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The MyLifeOrganized Insider’s Guide

Everything we know about MyLifeOrganized in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.

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ToolGPAOctober 2026

MyLifeOrganized

The Insider’s Guide

Outline-based task manager that builds a next-actions list

Every plan, grade, refund rule and rival among to-do list apps, read from MyLifeOrganized’s own pages.

Made by MyLifeOrganized · checked Oct 5, 2026 · toolgpa.com

2.4GPA

Contents

  1. 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
  2. 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
  3. 03What it doesIts main features, where it runs, what it works with and who makes it
  4. 04Where it standsIts grades against its category, and whether to keep it or make your own
  5. 05The alternativesThe tools it is most often weighed against, side by side
  6. 06Quick answersThe questions people ask about it, each answered in a line or two
  7. 07About ToolGPAWho made this guide, what else is on the site, and how to cite it

ToolGPA put this guide together from MyLifeOrganized’s own pages, its app-store listings and our grades. Every fact in it is on MyLifeOrganized’s page too, where it is kept up to date. Checked Oct 5, 2026.

Part 01 · Overview

Welcome

What it is, who it suits, its grades and the ten things to know first

2.4

GPA, above 27 of the 123 other to-do list apps we grade

MyLifeOrganized (MLO) is a task manager built around an outline of tasks and subtasks with no depth limit, from which it generates a list of the actions that need attention now. It supports GTD-style contexts, reviews and task dependencies, with apps for Windows, Android and iOS. The mobile apps are free with a paid Pro upgrade, the Windows desktop app is sold separately in Standard and PRO editions, and syncing through MLO Cloud is a subscription.

To get you started, here are 9 things to know about MyLifeOrganized, taken from its own pages and our grades.

The GTD, FranklinCovey and Do-It-Tomorrow templates are there because you'll want a starting point.
From our grade for ease of use
  1. 1

    Best for deep outlines that turn into a next-actions list

    Paying is the puzzle, as phone Pro, the Windows app and cloud sync are three separate purchases and the Windows price isn't shown.

  2. 2

    What it costs

    Paid plans start at $29.99 in-app purchase for Pro on iOS; the Windows app is sold separately.

  3. 3

    There is a free plan

    The iOS and Android apps keep most features free: unlimited nested tasks, next actions, context filters, inbox, starred tasks, reminders and templates.

  4. 4

    It runs on 3 platforms

    Windows, iOS and Android.

  5. 5

    Unlimited task hierarchy

    Tasks nest into subtasks without a depth limit, so a project can be broken down until each action is a manageable size. Zoom narrows the view to one branch.

  6. 6

    Automatic next-actions list

    The app generates a list of only the actions that need attention now, sorted using the priority of each task and of its parents.

  7. 7

    Contexts and Nearby view

    Actions can be filtered by context. The Pro Nearby view lists actions for your current GPS location, with reminders when you reach or leave a place.

  8. 8

    A 2.4 GPA, above 27 of 123

    That is against the other to-do list apps we grade, on value, the free plan, features, ease of use and platforms.

  9. 9

    Keep it

    The plain part of MyLifeOrganized you could make: tasks, templates, calendar and goals. What surrounds it you could not. The 3 things listed below take a company, not a weekend.

MyLifeOrganized at a glance

Pricing
Free plan, from $29.99 in-app purchase for Pro on iOS; the Windows app is sold separately
Free plan
Yes
Free trial
45-day free trial of the Windows app; Pro features are free for the first 21 days on iOS and Android
Runs on
Windows, iOS, Android
Made by
MyLifeOrganized, since 2004
Category
To-Do List Apps
Our grade
2.4 GPA, fair

The report card

Best for deep outlines that turn into a next-actions list

MyLifeOrganized is an outliner for tasks: nest them as deep as you like and it builds a list of next actions, with contexts and dependencies. Paying is the puzzle, as phone Pro, the Windows app and cloud sync are three separate purchases and the Windows price isn't shown. Repeats lock after the 21-day trial, there's no Mac or web version, and the iOS app was last updated in April 2022.

