The Polymail Insider’s Guide
Everything we know about Polymail in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Polymail
The Insider’s Guide
Email client with read tracking, follow-up reminders and scheduling
Every plan, grade, refund rule and rival among email apps, read from Polymail’s own pages.
Made by Polymail Inc. · checked Oct 6, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Polymail’s own pages, its app-store listings and our grades. Every fact in it is on Polymail’s page too, where it is kept up to date. Checked Oct 6, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.4
GPA, above 19 of the 51 other email apps we grade
Polymail is an email client for Mac, Windows, iOS and the web that connects to existing Gmail, Outlook and iCloud accounts. It is aimed at people who sell or close deals over email, with per-recipient read tracking, follow-up reminders, send later, templates, outreach sequences and meeting scheduling in one app. The company changed owners in 2025, and the site lists AI-powered workflows as coming soon. There is no free plan.
To get you started, here are 9 things to know about Polymail, taken from its own pages and our grades.
- 1
Best for selling and following up from your inbox
Polymail is an email app for selling over email, with open tracking, follow-up reminders, templates, sequences and booking pages in the inbox.
- 2
Paid plans start at $10 a month
As its pricing page puts it: $10 per month, billed yearly ($13 billed monthly).
- 3
You can try it first
7-day free trial of the Premium plan, no credit card required
- 4
It runs on 4 platforms
Web, macOS, Windows and iOS.
- 5
Email tracking
Per-recipient open tracking plus link and attachment tracking, with every open, click and download timestamped in a searchable activity feed.
- 6
Follow-up reminders and Read Later
A reminder returns a thread to the inbox if nobody replies within a set time, and Read Later moves non-urgent mail away until the date and time you choose.
- 7
Send later and templates
Schedule an email for later delivery, even while offline, and reuse message templates with placeholders. Premium lets a team share templates.
- 8
A 2.4 GPA, above 19 of 51
That is against the other email apps we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
To replace Polymail you would be making an email client: sending, receiving, threading and searching years of mail. That is not a weekend's work, with an AI app builder or without one.
Polymail at a glance
- Pricing
- Free trial, from $10 per month, billed yearly ($13 billed monthly)
- Free plan
- No
- Free trial
- 7-day free trial of the Premium plan, no credit card required
- Runs on
- Web, macOS, Windows, iOS
- Made by
- Polymail Inc., since 2016
- Category
- Email Apps
- Our grade
- 2.4 GPA, fair
The report card
Best for selling and following up from your inbox
Polymail is an email app for selling over email, with open tracking, follow-up reminders, templates, sequences and booking pages in the inbox. There's no free plan after the 7-day trial and no Android or Linux app. Basic at $10 a month connects 2 accounts and has no sequences, which need Premium at $24 a user, and Salesforce and SSO sit on Enterprise, which has no published price.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | Basic is $10 a month billed yearly, $13 monthly, a little above this category's $8 middle, and it connects just 2 accounts. Sequences and up to 20 accounts mean Premium at $24 a user, and Salesforce, SSO and analytics are Enterprise, which isn't priced at all. |
| Free plan and trial | C | No free plan. The trial is 7 days of the Premium plan with no credit card required. After that a paid plan is needed to keep using the app. |
| Features | B | Per-recipient open tracking with link and attachment opens timestamped in a searchable feed, follow-up reminders, Read Later, send later, templates, outreach sequences, meeting booking pages and private comments on a thread. For running deals from an inbox the kit is complete, with AI workflows still only coming soon. |
| Ease of use | C | No rating on record. Tracking and reminders sit in the inbox rather than in a separate tool, but you connect each Gmail, Outlook or iCloud account first, then build the templates, sequences and booking pages that make it worth paying for. |
| Platforms and integrations | B | Web, Mac, Windows and iPhone, so computer and phone are covered, but there's no Android or Linux app. The connections are thin too: Gmail, Outlook and iCloud accounts, and the only other one on record, Salesforce, is Enterprise-only. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Polymail is for
- Fits if you're a founder or salesperson who runs deals from the inbox
- Works for people who want tracking, scheduling and outreach in one app instead of three add-ons
Who it is not for
- Skip it if you're on Android or Linux, as the apps are web, Mac, Windows and iPhone only
- Tight if you're on Basic, which connects 2 email accounts and has no sequences
- Pricey if you want sequences, as Premium is $24 a user a month yearly, $29 monthly
- Not for you if you want to stay free, since the app stops working after the 7-day trial
- Watch out: Salesforce, SSO and analytics are Enterprise only, and that plan has no published price
Good to know
Good for
- Founders and salespeople who run their deals from the inbox
- Replacing separate tracking, scheduling and outreach add-ons with one app
- Managing several Gmail, Outlook or iCloud accounts in one inbox
Worth knowing
- There is no free plan: after the 7-day trial a paid plan is needed to keep using the app.
