The Hubdoc Insider’s Guide
Everything we know about Hubdoc in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Hubdoc
The Insider’s Guide
Captures bills and receipts and sends the data to accounting software
Every plan, grade, refund rule and rival among accounting and invoicing tools, read from Hubdoc’s own pages.
Made by Hubdoc Inc. · checked Nov 12, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Hubdoc’s own pages, its app-store listings and our grades. Every fact in it is on Hubdoc’s page too, where it is kept up to date. Checked Nov 12, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.2
GPA, above 22 of the 65 other accounting and invoicing tools we grade
Hubdoc collects financial documents such as bills, receipts and statements from photos, email forwards, uploads and scans, reads out the key figures, and stores the files online. It then syncs the data to accounting platforms. Its pages now carry the Xero name, and it is sold as one flat monthly plan after a free trial.
To get you started, here are 9 things to know about Hubdoc, taken from its own pages and our grades.
You link it to your accounting software and set up supplier rules first.
- 1
Best for capturing bills and receipts for your accounting software
Hubdoc collects bills and receipts, reads the data off them and sends it to your accounting software for $12 a month.
- 2
Paid plans start at $12 a month
As its pricing page puts it: $12 USD per month after the free trial.
- 3
You can try it first
30-day free trial, no credit card required
- 4
It runs on 3 platforms
Web, iOS and Android.
- 5
Document capture
Import bills and receipts by photographing them in the mobile app, forwarding emails, uploading from a desktop or scanning.
- 6
Data extraction
Reads key information from bills, statements, invoices and receipts so it does not need to be typed in.
- 7
Supplier rules
Rules automate how receipts, bills and statements from a given supplier are coded when they are sent on.
- 8
A 2.2 GPA, above 22 of 65
That is against the other accounting and invoicing tools we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
To replace Hubdoc you would be making live feeds from your bank, which take an agreement with each bank or a service that has them. That is not a weekend's work, with an AI app builder or without one.
Hubdoc at a glance
- Pricing
- Free trial, from $12 USD per month after the free trial
- Free plan
- No
- Free trial
- 30-day free trial, no credit card required
- Runs on
- Web, iOS, Android
- Made by
- Hubdoc Inc.
- Category
- Accounting & Invoicing
- Our grade
- 2.2 GPA, fair
The report card
Best for capturing bills and receipts for your accounting software
Hubdoc collects bills and receipts, reads the data off them and sends it to your accounting software for $12 a month. It isn't a ledger, so it needs Xero, QuickBooks or similar to be useful, there's one plan and no annual option, and the site now sits under the Xero name.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | B | $12 a month for the one plan, inside the category's cheaper quarter (up to $15), though it only does the capture step. |
| Free plan and trial | C | A 30-day free trial with no credit card, then $12 a month. No free plan. |
| Features | D | Captures documents and extracts data, with supplier rules and sync. It's not a ledger and needs an accounting platform to post to. |
| Ease of use | C | No store rating on record. You link it to your accounting software and set up supplier rules first. |
| Platforms and integrations | B | Web, iPhone and Android, syncing to Xero, QuickBooks Online and Bill.com, with Box for backup. No desktop app. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Hubdoc is for
- Fits if you already use Xero or QuickBooks Online and drown in paper bills
- Works for bookkeepers who want supplier documents collected automatically
Who it is not for
- Not for you if you need a ledger, because it captures documents and doesn't keep books
- Skip it if you want a free plan, as it's a 30-day trial and then $12 a month
- Watch out: the pricing page lists one monthly plan and no annual option
- Watch out: the site sits under the Xero name now, so how it's bundled may change
Good to know
Good for
- Bookkeepers who chase clients for receipts every month
- Small businesses that want paper bills kept as digital files
- Teams already on Xero or QuickBooks Online
Worth knowing
- It captures and extracts documents; it is not a ledger and needs an accounting platform to post to.
- The pricing page lists a single $12 USD monthly plan and gives no annual option.
- The site now sits under the Xero name, so how it is bundled with Xero may change.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$12
A month to start
Hubdoc is a paid product with a free trial, starting at $12 USD per month after the free trial.
Hubdoc
$12
per month after the 30-day trial
One plan with unlimited usage, multiple collaborators, tech support, downloads, backup and Box sync.
Trying it first
30-day free trial, no credit card required
Read from hubdoc.com on Nov 12, 2026.
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
3
Places it runs: Web, iOS and Android
Captures bills and receipts and sends the data to accounting software. Here is what it does, as its own site describes it, and what it covers: AI features, documents, bookkeeping, expense tracking.
Captures documents and extracts data, with supplier rules and sync.
- Document capture
- Import bills and receipts by photographing them in the mobile app, forwarding emails, uploading from a desktop or scanning.
- Data extraction
- Reads key information from bills, statements, invoices and receipts so it does not need to be typed in.
- Supplier rules
- Rules automate how receipts, bills and statements from a given supplier are coded when they are sent on.
- Accounting sync
- Sends documents and their data to Xero, QuickBooks Online and Bill.com.
- Collaboration and backup
- Several collaborators can work in one account, documents can be downloaded, and files can be synced to Box.
- Mobile apps
- Apps for smartphones and tablets on Apple and Android devices.
Where it runs
- Web
- iOS
- Android
What it works with
- Xero
- QuickBooks Online
- Bill.com
- Box
Hubdoc is made by Hubdoc Inc.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
22/65
Other accounting and invoicing tools it is graded above
Hubdoc's GPA of 2.2 is higher than 22 of the 65 other accounting and invoicing tools we grade, and level with 15.
It stands best on value for money (B, above 48 of 65) and worst on features (D, above 0).
