The Gymflow Insider’s Guide
Everything we know about Gymflow in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Gymflow
The Insider’s Guide
Single-price gym and studio software with access control
Every plan, grade, refund rule and rival among salon, spa and studio booking apps, read from Gymflow’s own pages.
Made by Gymflow · checked Nov 13, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Gymflow’s own pages, its app-store listings and our grades. Every fact in it is on Gymflow’s page too, where it is kept up to date. Checked Nov 13, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
1.8
GPA, above 12 of the 85 other salon, spa and studio booking apps we grade
Gymflow is management software for gyms and fitness studios. It covers class and appointment scheduling, memberships with automatic billing, door access integrations, a branded member app and a staff app. The vendor sells one plan with every feature and no user limits.
To get you started, here are 8 things to know about Gymflow, taken from its own pages and our grades.
No store rating on record, and billing and access control take setup.
- 1
Best for gyms that want one flat price
Gymflow has one plan at $159 a month with unlimited users, every feature and door access integration.
- 2
Paid plans start at $159 a month
As its pricing page puts it: $159 per month, one plan with all features.
- 3
It runs on 3 platforms
Web, iOS and Android.
- 4
Class and appointment scheduling
Sell packages, set team and room availability, and take online bookings through embeddable schedules or booking links.
- 5
Memberships and billing
Online membership sales with automatic subscription payments, retries on failed payments and member self-service for upgrades and pauses.
- 6
Door access control
Access is granted and revoked from membership and booking status, with automatic check-in on arrival.
- 7
A 1.8 GPA, above 12 of 85
That is against the other salon, spa and studio booking apps we grade, on value, the free plan, features, ease of use and platforms.
- 8
Keep it
To replace Gymflow you would be making email sent in volume that still reaches the inbox. That is not a weekend's work, with an AI app builder or without one.
Gymflow at a glance
- Pricing
- Paid, from $159 per month, one plan with all features
- Free plan
- No
- Free trial
- None stated
- Runs on
- Web, iOS, Android
- Made by
- Gymflow
- Category
- Salon, Spa & Studio Booking
- Our grade
- 1.8 GPA, weak
The report card
Best for gyms that want one flat price
Gymflow has one plan at $159 a month with unlimited users, every feature and door access integration. That's a flat price at the dear end of the category, with no free plan or trial and only 100 texts a month included.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | D | $159 a month for the single plan, past the $149 where the dearest tenth of the category begins. |
| Free plan and trial | F | No free plan or trial; buyers book a demo. |
| Features | B | Scheduling, memberships and billing, door access, member and staff apps, sales tools and reporting. Nothing in the listing shows a gap in the core job. |
| Ease of use | C | No store rating on record, and billing and access control take setup. |
| Platforms and integrations | B | Web plus iOS and Android, with Stripe, Kisi and Zapier links. No computer app. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Gymflow is for
- Fits if you want unlimited staff and members at one price
- Works for gyms that use Kisi door access and Zapier
Who it is not for
- Pricey if you run a small studio, as there's no cheaper plan than $159
- Skip it if you want to try first, as no free plan or trial is listed
- Watch out: only 100 texts a month are included and the page gives no price for more
- Watch out: cancelling needs 30 days' notice
- Watch out: card payments go through Stripe at its own rates
Good to know
Good for
- 24-hour and unstaffed gyms that tie door access to memberships
- Multi-location operators wanting one flat price per account
- Studios that want setup and data migration handled by the vendor
Worth knowing
- No free plan or free trial is listed; the page directs buyers to book a demo.
- Only 100 SMS a month are included; the page does not state the price of more.
- Card payments run through Stripe at Stripe's own rates, which the vendor says it matches with no markup.
- Subscriptions cancel with 30 days' notice.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$159
A month to start
Gymflow is a paid product, starting at $159 per month, one plan with all features.
No free plan or trial; buyers book a demo.
Gymflow
$159
per month, billed monthly
One plan: unlimited users and staff, every feature, unlimited support and bulk email, 100 SMS a month, access-control and Zapier integrations.
Read from gymflow.io on Nov 13, 2026.
Ways to pay less
Other savings
Pay nothing until March 2027
A banner on the site offers new customers no payments until March 2027, limited to 20 spots on a first-come basis.
Stated on gymflow.io
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
3
Places it runs: Web, iOS and Android
Single-price gym and studio software with access control. Here is what it does, as its own site describes it, and what it covers: sales pipeline, marketing automation, reports, appointment booking, class booking.
Scheduling, memberships and billing, door access, member and staff apps, sales tools and reporting.
- Class and appointment scheduling
- Sell packages, set team and room availability, and take online bookings through embeddable schedules or booking links.
- Memberships and billing
- Online membership sales with automatic subscription payments, retries on failed payments and member self-service for upgrades and pauses.
- Door access control
- Access is granted and revoked from membership and booking status, with automatic check-in on arrival.
- Member and staff apps
- A customizable branded member app, plus a staff app for payments, memberships and schedules.
- Sales and marketing
- Lead pipelines, promotional codes, trials, tasks, gift vouchers and bulk email and SMS.
- Reporting
- Real-time reports on revenue, bookings and memberships.
Where it runs
- Web
- iOS
- Android
What it works with
- Stripe
- Kisi
- Zapier
Gymflow is made by Gymflow.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
12/85
Other salon, spa and studio booking apps it is graded above
Gymflow's GPA of 1.8 is higher than 12 of the 85 other salon, spa and studio booking apps we grade, and level with 19.
It stands best on features (B, above 42 of 85) and worst on free plan and trial (F, above 0).
