Gymdesk vs Mindbody (2026): which should you pick?
As of Nov 12, 2026, Gymdesk and Mindbody share a 2.2 GPA, neither has a free plan, and Gymdesk starts cheaper, at $75 a month against $79 a month.
Checked Oct 24, 2026 and Nov 12, 2026 · graded Oct 24, 2026 and Nov 12, 2026 by ToolGPA
Gymdesk grades higher on the free plan. Mindbody grades higher on features and ease of use. They get the same grade on value for money and platforms.
Price, platforms and features side by side. The table says where each price was read and when.
Gymdesk
Membership, billing and booking software for gyms and studios
Mindbody
Studio, gym, spa and salon software with a consumer booking app
Which one is for you
Pick Gymdesk if
- Fits if you run a gym of under 250 members and want every feature at every tier
- Works for gym owners who can use Gymdesk Payments in the US or Canada
Look elsewhere if
- Pricey if you grow: $150 at 101 to 150 members and $200 up to 250
- Watch out: the lower prices need Gymdesk Payments, available in the US and Canada, and your own processor costs $25 more
- Watch out: each extra location costs $50 a month with Gymdesk Payments, or $100 otherwise
- Skip it if you have over 250 members, since that is sized with the vendor
Pick Mindbody if
- Fits if you run a yoga, Pilates or fitness studio and want to be listed on a consumer booking app
- Works for brands with several locations that need corporate-level controls
Look elsewhere if
- Skip it if you want to try it on your own first: there's no free plan or self-serve trial, only a demo
- Not for you if you want a full price list, as Accelerate and Ultimate are only priced on a sales call
- Tight if you want automated email and text campaigns or the AI front desk, which need Ultimate
- Watch out: a branded client app is an add-on, and room booking and Pick-a-Spot need Accelerate or higher
How we grade them
| 2.2GPAGymdeskFair | 2.2GPAMindbodyFair | |
|---|---|---|
| Value for money | C$75 a month for up to 50 members with Gymdesk Payments, $100 without, in the middle of this category ($29.99 to $119). It rises with member count. | CStarter is $79 a location a month and up, the only figure on the page, which is above this category's middle ($49.90). Accelerate and Ultimate have no published price, so the plans with marketing are priced only on a sales call. |
| Free plan and trial | CA 30-day free trial with no card, and no free plan. | FNothing free: no free plan and no self-serve trial. New customers start with a demo. |
| Features | CMemberships and billing, class booking, leads, a gym website, reporting and facility access. Everything is on every tier. | BClass and appointment scheduling with unlimited staff logins, memberships, packages, retail and payments, reports and a listing on the Mindbody app. Room booking, Pick-a-Spot, automated marketing and the AI front desk come on dearer plans. |
| Ease of use | CNo store rating on record. You set up memberships, classes and payments before it is useful. | BMindbody rates 4.6 on the US App Store from 23,558 ratings, which puts it at B on our ease ladder. |
| Platforms and integrations | BWeb, iPhone and Android, with Stripe, Square, Authorize.net and Smoothcomp named. | BWeb, plus a business app for iPhone and Android and a listing on the Mindbody consumer app. ClassPass is the only integration on record, no API is listed, and there's no desktop app. |
| Best for | small gyms priced by member count | fitness studios listed on a consumer booking app |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Gymdesk and Mindbody. How we grade
Price against what you get
Gymdesk starts at $75 a month and scores 2.3 out of 4 on features, ease of use and platforms. Mindbody starts at $79 a month and scores 3.0.
Mindbody scores higher, and starts $4 a month higher: the question is whether the extra is worth that to you. Of the other salon, spa and studio booking apps on the chart, 8 score higher than Gymdesk for less, and 2 score higher than Mindbody for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- Gymdesk also covers invoicing and reports.
- Mindbody also covers marketing automation and appointment booking.
