The HiBob Insider’s Guide
Everything we know about HiBob in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
HiBob
The Insider’s Guide
HR platform for mid-sized global firms, with US and UK payroll
Every plan, grade, refund rule and rival among HR software, read from HiBob’s own pages.
Made by HiBob · checked Oct 18, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from HiBob’s own pages, its app-store listings and our grades. Every fact in it is on HiBob’s page too, where it is kept up to date. Checked Oct 18, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.0
GPA, above 1 of the 9 other HR software we grade
HiBob sells Bob, an HR platform built on a required Core module that holds employee data, org structure, self-service and workflows. Talent, Payroll, HR Planning and Finance suites are added on top: hiring, performance reviews, learning, time off and attendance, compensation and workforce planning. It runs its own payroll in the US and UK and syncs data to outside providers elsewhere.
To get you started, here are 7 things to know about HiBob, taken from its own pages and our grades.
It's built for companies with staff in several countries.
- 1
Best for mid-sized teams with staff in several countries
HiBob's Bob keeps people data, time off, reviews and hiring on one record, and runs payroll itself in the US and UK.
- 2
It runs on 3 platforms
Web, iOS and Android.
- 3
Core HRIS and self-service
Every customer starts with Core: people data, org charts, requests and approvals, and employee self-service, with localized workflows for global teams.
- 4
Time off and attendance
Policies for PTO and sick leave, timesheets and clock-in and clock-out, with hours and leave flowing straight into payroll.
- 5
US and UK payroll
US payroll files taxes in all 50 states on Gusto's embedded engine; UK payroll handles HMRC tax codes, P11Ds, P60s and IR35 contractors.
- 6
A 2.0 GPA, above 1 of 9
That is against the other HR software we grade, on value, the free plan, features, ease of use and platforms.
- 7
Keep it
To replace HiBob you would be making payroll taxes worked out and filed with the government for you. That is not a weekend's work, with an AI app builder or without one.
HiBob at a glance
- Pricing
- Paid
- Free plan
- No
- Free trial
- None stated
- Runs on
- Web, iOS, Android
- Made by
- HiBob, since 2015
- Category
- HR Software
- Our grade
- 2.0 GPA, fair
The report card
Best for mid-sized teams with staff in several countries
HiBob's Bob keeps people data, time off, reviews and hiring on one record, and runs payroll itself in the US and UK. It's built for companies with staff in several countries. But you start with the required Core module, add suites on top, and get a quote for the lot.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | No price is published: the pricing page is a demo form, and each company is quoted for the suites it picks on top of the required Core. So we can't say what a ten-person company pays, and with no figure to compare, it's a C. |
| Free plan and trial | F | No free plan and no trial. The pricing page is a demo request form. |
| Features | B | Records, org charts and self-service, time off and clock-ins, reviews, learning, hiring, analytics, and US and UK payroll. That's the whole HR job and more, though outside the US and UK it hands pay data to another provider. |
| Ease of use | C | No App Store rating on record, and choosing suites on top of Core and setting up workflows comes with a sales process. |
| Platforms and integrations | B | Web, iPhone and Android, with Slack, Google Workspace, ADP Workforce Now, Paylocity, TriNet and Xero. No desktop app. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who HiBob is for
- Great if your team is spread across several countries
- Handy when you want reviews, hiring and pay changes on one employee record
- Good for US or UK employers that want HR and payroll together
Who it is not for
- Skip it if you want a price before a demo
- Pricey if you need more than Core, as each suite is bought separately
- Not for you if you want it to run payroll outside the US and UK
Good to know
Good for
- Mid-sized companies with staff in several countries
- HR teams that want one record behind hiring, reviews and payroll
- US or UK employers wanting HR and payroll in one system
Worth knowing
- No prices are published: the pricing page is a demo request form, and each company is quoted for the suites it picks.
- Core is required, and Talent, Payroll, Planning and Finance are bought as separate suites on top of it.
- Runs its own payroll only in the US and the UK; in other countries it passes data to an outside payroll provider.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
HiBob's current pricing could not be confirmed from its own site.
No price is published: the pricing page is a demo form, and each company is quoted for the suites it picks on top of the required Core.
We could not confirm HiBob’s current prices from its own site, so this guide lists no plans. hibob.com has them.
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
3
Places it runs: Web, iOS and Android
HR platform for mid-sized global firms, with US and UK payroll. Here is what it does, as its own site describes it, and what it covers: AI features, reports, payroll, applicant tracking, employee records, time off.
Records, org charts and self-service, time off and clock-ins, reviews, learning, hiring, analytics, and US and UK payroll.
- Core HRIS and self-service
- Every customer starts with Core: people data, org charts, requests and approvals, and employee self-service, with localized workflows for global teams.
- Time off and attendance
- Policies for PTO and sick leave, timesheets and clock-in and clock-out, with hours and leave flowing straight into payroll.
- US and UK payroll
- US payroll files taxes in all 50 states on Gusto's embedded engine; UK payroll handles HMRC tax codes, P11Ds, P60s and IR35 contractors.
- Payroll Hub for other providers
- Syncs pay changes to outside payroll systems such as ADP Workforce Now, Paylocity, TriNet and Xero, with a no-code setup for others.
- Hiring, reviews and learning
- An applicant tracking system with access to over 2,300 job boards and a branded careers page, plus 360-degree reviews, goals and courses.
