The Keep It Insider’s Guide
Everything we know about Keep It in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Keep It
The Insider’s Guide
Notebook and document organizer for Mac, iPhone and iPad
Every plan, grade, refund rule and rival among note-taking apps, read from Keep It’s own pages.
Made by Reinvented Software · checked Oct 6, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Keep It’s own pages, its app-store listings and our grades. Every fact in it is on Keep It’s page too, where it is kept up to date. Checked Oct 6, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.4
GPA, above 22 of the 147 other note-taking apps we grade
Keep It is a notebook and document organizer from Reinvented Software for the Mac, with a separately sold app for iPhone and iPad. It keeps notes, text and Markdown files, PDFs, web links, emails and other documents as ordinary files, folders and tags that also appear in the Finder and the Files app, and it syncs and shares them through iCloud. The Mac version is sold as a Mac App Store subscription or as a one-time license bought from the vendor.
To get you started, here are 9 things to know about Keep It, taken from its own pages and our grades.
Your items stay as ordinary files, folders and tags in the Finder and the Files app, so there's no new system to learn or to trust.
- 1
Best for notes and documents that stay visible in the Finder
There's no free plan, the listings don't label billing periods, and the one-time Mac license hides its price until checkout.
- 2
What it costs
Paid plans start at $2.99 in-app subscription on the Mac App Store (billing period not labelled).
- 3
You can try it first
Two-week free trial with App Store subscriptions; 15-day trial of the direct Mac download
- 4
It runs on 2 platforms
macOS and iOS, with a browser extension too.
- 5
Notes and text files
Notes with styles, checklists, lists, links, images and attachments, plus rich text, plain text and Markdown files with an HTML preview.
- 6
Web links, PDFs and scans
Save web links as PDFs or web archives for offline reading, scan documents, and edit PDFs by reordering or removing pages and highlighting text.
- 7
Finder and Files integration
Everything is stored as files, folders and tags that can be managed in the Finder and in Open and Save panels on the Mac, and in the Files app on iPhone and iPad.
- 8
A 2.4 GPA, above 22 of 147
That is against the other note-taking apps we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
The plain part of Keep It you could make: notes, Markdown, web clipper, bookmarks, linked notes and templates. What surrounds it you could not. The 4 things listed below take a company, not a weekend.
Keep It at a glance
- Pricing
- Free trial, from $2.99 in-app subscription on the Mac App Store (billing period not labelled)
- Free plan
- No
- Free trial
- Two-week free trial with App Store subscriptions; 15-day trial of the direct Mac download
- Runs on
- macOS, iOS, Browser extension
- Made by
- Reinvented Software
- Category
- Note-Taking Apps
- Our grade
- 2.4 GPA, fair
The report card
Best for notes and documents that stay visible in the Finder
Keep It is a notebook and document organizer for Mac, iPhone and iPad that keeps everything as ordinary files, folders and tags you can see in the Finder and the Files app. But it's Apple only, it syncs through iCloud alone into a single library, and the iPhone and iPad app is a separate subscription from the Mac one. There's no free plan, the listings don't label billing periods, and the one-time Mac license hides its price until checkout.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | Two subscriptions, not one: $2.99 or $29.99 for the Mac and $1.99 or $19.99 for the iPhone and iPad, and neither listing labels the period. Together that lands about the middle of what notes apps here charge, and the one-time Mac license doesn't show its price until the checkout. |
| Free plan and trial | C | No free plan. The direct Mac download has a 15-day trial with no card mentioned, and the App Store subscriptions come with two weeks. On iPhone and iPad a subscription is required once that's up. |
| Features | B | Notes with checklists and attachments, Markdown and rich text files, web pages kept as PDFs or archives, scanning, PDF editing, nested folders, overlapping bundles, tags, and search that reads text inside scanned PDFs. Nothing's missing from the job; it just syncs through iCloud only, into one library. |
| Ease of use | B | Your items stay as ordinary files, folders and tags in the Finder and the Files app, so there's no new system to learn or to trust. No App Store rating is on record, so install-and-go is what earns this. |
| Platforms and integrations | C | Mac, iPhone and iPad: one family of devices, with no Windows, Android or web version. It hooks into Apple Mail, Safari, Shortcuts, AppleScript and Siri, but sync is iCloud only, so Dropbox and OneDrive are out. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Keep It is for
- Fits if you want notes and reference documents together in one library on your Mac
- Works for archiving web pages, PDFs and emails as files you can search offline in the Finder
Who it is not for
- Skip it if you use Windows or Android, as it runs on Apple platforms only
- Pricey if you want it on your phone too, because the iPhone and iPad app is a separate subscription
- Not for you if you sync with Dropbox or OneDrive, since Keep It only syncs through iCloud, into one library
- Watch out: there's no free plan, just a two-week trial, and the listings don't say whether $2.99 or $29.99 is monthly or yearly
- Watch out: the one-time Mac license shows no price until checkout and covers only the 2.x versions
Good to know
Good for
- Mac users who want notes and reference documents in one library
- People who want their files to stay visible in the Finder and Files app
- Archiving web pages, PDFs and emails for offline reading and search
Worth knowing
- It runs on Apple platforms only, and the iPhone and iPad app is always a separate purchase from the Mac app.
