Gymdesk vs Gymflow (2026): which should you pick?
As of Nov 13, 2026, Gymdesk grades higher than Gymflow: 2.2 against 1.8 out of 4.0.
Checked Nov 12, 2026 and Nov 13, 2026 · graded Nov 12, 2026 and Nov 13, 2026 by ToolGPA
Gymdesk grades higher on value for money and the free plan. Gymflow grades higher on features. They get the same grade on ease of use and platforms.
Price, platforms and features side by side. The table says where each price was read and when.
Gymdesk
Membership, billing and booking software for gyms and studios
Which one is for you
Pick Gymdesk if
- Fits if you run a gym of under 250 members and want every feature at every tier
- Works for gym owners who can use Gymdesk Payments in the US or Canada
Look elsewhere if
- Pricey if you grow: $150 at 101 to 150 members and $200 up to 250
- Watch out: the lower prices need Gymdesk Payments, available in the US and Canada, and your own processor costs $25 more
- Watch out: each extra location costs $50 a month with Gymdesk Payments, or $100 otherwise
- Skip it if you have over 250 members, since that is sized with the vendor
Pick Gymflow if
- Fits if you want unlimited staff and members at one price
- Works for gyms that use Kisi door access and Zapier
Look elsewhere if
- Pricey if you run a small studio, as there's no cheaper plan than $159
- Skip it if you want to try first, as no free plan or trial is listed
- Watch out: only 100 texts a month are included and the page gives no price for more
- Watch out: cancelling needs 30 days' notice
- Watch out: card payments go through Stripe at its own rates
How we grade them
| 2.2GPAGymdeskFair | 1.8GPAGymflowWeak | |
|---|---|---|
| Value for money | C$75 a month for up to 50 members with Gymdesk Payments, $100 without, in the middle of this category ($29.99 to $119). It rises with member count. | D$159 a month for the single plan, past the $149 where the dearest tenth of the category begins. |
| Free plan and trial | CA 30-day free trial with no card, and no free plan. | FNo free plan or trial; buyers book a demo. |
| Features | CMemberships and billing, class booking, leads, a gym website, reporting and facility access. Everything is on every tier. | BScheduling, memberships and billing, door access, member and staff apps, sales tools and reporting. Nothing in the listing shows a gap in the core job. |
| Ease of use | CNo store rating on record. You set up memberships, classes and payments before it is useful. | CNo store rating on record, and billing and access control take setup. |
| Platforms and integrations | BWeb, iPhone and Android, with Stripe, Square, Authorize.net and Smoothcomp named. | BWeb plus iOS and Android, with Stripe, Kisi and Zapier links. No computer app. |
| Best for | small gyms priced by member count | gyms that want one flat price |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Gymdesk and Gymflow. How we grade
Price against what you get
Gymdesk starts at $75 a month and scores 2.3 out of 4 on features, ease of use and platforms. Gymflow starts at $159 a month and scores 2.7.
Gymflow scores higher, and starts $84 a month higher: the question is whether the extra is worth that to you. Of the other salon, spa and studio booking apps on the chart, 21 score higher than Gymdesk for less, and 6 score higher than Gymflow for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- Gymdesk also covers invoicing, email campaigns and sMS marketing.
- Gymflow also covers sales pipeline, marketing automation and appointment booking.
At a glance
| Gymdesk | Gymflow | |
|---|---|---|
| Pricing | Free trial | Paid |
| Starts at | $75 per month for up to 50 active members, with Gymdesk Payments ($100 without) | $159 per month, one plan with all features |
| Free plan | None | None |
| Free trial | 30-day free trial, no credit card required | None listed |
| Web | ||
| iOS | ||
| Android | ||
| Made by | Gymdesk | Gymflow |
| Price read from | gymdesk.com | gymflow.io |
| Checked | Nov 12, 2026 | Nov 13, 2026 |
Worth knowing
Gymdesk
- The lower prices apply when processing payments with Gymdesk Payments or an approved partner, which is available in the US and Canada; elsewhere the partner route needs approval.
- Each extra location costs $50 a month with Gymdesk Payments or a preferred partner, or $100 with your own processor.
- A branded member app is $100 a month with the first month free, and door access is $100 a month for up to 3 doors plus $29 per extra door and a one-time hardware cost.
- Plans above 250 active members have no published price.
Gymflow
- No free plan or free trial is listed; the page directs buyers to book a demo.
- Only 100 SMS a month are included; the page does not state the price of more.
- Card payments run through Stripe at Stripe's own rates, which the vendor says it matches with no markup.
- Subscriptions cancel with 30 days' notice.
Key features
Gymdesk
- Memberships and billing
- Recurring memberships with automated billing, a point of sale and payment processing through Gymdesk Payments, Stripe, Square or Authorize.net.
- Class booking and attendance
- Members book classes and staff track attendance, with a member app for iOS and Android.
- Lead management and marketing
- Lead capture, landing pages, email and SMS, automations, referrals and review requests.
- Gym website
- Every plan includes a responsive gym website.
- Reporting
- Dashboard, attendance analytics, revenue forecasting and member insights.
- Facility access
- Door access control is listed as a beta add-on, priced per month for up to three doors.
Gymflow
- Class and appointment scheduling
- Sell packages, set team and room availability, and take online bookings through embeddable schedules or booking links.
- Memberships and billing
- Online membership sales with automatic subscription payments, retries on failed payments and member self-service for upgrades and pauses.
- Door access control
- Access is granted and revoked from membership and booking status, with automatic check-in on arrival.
- Member and staff apps
- A customizable branded member app, plus a staff app for payments, memberships and schedules.
- Sales and marketing
- Lead pipelines, promotional codes, trials, tasks, gift vouchers and bulk email and SMS.
- Reporting
- Real-time reports on revenue, bookings and memberships.
Plans
Gymdesk
Micro Gym$75
per month for up to 50 members, with Gymdesk Payments ($100 without)
Full platform with unlimited staff accounts and a gym website; billed month to month.
Small Gym$100
per month for 51-100 members, with Gymdesk Payments ($125 without)
Same features as every tier; the price follows the active member count.
Medium Gym$150
per month for 101-150 members, with Gymdesk Payments ($175 without)
Same features as every tier; $150 a month at 120 active members is the page's own example.
Large Gym$200
per month for 151-250 members, with Gymdesk Payments ($240 without)
Same features as every tier, for gyms up to 250 active members.
EnterpriseCustom
For 251 or more active members; sized with the vendor.
Gymflow
Gymflow$159
per month, billed monthly
One plan: unlimited users and staff, every feature, unlimited support and bulk email, 100 SMS a month, access-control and Zapier integrations.
Ways to pay less
Gymdesk
No public discounts listed.
Gymflow
- Other savings
Pay nothing until March 2027
A banner on the site offers new customers no payments until March 2027, limited to 20 spots on a first-come basis.
Common questions
Which is cheaper, Gymdesk or Gymflow?
As of Nov 13, 2026, Gymdesk is cheaper to start with: $75 a month, against $159 a month for Gymflow. Gymdesk starts at $75 per month for up to 50 active members, with Gymdesk Payments ($100 without), and Gymflow starts at $159 per month, one plan with all features.
Which has a free plan, Gymdesk or Gymflow?
As of Nov 13, 2026, neither Gymdesk nor Gymflow has a free plan. Gymdesk has a free trial.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.