- Bob AI and analytics
- Ask Bob to find pages or answer questions, draft feedback and goals, and summarize reviews; analytics offer over 150 metrics and 35 dashboards.
Where it runs
- Web
- iOS
- Android
What it works with
- Slack
- Google Workspace
- ADP Workforce Now
- Paylocity
- TriNet
- Xero
HiBob is made by HiBob, and has been around since 2015.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
1/9
Other HR software it is graded above
HiBob's GPA of 2.0 is higher than 1 of the 9 other HR software we grade, and level with 3.
It stands best on features (B, above 1 of 9) and worst on free plan and trial (F, above 0).
Each grade against the category
Every bar is all 10 HR software we grade, cut by the letter each got. HiBob’s own letter is outlined.
- CValue for moneyAbove 1 of 9
- FFree plan and trialAbove 0 of 9
- BFeaturesAbove 1 of 9
- CEase of useAbove 0 of 9
- BPlatforms and integrationsAbove 0 of 9
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
To replace HiBob you would be making payroll taxes worked out and filed with the government for you. That is not a weekend's work, with an AI app builder or without one.
That makes this kind of software worth paying for, not this one in particular: 5 of the 9 other HR software grade higher.
What you could make
- Employee records, time off, applicant tracking and reports: an app builder makes these well.
What you could not
- Payroll taxes worked out and filed with the government for you.
- A real app for iOS and Android. Something home-made would be a web page.
- It plugs into other products, Slack, Google Workspace and ADP Workforce Now among them.
- AI features, unless you pay a model provider for each request yourself.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. HiBob’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Personio, BambooHR, Rippling, Factorial and Humaans
The 5 tools HiBob is most often weighed against, with where each one differs from it.
- 1.8GPA
Personio
Paid
European HR platform for records, absences, time and recruiting.
- HiBob also covers reports and payroll.
- Personio also covers time tracking.
- 2.4GPA
BambooHR
Free trial · from $250/mo
HR records, hiring, time off and reviews, with US payroll as an add-on.
- 2.4GPA
Rippling
Paid
HR, IT and finance platform with US and global payroll, by quote.
- HiBob also covers reports, applicant tracking, employee records and time off.
- Rippling also covers workflow automation, time tracking and expense tracking.
- 2.0GPA
Factorial
From $8/mo
HR, time, shifts, expenses and IT for small firms, quoted by module.
- HiBob also covers reports and payroll.
- Factorial also covers time tracking, expense tracking and shift scheduling.
- 2.0GPA
Humaans
Paid
HR system of record for growing companies, with AI agents, by quote.
- Only HiBob lists iOS and Android apps.
- HiBob also covers payroll and applicant tracking.
- Humaans also covers workflow automation and AI agents.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
10
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is HiBob free?
No. HiBob is a paid product.
What platforms does HiBob work on?
HiBob is available on Web, iOS and Android.
Does HiBob have a Windows app?
No Windows app was listed when its pages were read on Oct 18, 2026. HiBob is listed for Web, iOS and Android.
Does HiBob have a macOS app?
No macOS app was listed when its pages were read on Oct 18, 2026. HiBob is listed for Web, iOS and Android.
Is HiBob open source?
HiBob is not described as open source on its own site, as read on Oct 18, 2026.
What does HiBob integrate with?
HiBob's listing names Slack, Google Workspace, ADP Workforce Now, Paylocity, TriNet and Xero.
Who makes HiBob?
HiBob is made by HiBob. It dates from 2015.
What are the alternatives to HiBob?
The closest alternatives to HiBob in our directory are Personio, BambooHR, Rippling, Factorial and Humaans.
How does HiBob compare with other HR software?
HiBob's GPA of 2.0 is higher than 1 of the 9 other HR software we grade, and level with 3.
Could I make my own version of HiBob?
To replace HiBob you would be making payroll taxes worked out and filed with the government for you.
Where this guide comes from
The prices, plans, platforms and features were read from HiBob’s own pages on Oct 18, 2026, and the grades were given on Oct 18, 2026. Graded from this listing, whose facts were read from HiBob's own pages on 18 October 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by HiBob. Prices change, so check hibob.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
2,068
Tools graded, in 57 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
ToolGPA is free to read. It may earn a commission from affiliate links and it works with sponsors, but anything paid for is labelled and no one can pay for a grade. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
2,068
tools graded
57
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- HiBob, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/hibob
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "HiBob: The Insider's Guide", checked Oct 18, 2026. https://toolgpa.com/tools/hibob
Know someone choosing between HR software?
Send them this guide: toolgpa.com/tools/hibob/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded HR software after HiBob, each with an Insider's Guide of its own.
- HR Software Insider's GuideEvery one of the 10 HR software we grade, compared
- Breathe Insider's GuideUK HR software for small firms, priced per business, not per person2.6 GPA
- BambooHR Insider's GuideHR records, hiring, time off and reviews, with US payroll as an add-on2.4 GPA
- CharlieHR Insider's GuideHR software for UK small businesses, priced by team-size bracket2.4 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what HiBob’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. ToolGPA uses affiliate links and may earn a commission from them, and it works with sponsors; anything paid for is labelled, and no one can pay for a grade. HiBob is a trademark of its owner, and this guide is not made, paid for or approved by HiBob. Prices and plans change: check hibob.com before you buy.