- The iPhone and iPad app requires a subscription; the one-time license exists only for the Mac version bought from the vendor.
- Sync is through iCloud only: it cannot be used with Dropbox, OneDrive or iCloud Drive, and it has a single library.
- The one-time license covers the current major version (2.x), and its price is not shown until the store checkout.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$2.99
To start
Keep It is a paid product with a free trial, starting at $2.99 in-app subscription on the Mac App Store (billing period not labelled).
Together that lands about the middle of what notes apps here charge, and the one-time Mac license doesn't show its price until the checkout.
Keep It for iPad and iPhone
$1.99 or $19.99
monthly or yearly subscription; the listing does not label which
A separate App Store app that requires a subscription, with a two-week free trial for new subscribers.
Keep It for Mac (Mac App Store)
$2.99 or $29.99
monthly or yearly subscription; the listing does not label which
Subscription to the Mac app from the Mac App Store, with a two-week free trial and Family Sharing.
Keep It for Mac (one-time license)
Not published
Bought from Reinvented Software and covers every 2.x release on all the Macs in a household. The price is shown only in the store checkout.
Trying it first
Two-week free trial with App Store subscriptions; 15-day trial of the direct Mac download
Read from apps.apple.com on Oct 6, 2026.
Ways to pay less
Other savings
Free or half-price upgrade from Keep It 1
Buyers of Keep It 1.x on or after May 4, 2021 qualify for a free upgrade to version 2, and earlier buyers for a half-price upgrade license.
Stated on reinventedsoftware.com
What the app costs elsewhere
Each country’s App Store price for “Keep It for Mac”, against $2.99 in the United States, in dollars at the day’s rate. The four cheapest and the four dearest of 11.
| Country | Price there | In dollars | Against the US |
|---|---|---|---|
| Indonesia | Rp 49ribu | $2.74 | 8% less |
| Canada | $3.99 | $2.80 | 6% less |
| Turkey | ₺149,99 | $3.05 | about the same |
| India | ₹ 299 | $3.09 | about the same |
| South Africa | R59.99 | $3.63 | 21% more |
| United Kingdom | £2.99 | $3.95 | 32% more |
| Brazil | R$ 19,90 | $3.98 | 33% more |
| Mexico | $599.00 | $32.91 | 1001% more |
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
3
Places it runs: macOS, iOS and Browser extension
Notebook and document organizer for Mac, iPhone and iPad. Here is what it does, as its own site describes it, and what it covers: one-time purchase, notes, Markdown, linked notes, web clipper, templates, bookmarks.
Nothing's missing from the job; it just syncs through iCloud only, into one library.
- Notes and text files
- Notes with styles, checklists, lists, links, images and attachments, plus rich text, plain text and Markdown files with an HTML preview.
- Web links, PDFs and scans
- Save web links as PDFs or web archives for offline reading, scan documents, and edit PDFs by reordering or removing pages and highlighting text.
- Finder and Files integration
- Everything is stored as files, folders and tags that can be managed in the Finder and in Open and Save panels on the Mac, and in the Files app on iPhone and iPad.
- Folders, bundles, tags and labels
- Organize items in nested folders, gather them into bundles that can overlap, and add tags and color labels. A Tag Filter narrows any list by tag.
- Search and saved searches
- Searches file contents, text recognized in scanned PDFs and images, and metadata, with suggestions as you type. Any search can be saved to the sidebar.
- iCloud sync and sharing
- The library can live in iCloud and be reached from all your Macs, iPhones and iPads, and top-level folders or single items can be shared with other Keep It users.
Where it runs
- macOS
- iOS
- Browser extension
What it works with
- iCloud
- Apple Mail
- Safari
- Apple Shortcuts
- AppleScript
- Automator
- Siri
Keep It is made by Reinvented Software.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
22/147
Other note-taking apps it is graded above
Keep It's GPA of 2.4 is higher than 22 of the 147 other note-taking apps we grade, and level with 27.
It stands best on features (B, above 100 of 147) and worst on free plan and trial (C, above 7).
Each grade against the category
Every bar is all 148 note-taking apps we grade, cut by the letter each got. Keep It’s own letter is outlined.
- CValue for moneyAbove 16 of 147
- CFree plan and trialAbove 7 of 147
- BFeaturesAbove 100 of 147
- BEase of useAbove 47 of 147
- CPlatforms and integrationsAbove 31 of 147
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
The plain part of Keep It you could make: notes, Markdown, web clipper, bookmarks, linked notes and templates. What surrounds it you could not. The 4 things listed below take a company, not a weekend.
That makes this kind of software worth paying for, not this one in particular: 98 of the 147 other note-taking apps grade higher.
What you could make
- Notes, Markdown, web clipper, bookmarks, linked notes and templates: an app builder makes these well.
What you could not
- Apps for macOS and iOS that stay in step with each other.