ToolGPA report cardMyLifeOrganizedGraded Oct 10, 2026
SubjectGradeComment
Value for moneyCThree tills, not one: $29.99 for Pro on iPhone, $19.95 a year for cloud sync, and a Windows licence sold separately whose price isn't on record here. The phone purchase alone is $29.99, but you can't add up what the whole thing costs.
Free plan and trialCThe phone apps keep a lot free, including unlimited nested tasks, next actions, contexts, reminders and templates. But repeating tasks, custom views and the calendar lock when the 21-day Pro trial runs out, and repeats are a thing most people need.
FeaturesBIt covers the whole job: tasks nesting without a depth limit, a next-actions list computed from each task's priority and its parents, contexts, dependencies, projects that run in order, custom views, a calendar and a Nearby view tied to where you are.
Ease of useCNo store rating on record, and an outline this flexible wants setting up: contexts, filters, custom views and workspaces are all yours to arrange. The GTD, FranklinCovey and Do-It-Tomorrow templates are there because you'll want a starting point.
Platforms and integrationsBWindows, iPhone and Android, with Apple Reminders and Google Assistant hooked in, so phone and computer are both covered. No Mac app, though, the web version announced in December 2024 still has no release date, and the iOS app was last updated in April 2022.
Grade point averageFair, out of 4.02.4

An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.

Who MyLifeOrganized is for

  • Fits if you plan in deep outlines and want the app to work out what's next
  • Works for syncing a phone with a Windows PC over your own Wi-Fi

Who it is not for

  • Skip it if you're on a Mac, as there's no Mac app and the web version announced in December 2024 has no release date
  • Tight if you're staying free, because repeating tasks, custom views and the calendar lock after 21 days
  • Pricey if you want everything, since phone Pro, the Windows app and cloud sync are bought separately
  • Watch out: the Windows licence price isn't shown in the store listings, and sync adds tax or VAT in some countries
  • Watch out: the iOS app was last updated in April 2022

Good to know

Good for

  • People who plan in deep outlines of projects and subtasks
  • GTD users who want contexts, reviews and dependencies in one tool
  • Syncing a phone with a Windows PC over private Wi-Fi or working offline

Worth knowing

  • The Windows app is sold separately in Standard and PRO editions after a 45-day trial; its license prices are not shown in the store listings or included here.
  • Recurring tasks, custom views, the calendar view, dependencies and project tracking are Pro features that lock when the 21-day trial ends.
  • Cloud sync is a separate subscription, from $4.95 for 30 days to $29.95 for 24 months, with tax or VAT added in some countries.
  • The vendor lists apps for Windows, Android and iOS only. The iOS app was last updated in April 2022, and a web version announced in December 2024 has no release date.

Part 02 · Pricing

What it costs

Every plan, the free plan, ways to pay less and how prices have moved

$29.99

To start. There is a free plan too

MyLifeOrganized has a free plan. Paid plans start at $29.99 in-app purchase for Pro on iOS; the Windows app is sold separately.

The phone apps keep a lot free, including unlimited nested tasks, next actions, contexts, reminders and templates.
From our grade for free plan and trial

  • Free

    $0

    Mobile apps with unlimited task hierarchy, automatic next actions, context filters, inbox, starred tasks, zoom, reminders and templates.

  • MLO Cloud Sync

    $19.95

    for 12 months; $4.95 for 30 days up to $29.95 for 24 months

    Subscription that syncs task lists between devices and the Windows app and allows sharing a list. Also sold in 3-month ($7.95) and 6-month ($12.95) terms.

  • MLO v3 Pro (iOS)

    $29.99

    in-app purchase; billing basis not shown on the listing

    Keeps the Pro features after the 21-day trial: calendar view, custom views, recurring tasks, dependencies, workspaces, Nearby view and review.

The free plan

The iOS and Android apps keep most features free: unlimited nested tasks, next actions, context filters, inbox, starred tasks, reminders and templates.

Trying it first

45-day free trial of the Windows app; Pro features are free for the first 21 days on iOS and Android

Read from apps.apple.com on Oct 5, 2026.

Ways to pay less

  • Other savings

    Lower monthly cost on longer Cloud Sync terms

    MLO Cloud Sync costs $4.95 for 30 days, $19.95 for 12 months (about $1.66 a month) or $29.95 for 24 months (about $1.25 a month).

    Stated on sync.mylifeorganized.net

  • Other savings

    Upgrade pricing for iOS version 2 owners

    The App Store listing shows Pro v3 upgrades for owners of version 2 at $19.99, or $9.99 for owners of the v2 HD edition, against $29.99 for a new Pro purchase.

    Stated on apps.apple.com

What the app costs elsewhere

Each country’s App Store price for “MLO v3 Pro”, against $29.99 in the United States, in dollars at the day’s rate. The four cheapest and the four dearest of 11.