Its paid plans start at $159 a month, against a middle price of $49 for the category: 53 of the 57 others that charge start lower.
On features, ease of use and platforms it scores 2.7 out of 4. 6 tools score higher and cost less.
Each grade against the category
Every bar is all 86 salon, spa and studio booking apps we grade, cut by the letter each got. Gymflow’s own letter is outlined.
- DValue for moneyAbove 0 of 85
- FFree plan and trialAbove 0 of 85
- BFeaturesAbove 42 of 85
- CEase of useAbove 0 of 85
- BPlatforms and integrationsAbove 22 of 85
Price against what you get
Each dot is one of 58 salon, spa and studio booking apps. Further left costs less; higher up scores better on features, ease of use and platforms. Gymflow is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
To replace Gymflow you would be making email sent in volume that still reaches the inbox. That is not a weekend's work, with an AI app builder or without one.
That makes this kind of software worth paying for, not this one in particular: 54 of the 85 other salon, spa and studio booking apps grade higher. It costs $1,908 a year.
What you could make
- Class booking, appointment booking, reports and sales pipeline: an app builder makes these well.
What you could not
- Email sent in volume that still reaches the inbox.
- A real app for iOS and Android. Something home-made would be a web page.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. Gymflow’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
WodBoard, Gymdesk, PushPress, Zen Planner and Glofox
The 5 tools Gymflow is most often weighed against, with where each one differs from it.
- 2.4GPA
WodBoard
Free trial · from $110/mo
Gym management with workout programming for CrossFit-style gyms.
- Gymflow also covers sales pipeline.
- 2.2GPA
Gymdesk
Free trial · from $75/mo
Membership, billing and booking software for gyms and studios.
- Gymflow also covers sales pipeline, marketing automation and appointment booking.
- Gymdesk also covers invoicing, email campaigns and sMS marketing.
- 2.4GPA
PushPress
Free plan · from $159/mo
Gym management for CrossFit, martial arts and training gyms.
- PushPress has a free plan. Gymflow does not.
- Gymflow also covers sales pipeline and reports.
- PushPress also covers forms.
- 1.6GPA
Zen Planner
From $99/mo
Membership, scheduling and billing software for gyms and studios.
- Only Gymflow lists iOS and Android apps.
- Gymflow also covers sales pipeline, marketing automation and appointment booking.
- Zen Planner also covers sMS marketing.
- 2.0GPA
Glofox
Paid
Gym and studio management with a branded member app.
- Gymflow also covers sales pipeline and reports.
- Glofox also covers email campaigns and AI support agent.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
13
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Gymflow free?
No. Gymflow is a paid product, starting at $159 per month, one plan with all features.
How much does Gymflow cost?
Gymflow lists one plan. Gymflow: $159 per month, billed monthly.
What platforms does Gymflow work on?
Gymflow is available on Web, iOS and Android.
Does Gymflow offer any discounts?
Gymflow publicly lists the following: Pay nothing until March 2027.
Does Gymflow have a Windows app?
No Windows app was listed when its pages were read on Nov 13, 2026. Gymflow is listed for Web, iOS and Android.
Does Gymflow have a macOS app?
No macOS app was listed when its pages were read on Nov 13, 2026. Gymflow is listed for Web, iOS and Android.
Is Gymflow open source?
Gymflow is not described as open source on its own site, as read on Nov 13, 2026.
What does Gymflow integrate with?
Gymflow's listing names Stripe, Kisi and Zapier. A listing names up to eight integrations, so it may connect to more.
Who makes Gymflow?
Gymflow is made by a company of the same name.
What are the alternatives to Gymflow?
The closest alternatives to Gymflow in our directory are WodBoard, Gymdesk, PushPress, Zen Planner and Glofox.
How does Gymflow compare with other salon, spa and studio booking apps?
Gymflow's GPA of 1.8 is higher than 12 of the 85 other salon, spa and studio booking apps we grade, and level with 19.
Is Gymflow good value for money?
ToolGPA grades Gymflow D for value for money. Its paid plans start at $159 a month, against a middle price of $49 for the category: 53 of the 57 others that charge start lower.
Could I make my own version of Gymflow?
To replace Gymflow you would be making email sent in volume that still reaches the inbox.
Where this guide comes from
The prices, plans, platforms and features were read from Gymflow’s own pages on Nov 13, 2026, and the grades were given on Nov 13, 2026. Graded from this listing, whose facts were read from Gymflow's own pages on 13 November 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Gymflow. Prices change, so check gymflow.io before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
7,721
Tools graded, in 95 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
7,721
tools graded
95
categories
739
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Gymflow, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/gymflow
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Gymflow: The Insider's Guide", checked Nov 13, 2026. https://toolgpa.com/tools/gymflow
Know someone choosing between salon, spa and studio booking apps?
Send them this guide: toolgpa.com/tools/gymflow/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded salon, spa and studio booking apps after Gymflow, each with an Insider's Guide of its own.
- Salon, Spa & Studio Booking Insider's GuideEvery one of the 86 salon, spa and studio booking apps we grade, compared
- Square Appointments Insider's GuideBooking, point of sale and payments for appointment businesses3.2 GPA
- Fresha Insider's GuideSalon and spa booking with a consumer marketplace for new clients3.0 GPA
- Barberly Insider's GuideBarbershop booking software with a branded mobile app2.8 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Gymflow’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Gymflow is a trademark of its owner, and this guide is not made, paid for or approved by Gymflow. Prices and plans change: check gymflow.io before you buy.