching years of mail. That is not a weekend's work, with an AI app builder or without one.
It is one of the better ones too: its GPA of 2.8 is higher than 48 of the 69 other daily planner apps we grade. It costs $49.78 a year.
What you could make
- Calendar, tasks, notes and kanban boards: an app builder makes these well.
What you could not
- An email client: sending, receiving, threading and searching years of mail.
- A password vault, the last thing anyone should make for themselves.
- Apps for Windows, iOS and Android that stay in step with each other.
- It plugs into other products, Google Calendar, Google Tasks and Microsoft 365 among them.
- The depth: we grade its features A, which means it covers the whole job.
What this rests on. EPIM (EssentialPIM)’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Pocket Informant, Opus One, 24me, eM Client and Microsoft Outlook
The 5 tools EPIM (EssentialPIM) is most often weighed against, with where each one differs from it.
- 3.2GPA
Pocket Informant
Free plan · from $3.99/mo
Calendar, tasks, projects and notes in one personal organizer.
- Only EPIM (EssentialPIM) lists a Windows app.
- Only Pocket Informant lists a web app.
- Only Pocket Informant lists a macOS app.
- 2.6GPA
Opus One
Free plan · from $4.99
Paper-style daily planner for iPhone, iPad and Mac.
- Only EPIM (EssentialPIM) lists Windows and Android apps.
- Only Opus One lists a macOS app.
- EPIM (EssentialPIM) can be bought with a one-time purchase.
- 2.8GPA
24me
Free plan · from $7.99/mo
Calendar, to-do list and notes combined in one mobile organizer.
- Only EPIM (EssentialPIM) lists a Windows app.
- EPIM (EssentialPIM) can be bought with a one-time purchase.
- EPIM (EssentialPIM) also covers email client, kanban boards and password manager.
- 2.6GPA
eM Client
Free plan · from $49.95/yr
Desktop email client for Windows and Mac with calendar and chat.
- Only eM Client lists a macOS app.
- EPIM (EssentialPIM) also covers kanban boards and password manager.
- 3.6GPA
Microsoft Outlook
Free plan · from $1.99/mo
Microsoft's email and calendar app for desktop, mobile and web.
- Only Microsoft Outlook lists a web app.
- Only Microsoft Outlook lists a macOS app.
- EPIM (EssentialPIM) can be bought with a one-time purchase.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
15
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is EPIM (EssentialPIM) free?
EPIM (EssentialPIM) has a free plan. EPIM Mail is free with no ads or time limits: email, calendar, tasks, notes, contacts and passwords on Windows, without cloud sync, automatic backup or the advanced organization tools.
How much does EPIM (EssentialPIM) cost?
EPIM (EssentialPIM) lists 6 plans. EPIM Mail: Free.
What platforms does EPIM (EssentialPIM) work on?
EPIM (EssentialPIM) is available on Windows, Android and iOS.
Does EPIM (EssentialPIM) offer any discounts?
EPIM (EssentialPIM) publicly lists the following: Educational discount for eligible customers; Competitive and volume discounts; Save 44% on EPIM Cloud with yearly billing.
Does EPIM (EssentialPIM) have a macOS app?
No macOS app was listed when its pages were read on Oct 9, 2026. EPIM (EssentialPIM) is listed for Windows, Android and iOS.
Does EPIM (EssentialPIM) have a Linux app?
No Linux app was listed when its pages were read on Oct 9, 2026. EPIM (EssentialPIM) is listed for Windows, Android and iOS.
Is EPIM (EssentialPIM) open source?
EPIM (EssentialPIM) is not described as open source on its own site, as read on Oct 9, 2026.
What does EPIM (EssentialPIM) integrate with?
EPIM (EssentialPIM)'s listing names Google Calendar, Google Tasks, Microsoft 365, iCloud, Nextcloud, ownCloud, Dropbox and Microsoft Exchange.
Does EPIM (EssentialPIM) have a student discount?
Educational discount for eligible customers. The pricing FAQ says educational discounts are available to eligible customers and links to the vendor's discount pages for the terms.
Does EPIM (EssentialPIM) have a free trial?
Yes. Fully functional 30-day trial of EPIM Pro, and a 30-day money-back guarantee on a first purchase.
Who makes EPIM (EssentialPIM)?
EPIM (EssentialPIM) is made by Astonsoft Ltd.
What are the alternatives to EPIM (EssentialPIM)?
The closest alternatives to EPIM (EssentialPIM) in our directory are Pocket Informant, Opus One, 24me, eM Client and Microsoft Outlook.
How does EPIM (EssentialPIM) compare with other daily planner apps?
EPIM (EssentialPIM)'s GPA of 2.8 is higher than 48 of the 69 other daily planner apps we grade, and level with 10.
Is EPIM (EssentialPIM) good value for money?
ToolGPA grades EPIM (EssentialPIM) C for value for money. Its paid plans start at about $4.15 a month, against a middle price of $4.17 for the category: 23 of the 52 others that charge start lower.
Could I make my own version of EPIM (EssentialPIM)?
To replace EPIM (EssentialPIM) you would be making an email client: sending, receiving, threading and searching years of mail.
Where this guide comes from
The prices, plans, platforms and features were read from EPIM (EssentialPIM)’s own pages on Oct 9, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from EPIM's own pages on 9 October 2026. Also tested with a demo account on 2026-01-26.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Astonsoft Ltd. Prices change, so check epim.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- EPIM (EssentialPIM), kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/essentialpim
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "EPIM (EssentialPIM): The Insider's Guide", checked Oct 9, 2026. https://toolgpa.com/tools/essentialpim
Know someone choosing between daily planner apps?
Send them this guide: toolgpa.com/tools/essentialpim/guide
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See our other guides
The best-graded daily planner apps after EPIM (EssentialPIM), each with an Insider's Guide of its own.
- Daily Planner Apps Insider's GuideEvery one of the 70 daily planner apps we grade, compared
- Hero Assistant Insider's GuideDaily assistant app combining calendar, to-dos, habits and notes3.4 GPA
- LiveIt Insider's GuidePersonal organizer joining planner, journal, notes and habits3.4 GPA
- Open Sunsama Insider's GuideSelf-hostable daily planner with time blocking and an MCP server3.2 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what EPIM (EssentialPIM)’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. EPIM (EssentialPIM) is a trademark of its owner, and this guide is not made, paid for or approved by Astonsoft Ltd. Prices and plans change: check epim.com before you buy.