CountryPrice thereIn dollarsAgainst the US
Canada$39.99$28.116% less
Turkey₺1.499,99$30.50about the same
India₹ 2,999$31.00about the same
Philippines₱ 1,990.00$31.686% more
South AfricaR599.99$36.2921% more
Germany34,99 €$39.2131% more
United Kingdom£29.99$39.6532% more
BrazilR$ 199,90$39.9433% more

Part 03 · Features

What it does

Its main features, where it runs, what it works with and who makes it

3

Places it runs: Windows, iOS and Android

Outline-based task manager that builds a next-actions list. Here is what it does, as its own site describes it, and what it covers: works offline, templates, tasks, calendar, goals.

Windows, iPhone and Android, with Apple Reminders and Google Assistant hooked in, so phone and computer are both covered.
From our grade for platforms and integrations
Unlimited task hierarchy
Tasks nest into subtasks without a depth limit, so a project can be broken down until each action is a manageable size. Zoom narrows the view to one branch.
Automatic next-actions list
The app generates a list of only the actions that need attention now, sorted using the priority of each task and of its parents.
Contexts and Nearby view
Actions can be filtered by context. The Pro Nearby view lists actions for your current GPS location, with reminders when you reach or leave a place.
Dependencies and ordered projects
Pro handles sequential and parallel projects, holding back tasks that cannot start until other tasks are finished, and can require tasks to be completed in order.
Custom views, calendar and workspaces
Pro adds custom views with filtering, sorting and grouping, a calendar view of daily workload, project tracking and workspace tabs for switching between views.
Cloud, Wi-Fi or offline
The paid MLO Cloud service syncs mobile devices with the Windows desktop app and lets several people share a task list. Sync over your own Wi-Fi and offline use are also possible.

Where it runs

  • Windows
  • iOS
  • Android

What it works with

  • Apple Reminders
  • Google Assistant

MyLifeOrganized is made by MyLifeOrganized, and has been around since 2004.

Part 04 · Standing

Where it stands

Its grades against its category, and whether to keep it or make your own

27/123

Other to-do list apps it is graded above

MyLifeOrganized's GPA of 2.4 is higher than 27 of the 123 other to-do list apps we grade, and level with 20.

It stands best on features (B, above 81 of 123) and worst on free plan and trial (C, above 6).

Each grade against the category

Every bar is all 124 to-do list apps we grade, cut by the letter each got. MyLifeOrganized’s own letter is outlined.

  • CValue for moneyAbove 13 of 123
  • CFree plan and trialAbove 6 of 123
  • BFeaturesAbove 81 of 123
  • CEase of useAbove 10 of 123
  • BPlatforms and integrationsAbove 73 of 123

Keep it, or make your own?

Whether this is something you could build for yourself with an AI app builder, and what you would give up.

Keep it

The plain part of MyLifeOrganized you could make: tasks, templates, calendar and goals. What surrounds it you could not. The 3 things listed below take a company, not a weekend.

That makes this kind of software worth paying for, not this one in particular: 76 of the 123 other to-do list apps grade higher.

What you could make

  • Tasks, templates, calendar and goals: an app builder makes these well.

What you could not

  • Apps for Windows, iOS and Android that stay in step with each other.
  • Sharing with other people, which means accounts and invitations.
  • The depth: we grade its features B, which means it covers the whole job.

What this rests on. MyLifeOrganized’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.

Part 05 · Alternatives

The alternatives

The tools it is most often weighed against, side by side

OmniFocus, Everdo, Nirvana, Amazing Marvin and Todoist

The 5 tools MyLifeOrganized is most often weighed against, with where each one differs from it.

  • 2.4GPA

    OmniFocus

    Free trial · from $74.99 one-time

    Project-based task manager for Apple devices, with a web companion.

    • MyLifeOrganized has a free plan. OmniFocus does not, though it has a free trial.
    • Only MyLifeOrganized lists Windows and Android apps.
    • Only OmniFocus lists a web app.
    MyLifeOrganized and OmniFocus compared in full
  • 2.2GPA

    Everdo

    Free plan · from $39.99 one-time

    Offline-first GTD task manager sold as a one-time purchase.

    • Only Everdo lists macOS and Linux apps.
    • Only Everdo lists a browser extension.
    • Everdo is end-to-end encrypted, according to its own site.
    MyLifeOrganized and Everdo compared in full
  • 2.4GPA

    Nirvana

    Free plan · from $3/mo

    To-do list app built around the Getting Things Done method.