- Basic connects only 2 email accounts; sequences and up to 20 accounts need Premium at $24 per user / month, billed yearly.
- The download page offers Mac, Windows and iOS apps only, alongside the web app; no Android or Linux app is listed.
- Salesforce integration, SAML single sign-on and advanced analytics are limited to the custom-priced Enterprise plan.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$10
A month to start
Polymail is a paid product with a free trial, starting at $10 per month, billed yearly ($13 billed monthly).
After that a paid plan is needed to keep using the app.
Basic
$10
per month, billed yearly ($13 billed monthly)
Up to 2 connected accounts, email tracking with an activity feed, follow-up reminders, send later, read later and message templates.
Premium
$24
per user / month, billed yearly ($29 billed monthly)
Everything in Basic, plus up to 20 connected accounts, automated sequences and calendar scheduling with 5 calendar pages.
Enterprise
Custom
Everything in Premium, plus a Salesforce integration, SAML single sign-on, advanced analytics, and live training with phone support.
Trying it first
7-day free trial of the Premium plan, no credit card required
Read from polymail.io on Oct 6, 2026.
Ways to pay less
Annual discount
About 20% less with annual billing
Basic is $10 a month billed yearly against $13 monthly, and Premium $24 a user a month ($288 a year) against $29. The pricing FAQ puts the saving at roughly 20%.
Stated on polymail.ioEducation
Education Plan for students and educators
Verified students, teachers and school staff pay $78 a year for Basic or $174 a year for Premium, which Polymail describes as 50% off, after emailing proof of status.
Stated on help.polymail.ioNonprofit
40% off annual plans for nonprofits
Registered nonprofits with valid charitable status can apply by email for a permanent 40% discount on any annual subscription. Schools and some other groups are excluded.
Stated on help.polymail.io
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
4
Places it runs: Web, macOS, Windows and iOS
Email client with read tracking, follow-up reminders and scheduling. Here is what it does, as its own site describes it, and what it covers: templates, booking links, email client.
For running deals from an inbox the kit is complete, with AI workflows still only coming soon.
- Email tracking
- Per-recipient open tracking plus link and attachment tracking, with every open, click and download timestamped in a searchable activity feed.
- Follow-up reminders and Read Later
- A reminder returns a thread to the inbox if nobody replies within a set time, and Read Later moves non-urgent mail away until the date and time you choose.
- Send later and templates
- Schedule an email for later delivery, even while offline, and reuse message templates with placeholders. Premium lets a team share templates.
- Sequences
- Automated, personalized follow-up emails for outbound outreach, run from the inbox rather than a separate sales tool. Sequences are part of the Premium plan.
- Calendar scheduling
- Share your availability so contacts can book a time without back-and-forth, and send calendar invites from the app. Basic includes 1 calendar page and Premium 5.
- Shared conversations
- Comments and mentions let teammates discuss a thread privately, with permission controls, instead of forwarding it or adding people on BCC.
Where it runs
- Web
- macOS
- Windows
- iOS
What it works with
- Gmail
- Outlook
- iCloud
- Salesforce
Polymail is made by Polymail Inc., and has been around since 2016.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
19/51
Other email apps it is graded above
Polymail's GPA of 2.4 is higher than 19 of the 51 other email apps we grade, and level with 8.
It stands best on features (B, above 30 of 51) and worst on ease of use (C, above 0).
Its paid plans start at $10 a month, against a middle price of $4.99 for the category: 33 of the 45 others that charge start lower.
On features, ease of use and platforms it scores 2.7 out of 4. 8 tools score higher and cost less.
Each grade against the category
Every bar is all 52 email apps we grade, cut by the letter each got. Polymail’s own letter is outlined.
- CValue for moneyAbove 11 of 51
- CFree plan and trialAbove 4 of 51
- BFeaturesAbove 30 of 51
- CEase of useAbove 0 of 51
- BPlatforms and integrationsAbove 15 of 51
Price against what you get
Each dot is one of 50 email apps. Further left costs less; higher up scores better on features, ease of use and platforms. Polymail is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
To replace Polymail you would be making an email client: sending, receiving, threading and searching years of mail. That is not a weekend's work, with an AI app builder or without one.
It costs $120 a year.
What you could make
- Templates: an app builder makes this well.
What you could not
- An email client: sending, receiving, threading and searching years of mail.
- Booking pages that read and write other people's calendars and send the emails.
- Apps for macOS, Windows and iOS that stay in step with each other.
- Sharing with other people, which means accounts and invitations.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. Polymail’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Superhuman Mail, Spark Mail, Newton Mail, Mailbutler and Missive
The 5 tools Polymail is most often weighed against, with where each one differs from it.
- 2.2GPA
Superhuman Mail
From $25/mo
Keyboard-driven email client for Gmail and Outlook with built-in AI.