- It plugs into other products, iCloud, Apple Mail and Safari among them.
- Sharing with other people, which means accounts and invitations.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. Keep It’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
DEVONthink, EagleFiler, Notebooks, Evernote and Apple Notes
The 5 tools Keep It is most often weighed against, with where each one differs from it.
- 2.4GPA
DEVONthink
Free trial · from $99 one-time
Document and information manager for Mac, iPhone and iPad.
- Only DEVONthink lists a web app.
- Keep It also covers templates and bookmarks.
- 2.6GPA
EagleFiler
Free trial · from $69.99 one-time
Document organizer and mail archiver for Mac.
- Only Keep It lists an iOS app.
- Only Keep It lists a browser extension.
- Keep It also covers linked notes and templates.
- 3.0GPA
Notebooks
Free trial · from $17.99 one-time
Writing, documents and tasks organized in nested books.
- Only Keep It lists a browser extension.
- Only Notebooks lists a Windows app.
- Keep It also covers web clipper, templates and bookmarks.
- 2.6GPA
Evernote
Free plan · from $99/yr
Note-taking app with web clipping, tasks, calendar and AI search.
- Evernote has a free plan. Keep It does not, though it has a free trial.
- Only Evernote lists a web app.
- Only Evernote lists Windows and Android apps.
- 3.4GPA
Apple Notes
Free
Apple's free notes app for iPhone, iPad, Mac and the web.
- Apple Notes has a free plan. Keep It does not, though it has a free trial.
- Only Keep It lists a browser extension.
- Only Apple Notes lists a web app.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
12
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Keep It free?
No, Keep It is a paid product, but you can try it first. Two-week free trial with App Store subscriptions; 15-day trial of the direct Mac download.
How much does Keep It cost?
Keep It lists 3 plans. Keep It for iPad and iPhone: $1.99 or $19.99 monthly or yearly subscription; the listing does not label which.
What platforms does Keep It work on?
Keep It is available on macOS and iOS. It also has a browser extension.
Does Keep It offer any discounts?
Keep It publicly lists the following: Free or half-price upgrade from Keep It 1.
Does Keep It have an Android app?
No Android app was listed when its pages were read on Oct 6, 2026. Keep It is listed for macOS and iOS.
Does Keep It have a Windows app?
No Windows app was listed when its pages were read on Oct 6, 2026. Keep It is listed for macOS and iOS.
Is Keep It open source?
Keep It is not described as open source on its own site, as read on Oct 6, 2026.
What does Keep It integrate with?
Keep It's listing names iCloud, Apple Mail, Safari, Apple Shortcuts, AppleScript, Automator and Siri.
Who makes Keep It?
Keep It is made by Reinvented Software.
What are the alternatives to Keep It?
The closest alternatives to Keep It in our directory are DEVONthink, EagleFiler, Notebooks, Evernote and Apple Notes.
How does Keep It compare with other note-taking apps?
Keep It's GPA of 2.4 is higher than 22 of the 147 other note-taking apps we grade, and level with 27.
Could I make my own version of Keep It?
The plain part of Keep It you could make: notes, Markdown, web clipper, bookmarks, linked notes and templates.
Where this guide comes from
The prices, plans, platforms and features were read from Keep It’s own pages on Oct 6, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from Reinvented Software's own pages on 6 October 2026. Also tested with a demo account on 2026-01-29.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Reinvented Software. Prices change, so check reinventedsoftware.com before you buy.
- apps.apple.com/us/app/keep-it/id1272768911?mt=12
- apps.apple.com/us/app/keep-it-mobile/id1272769808
- reinventedsoftware.com/keepit/
- reinventedsoftware.com/keepit/ios/
- reinventedsoftware.com/keepit/buying.html
- reinventedsoftware.com/keepit/upgrading.html
- reinventedsoftware.com/keepit/downloads/
- reinventedsoftware.com/keepit/encryption.html
- reinventedsoftware.com/store/buy?item=KPTA2000
- reinventedsoftware.com/support/keepit/
- reinventedsoftware.com/support/keepit-ios.html
- reinventedsoftware.com/support/generalfaq.html
- reinventedsoftware.com/about/
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Keep It, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/keep-it
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Keep It: The Insider's Guide", checked Oct 6, 2026. https://toolgpa.com/tools/keep-it
Know someone choosing between note-taking apps?
Send them this guide: toolgpa.com/tools/keep-it/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded note-taking apps after Keep It, each with an Insider's Guide of its own.
- Note-Taking Apps Insider's GuideEvery one of the 148 note-taking apps we grade, compared
- Microsoft OneNote Insider's GuideMicrosoft's free digital notebook for typed, inked and audio notes3.8 GPA
- Goodnotes Insider's GuideHandwritten notes, PDF markup and whiteboards with an AI assistant3.6 GPA
- Joplin Insider's GuideOpen source Markdown notes with sync through a service you choose3.6 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Keep It’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Keep It is a trademark of its owner, and this guide is not made, paid for or approved by Reinvented Software. Prices and plans change: check reinventedsoftware.com before you buy.