At a glance
| Gymdesk | Mindbody | |
|---|---|---|
| Pricing | Free trial | Paid |
| Starts at | $75 per month for up to 50 active members, with Gymdesk Payments ($100 without) | $79 per location / month and up |
| Free plan | None | None |
| Free trial | 30-day free trial, no credit card required | None listed |
| Web | ||
| iOS | ||
| Android | ||
| Made by | Gymdesk | MINDBODY, Inc. |
| Price read from | gymdesk.com | mindbodyonline.com |
| Checked | Nov 12, 2026 | Oct 24, 2026 |
Worth knowing
Gymdesk
- The lower prices apply when processing payments with Gymdesk Payments or an approved partner, which is available in the US and Canada; elsewhere the partner route needs approval.
- Each extra location costs $50 a month with Gymdesk Payments or a preferred partner, or $100 with your own processor.
- A branded member app is $100 a month with the first month free, and door access is $100 a month for up to 3 doors plus $29 per extra door and a one-time hardware cost.
- Plans above 250 active members have no published price.
Mindbody
- Plans are sold through a sales call: the page gives only a starting price of $79 per location a month and no figures for Accelerate or Ultimate.
- Automated email and text marketing and the AI front desk are limited to the top Ultimate plan.
- A branded client app is an add-on, and room booking and Pick-a-Spot need Accelerate or higher.
- There is no free plan or self-serve trial; new customers start with a demo.
Key features
Gymdesk
- Memberships and billing
- Recurring memberships with automated billing, a point of sale and payment processing through Gymdesk Payments, Stripe, Square or Authorize.net.
- Class booking and attendance
- Members book classes and staff track attendance, with a member app for iOS and Android.
- Lead management and marketing
- Lead capture, landing pages, email and SMS, automations, referrals and review requests.
- Gym website
- Every plan includes a responsive gym website.
- Reporting
- Dashboard, attendance analytics, revenue forecasting and member insights.
- Facility access
- Door access control is listed as a beta add-on, priced per month for up to three doors.
Mindbody
- Class and appointment scheduling
- Schedule classes and appointments with unlimited staff logins, and on Accelerate and up book rooms, chairs and equipment and let members pick their spot.
- Mindbody app listing
- Every plan lists the business on the Mindbody consumer app, which Mindbody says reaches more than 3 million shoppers a month.
- Payments and point of sale
- Sell memberships, packages and retail in person or online with integrated payments, which Mindbody says carry no monthly fees or minimums.
- Business app
- Staff schedule, check clients in, take payments and look up clients from an iOS or Android app; some setup and deeper reports are easier on a desktop.
- Email and text marketing
- Ultimate adds automated campaigns triggered by client actions, list-growth tools and a lead dashboard to follow up on prospects.
- AI front desk and branded app
- Ultimate includes an AI assistant that answers calls and questions around the clock. A branded client app is sold as an add-on.
Plans
Gymdesk
Micro Gym$75
per month for up to 50 members, with Gymdesk Payments ($100 without)
Full platform with unlimited staff accounts and a gym website; billed month to month.
Small Gym$100
per month for 51-100 members, with Gymdesk Payments ($125 without)
Same features as every tier; the price follows the active member count.
Medium Gym$150
per month for 101-150 members, with Gymdesk Payments ($175 without)
Same features as every tier; $150 a month at 120 active members is the page's own example.
Large Gym$200
per month for 151-250 members, with Gymdesk Payments ($240 without)
Same features as every tier, for gyms up to 250 active members.
EnterpriseCustom
For 251 or more active members; sized with the vendor.
Mindbody
Starter$79
per location / month and up
Booking, payments, website booking widgets, a business website, a Mindbody app listing and basic reports. Sold through sales; $79 is the stated starting price.
AccelerateCustom
Adds advanced reporting, room and resource booking, Pick-a-Spot for classes, promo codes and access to premium add-ons.
UltimateCustom
Adds automated email and text campaigns, a 24/7 AI front desk, a lead pipeline, retention analytics and lower rates on marketing messages.
Common questions
Which is cheaper, Gymdesk or Mindbody?
As of Nov 12, 2026, Gymdesk is cheaper to start with: $75 a month, against $79 a month for Mindbody. Gymdesk starts at $75 per month for up to 50 active members, with Gymdesk Payments ($100 without), and Mindbody starts at $79 per location / month and up.
Which has a free plan, Gymdesk or Mindbody?
As of Nov 12, 2026, neither Gymdesk nor Mindbody has a free plan. Gymdesk has a free trial.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.