- Only Superhuman Mail lists an Android app.
- Only Superhuman Mail lists a browser extension.
- Polymail also covers templates.
- 3.0GPA
Spark Mail
Free plan · from $8.25/mo
Email client with a unified smart inbox, AI tools and team features.
- Spark Mail has a free plan. Polymail does not, though it has a free trial.
- Only Polymail lists a web app.
- Only Spark Mail lists an Android app.
- 2.4GPA
Newton Mail
Free plan · from $5/mo
Cross-platform email app with read receipts, snooze and send later.
- Newton Mail has a free plan. Polymail does not, though it has a free trial.
- Only Polymail lists a web app.
- Only Newton Mail lists Linux and Android apps.
- 2.4GPA
Mailbutler
Free plan · from $4/mo
Email tracking and team tools for Apple Mail, Gmail and Outlook.
- Mailbutler has a free plan. Polymail does not, though it has a free trial.
- Only Polymail lists a web app.
- Only Mailbutler lists an Android app.
- 2.6GPA
Missive
Free trial · from $14/mo
Team email client with shared inboxes, internal chat and rules.
- Only Missive lists an Android app.
- Polymail also covers templates and booking links.
- Missive also covers tasks, shared inbox and workflow automation.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
14
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Polymail free?
No, Polymail is a paid product, but you can try it first. 7-day free trial of the Premium plan, no credit card required.
How much does Polymail cost?
Polymail lists 3 plans. Basic: $10 per month, billed yearly ($13 billed monthly).
What platforms does Polymail work on?
Polymail is available on Web, macOS, Windows and iOS.
Does Polymail offer any discounts?
Polymail publicly lists the following: About 20% less with annual billing; Education Plan for students and educators; 40% off annual plans for nonprofits.
Does Polymail have an Android app?
No Android app was listed when its pages were read on Oct 6, 2026. Polymail is listed for Web, macOS, Windows and iOS.
Does Polymail have a Linux app?
No Linux app was listed when its pages were read on Oct 6, 2026. Polymail is listed for Web, macOS, Windows and iOS.
Is Polymail open source?
Polymail is not described as open source on its own site, as read on Oct 6, 2026.
What does Polymail integrate with?
Polymail's listing names Gmail, Outlook, iCloud and Salesforce. A listing names up to eight integrations, so it may connect to more.
Does Polymail have a student discount?
Education Plan for students and educators. Verified students, teachers and school staff pay $78 a year for Basic or $174 a year for Premium, which Polymail describes as 50% off, after emailing proof of status.
Who makes Polymail?
Polymail is made by Polymail Inc. It dates from 2016.
What are the alternatives to Polymail?
The closest alternatives to Polymail in our directory are Superhuman Mail, Spark Mail, Newton Mail, Mailbutler and Missive.
How does Polymail compare with other email apps?
Polymail's GPA of 2.4 is higher than 19 of the 51 other email apps we grade, and level with 8.
Is Polymail good value for money?
ToolGPA grades Polymail C for value for money. Its paid plans start at $10 a month, against a middle price of $4.99 for the category: 33 of the 45 others that charge start lower.
Could I make my own version of Polymail?
To replace Polymail you would be making an email client: sending, receiving, threading and searching years of mail.
Where this guide comes from
The prices, plans, platforms and features were read from Polymail’s own pages on Oct 6, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from Polymail's own pages on 6 October 2026. Also tested with a demo account on 2026-04-29.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Polymail Inc. Prices change, so check polymail.io before you buy.
- polymail.io/
- polymail.io/pricing
- polymail.io/product
- polymail.io/download
- polymail.io/about-us
- help.polymail.io/help/polymail-basic
- help.polymail.io/help/polymail-premium-email-tool
- help.polymail.io/help/free-polymail-trial
- help.polymail.io/help/how-do-polymail-subscriptions-work
- help.polymail.io/help/polymail-education-plan
- help.polymail.io/help/polymail-for-nonprofits
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Polymail, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/polymail
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Polymail: The Insider's Guide", checked Oct 6, 2026. https://toolgpa.com/tools/polymail
Know someone choosing between email apps?
Send them this guide: toolgpa.com/tools/polymail/guide
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See our other guides
The best-graded email apps after Polymail, each with an Insider's Guide of its own.
- Email Apps Insider's GuideEvery one of the 52 email apps we grade, compared
- Microsoft Outlook Insider's GuideMicrosoft's email and calendar app for desktop, mobile and web3.6 GPA
- BlueMail Insider's GuideCross-platform email client with a unified inbox and built-in AI3.2 GPA
- Thunderbird Insider's GuideFree, open-source email app for Windows, macOS, Linux and Android3.2 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Polymail’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Polymail is a trademark of its owner, and this guide is not made, paid for or approved by Polymail Inc. Prices and plans change: check polymail.io before you buy.