Its paid plans start at $12 a month, against a middle price of $18.09 for the category: 20 of the 54 others that charge start lower.
On features, ease of use and platforms it scores 2.0 out of 4. 18 tools score higher and cost less.
Each grade against the category
Every bar is all 66 accounting and invoicing tools we grade, cut by the letter each got. Hubdoc’s own letter is outlined.
- BValue for moneyAbove 48 of 65
- CFree plan and trialAbove 15 of 65
- DFeaturesAbove 0 of 65
- CEase of useAbove 1 of 65
- BPlatforms and integrationsAbove 13 of 65
Price against what you get
Each dot is one of 58 accounting and invoicing tools. Further left costs less; higher up scores better on features, ease of use and platforms. Hubdoc is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
To replace Hubdoc you would be making live feeds from your bank, which take an agreement with each bank or a service that has them. That is not a weekend's work, with an AI app builder or without one.
It costs $144 a year.
What you could make
- Expense tracking and documents: an app builder makes these well.
What you could not
- Live feeds from your bank, which take an agreement with each bank or a service that has them.
- A real app for iOS and Android. Something home-made would be a web page.
- AI features, unless you pay a model provider for each request yourself.
- Sharing with other people, which means accounts and invitations.
What this rests on. Hubdoc’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Dext, Shoeboxed, QuickBooks Online, Xero and Zoho Books
The 5 tools Hubdoc is most often weighed against, with where each one differs from it.
- 2.4GPA
Dext
Free trial · from $25.21/mo
Receipt and invoice capture that codes documents for your ledger.
- Only Dext lists a browser extension.
- Hubdoc also covers documents.
- 2.0GPA
Shoeboxed
From $8.08/mo
Receipt scanning by app or mail-in envelope, with mileage tracking.
- Hubdoc also covers documents.
- Shoeboxed also covers reports.
- 2.4GPA
QuickBooks Online
Free plan · from $38/mo
Cloud accounting from Intuit, from a free plan to 25-user Advanced.
- QuickBooks Online has a free plan. Hubdoc does not, though it has a free trial.
- Hubdoc also covers documents.
- QuickBooks Online also covers invoicing, reports and payroll.
- 2.6GPA
Xero
Free trial · from $27/mo
Cloud accounting for small businesses, with unlimited users.
- Hubdoc also covers documents.
- Xero also covers invoicing, reports and payroll.
- 3.4GPA
Zoho Books
Free plan · from $15/mo
Online accounting from Zoho, with a free plan and six paid tiers.
- Zoho Books has a free plan. Hubdoc does not, though it has a free trial.
- Only Zoho Books lists a Windows app.
- Hubdoc also covers documents.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
12
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Hubdoc free?
No, Hubdoc is a paid product, but you can try it first. 30-day free trial, no credit card required.
How much does Hubdoc cost?
Hubdoc lists one plan. Hubdoc: $12 per month after the 30-day trial.
What platforms does Hubdoc work on?
Hubdoc is available on Web, iOS and Android.
Does Hubdoc have a Windows app?
No Windows app was listed when its pages were read on Nov 12, 2026. Hubdoc is listed for Web, iOS and Android.
Does Hubdoc have a macOS app?
No macOS app was listed when its pages were read on Nov 12, 2026. Hubdoc is listed for Web, iOS and Android.
Is Hubdoc open source?
Hubdoc is not described as open source on its own site, as read on Nov 12, 2026.
What does Hubdoc integrate with?
Hubdoc's listing names Xero, QuickBooks Online, Bill.com and Box. A listing names up to eight integrations, so it may connect to more.
Who makes Hubdoc?
Hubdoc is made by Hubdoc Inc.
What are the alternatives to Hubdoc?
The closest alternatives to Hubdoc in our directory are Dext, Shoeboxed, QuickBooks Online, Xero and Zoho Books.
How does Hubdoc compare with other accounting and invoicing tools?
Hubdoc's GPA of 2.2 is higher than 22 of the 65 other accounting and invoicing tools we grade, and level with 15.
Is Hubdoc good value for money?
ToolGPA grades Hubdoc B for value for money. Its paid plans start at $12 a month, against a middle price of $18.09 for the category: 20 of the 54 others that charge start lower.
Could I make my own version of Hubdoc?
To replace Hubdoc you would be making live feeds from your bank, which take an agreement with each bank or a service that has them.
Where this guide comes from
The prices, plans, platforms and features were read from Hubdoc’s own pages on Nov 12, 2026, and the grades were given on Nov 12, 2026. Graded from this listing, whose facts were read from Hubdoc's own pages on 12 November 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Hubdoc Inc. Prices change, so check hubdoc.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
5,038
Tools graded, in 95 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
5,038
tools graded
95
categories
739
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Hubdoc, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/hubdoc
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Hubdoc: The Insider's Guide", checked Nov 12, 2026. https://toolgpa.com/tools/hubdoc
Know someone choosing between accounting and invoicing tools?
Send them this guide: toolgpa.com/tools/hubdoc/guide
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See our other guides
The best-graded accounting and invoicing tools after Hubdoc, each with an Insider's Guide of its own.
- Accounting & Invoicing Insider's GuideEvery one of the 67 accounting and invoicing tools we grade, compared
- Zoho Invoice Insider's GuideFree invoicing app from Zoho for freelancers and small businesses3.6 GPA
- Zoho Books Insider's GuideOnline accounting from Zoho, with a free plan and six paid tiers3.4 GPA
- Odoo Insider's GuideBusiness app suite whose Accounting app is free when used on its own3.2 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Hubdoc’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Hubdoc is a trademark of its owner, and this guide is not made, paid for or approved by Hubdoc Inc. Prices and plans change: check hubdoc.com before you buy.