    • Only Nirvana lists a web app.
    • Only Nirvana lists a macOS app.
    • MyLifeOrganized also covers templates, calendar and goals.
    MyLifeOrganized and Nirvana compared in full
  • 2.6GPA

    Amazing Marvin

    Free trial · from $8/mo

    Customizable task manager with 100+ features you switch on as needed.

    • MyLifeOrganized has a free plan. Amazing Marvin does not, though it has a free trial.
    • Only Amazing Marvin lists a web app.
    • Only Amazing Marvin lists macOS and Linux apps.
    MyLifeOrganized and Amazing Marvin compared in full
  • 2.8GPA

    Todoist

    Free plan · from $5/mo

    Cross-platform to-do list with natural-language task entry.

    • Only Todoist lists a web app.
    • Only Todoist lists macOS and Linux apps.
    • Only Todoist lists a browser extension.
    MyLifeOrganized and Todoist compared in full

Part 06 · Questions

Quick answers

The questions people ask about it, each answered in a line or two

14

Questions, each answered in a line or two

The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.

Is MyLifeOrganized free?

MyLifeOrganized has a free plan. The iOS and Android apps keep most features free: unlimited nested tasks, next actions, context filters, inbox, starred tasks, reminders and templates.

How much does MyLifeOrganized cost?

MyLifeOrganized lists 3 plans. Free: $0.

What platforms does MyLifeOrganized work on?

MyLifeOrganized is available on Windows, iOS and Android.

Does MyLifeOrganized offer any discounts?

MyLifeOrganized publicly lists the following: Lower monthly cost on longer Cloud Sync terms; Upgrade pricing for iOS version 2 owners.

Does MyLifeOrganized have a macOS app?

No macOS app was listed when its pages were read on Oct 5, 2026. MyLifeOrganized is listed for Windows, iOS and Android.

Does MyLifeOrganized have a Linux app?

No Linux app was listed when its pages were read on Oct 5, 2026. MyLifeOrganized is listed for Windows, iOS and Android.

Is MyLifeOrganized open source?

MyLifeOrganized is not described as open source on its own site, as read on Oct 5, 2026.

Does MyLifeOrganized work offline?

Yes, according to its own site. What works without a connection differs by plan and platform, so check the vendor's page for the detail.

What does MyLifeOrganized integrate with?

MyLifeOrganized's listing names Apple Reminders and Google Assistant. A listing names up to eight integrations, so it may connect to more.

Does MyLifeOrganized have a free trial?

Yes. 45-day free trial of the Windows app; Pro features are free for the first 21 days on iOS and Android.

Who makes MyLifeOrganized?

MyLifeOrganized is made by a company of the same name. It dates from 2004.

What are the alternatives to MyLifeOrganized?

The closest alternatives to MyLifeOrganized in our directory are OmniFocus, Everdo, Nirvana, Amazing Marvin and Todoist.

How does MyLifeOrganized compare with other to-do list apps?

MyLifeOrganized's GPA of 2.4 is higher than 27 of the 123 other to-do list apps we grade, and level with 20.

Could I make my own version of MyLifeOrganized?

The plain part of MyLifeOrganized you could make: tasks, templates, calendar and goals.

Where this guide comes from

The prices, plans, platforms and features were read from MyLifeOrganized’s own pages on Oct 5, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from MyLifeOrganized's own pages on 5 October 2026. Also tested with a demo account on 2026-02-10.

Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by MyLifeOrganized. Prices change, so check mylifeorganized.net before you buy.

Part 07 · About

About ToolGPA

Who made this guide, what else is on the site, and how to cite it

3,189

Tools graded, in 94 categories

ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.

Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.

  • 3,189

    tools graded

  • 94

    categories

  • 426

    price changes on record

  • 579

    apps priced in 12 countries

What else is on toolgpa.com

Scan for the live page

Prices and grades as they are today

Quoting this guide?

Please name ToolGPA and link to the live page, so readers can check the figures for themselves:

ToolGPA, "MyLifeOrganized: The Insider's Guide", checked Oct 5, 2026. https://toolgpa.com/tools/mylifeorganized

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Send them this guide: toolgpa.com/tools/mylifeorganized/guide

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See our other guides

The best-graded to-do list apps after MyLifeOrganized, each with an Insider's Guide of its own.

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Choosing software? Every tool graded, every price dated.

Compare tools at toolgpa.com ›

Everything in this guide is ToolGPA’s own summary of what MyLifeOrganized’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. MyLifeOrganized is a trademark of its owner, and this guide is not made, paid for or approved by MyLifeOrganized. Prices and plans change: check mylifeorganized.net before you buy.