The ProfitBooks Insider’s Guide
Everything we know about ProfitBooks in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
ProfitBooks
The Insider’s Guide
Online accounting and GST invoicing for small businesses
Every plan, grade, refund rule and rival among accounting and invoicing tools, read from ProfitBooks’s own pages.
Made by ProfitBooks Solutions Private Limited · checked Nov 13, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from ProfitBooks’s own pages, its app-store listings and our grades. Every fact in it is on ProfitBooks’s page too, where it is kept up to date. Checked Nov 13, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.6
GPA, above 94 of the 127 other accounting and invoicing tools we grade
ProfitBooks is online accounting software aimed at small businesses, with GST support for India and VAT for the UAE and other countries. It covers invoicing, expenses, inventory, bank reconciliation and more than 45 financial reports. A free single-user plan has no time limit, and mobile apps are listed for iOS and Android.
To get you started, here are 9 things to know about ProfitBooks, taken from its own pages and our grades.
Plenty to set up: tax, stock, banks and warehouses.
- 1
Best for small-business accounting with GST or VAT
ProfitBooks is online accounting with GST or VAT invoicing, inventory and 45-plus reports.
- 2
Paid plans start at $9.95 a month
As its pricing page puts it: $9.95 per month, billed monthly.
- 3
There is a free plan
Startup plan: free with no time limit, for 1 user, 10 invoices and 10 journal vouchers a month, basic reports and 1 warehouse.
- 4
It runs on 3 platforms
Web, iOS and Android.
- 5
GST and VAT invoicing
Applies GST for India and VAT for the UAE and other countries, and picks CGST/SGST or IGST from the place of supply.
- 6
Inventory and warehouses
Stock tracking with one warehouse on Startup and Essential, three on Growth and unlimited on SMB Pro.
- 7
Bank reconciliation
Bank rules match transactions automatically, and the site lists reconciliation among the core features.
- 8
A 2.6 GPA, above 94 of 127
That is against the other accounting and invoicing tools we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
To replace ProfitBooks you would be making live feeds from your bank, which take an agreement with each bank or a service that has them. That is not a weekend's work, with an AI app builder or without one.
ProfitBooks at a glance
- Pricing
- Free plan, from $9.95 per month, billed monthly
- Free plan
- Yes
- Free trial
- 15-day free trial of the SMB Pro plan
- Runs on
- Web, iOS, Android
- Made by
- ProfitBooks Solutions Private Limited
- Category
- Accounting & Invoicing
- Our grade
- 2.6 GPA, good
The report card
Best for small-business accounting with GST or VAT
ProfitBooks is online accounting with GST or VAT invoicing, inventory and 45-plus reports. The free plan is 10 invoices a month, payroll starts on Growth at $20, and Essential caps you at 1,000 invoices a year.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | B | Essential is $99 a year, about $8.25 a month, inside the $9 where the cheaper quarter ends. The category's middle is $20. |
| Free plan and trial | C | Startup is free for good but only 10 invoices and 10 journal vouchers a month, and 50 customers. You'll hit that fast. |
| Features | B | GST and VAT invoicing, inventory, bank reconciliation, expenses and accountant access. The caps are on volume, not on what it does. |
| Ease of use | C | No rating read for it here. Plenty to set up: tax, stock, banks and warehouses. |
| Platforms and integrations | B | Web, iPhone and Android, with PayPal and WhatsApp (an add-on on Essential). No desktop app. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who ProfitBooks is for
- Fits if you invoice under 1,000 times a year and want GST or VAT handled
- Works for traders who need stock tracked across warehouses
Who it is not for
- Tight if you stay free, with 10 invoices a month and 50 customers
- Watch out: Essential caps at 1,000 invoices a year and Growth at 5,000
- Pricey if you need payroll or multi-currency, which start on Growth at $20 a month
- Watch out: unlimited invoices and warehouses are SMB Pro at $35 a month
- Watch out: WhatsApp is an add-on on Essential, and India shows separate rupee prices
Good to know
Good for
- Freelancers and agencies that need GST-ready invoices
- Solo owners who can live within 10 invoices a month for free
- Businesses in India, the UAE or other VAT or GST markets
Worth knowing
- Prices exclude GST in India; the rupee prices are separate, such as ₹2,499 a year for Essential.
- Essential and Growth cap invoices per year (1,000 and 5,000); SMB Pro is unlimited.
- Payroll starts on Growth, and WhatsApp integration is an add-on on Essential.
- The free plan caps customers at 50, per the pricing FAQ.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$9.95
A month to start. There is a free plan too
ProfitBooks has a free plan. Paid plans start at $9.95 per month, billed monthly.
Startup
$0
1 user, 10 invoices and 10 journal vouchers a month, basic reports, 1 warehouse.
Essential
$9.95
per month, billed monthly
1 user and 1,000 invoices a year, GSTR1 and GSTR3B, invoice reminders and signature. $99 if paid yearly.
Growth
$20
per month, billed monthly
10 users, 5,000 invoices a year, payroll, multicurrency and 3 warehouses. $199 if paid yearly.
SMB Pro
$35
per month, billed monthly
25 users with custom roles, unlimited invoices and warehouses, projects and auditor access. $349 if paid yearly.
The free plan
Startup plan: free with no time limit, for 1 user, 10 invoices and 10 journal vouchers a month, basic reports and 1 warehouse.
Trying it first
15-day free trial of the SMB Pro plan
Read from profitbooks.net on Nov 13, 2026.
Ways to pay less
Annual discount
Yearly billing costs less than monthly
Yearly prices are $99, $199 and $349 for Essential, Growth and SMB Pro; the FAQ says SMB Pro yearly billing is 10 months for 12.
Stated on profitbooks.net
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
3
Places it runs: Web, iOS and Android
Online accounting and GST invoicing for small businesses. Here is what it does, as its own site describes it, and what it covers: invoicing, reports, bookkeeping, expense tracking, payroll, inventory.
GST and VAT invoicing, inventory, bank reconciliation, expenses and accountant access.
- GST and VAT invoicing
- Applies GST for India and VAT for the UAE and other countries, and picks CGST/SGST or IGST from the place of supply.
- Inventory and warehouses
- Stock tracking with one warehouse on Startup and Essential, three on Growth and unlimited on SMB Pro.
- Bank reconciliation
- Bank rules match transactions automatically, and the site lists reconciliation among the core features.
- Reports and tax data
- More than 45 financial reports, plus GSTR1 and GSTR3B on paid plans.
- Accountant access
- A CA or accountant can log in read-only, and SMB Pro adds an auditor access feature.
Where it runs
- Web
- iOS
- Android
What it works with
- PayPal
ProfitBooks is made by ProfitBooks Solutions Private Limited.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
94/127
Other accounting and invoicing tools it is graded above
ProfitBooks's GPA of 2.6 is higher than 94 of the 127 other accounting and invoicing tools we grade, and level with 14.
It stands best on value for money (B, above 89 of 127) and worst on ease of use (C, above 6).
Its paid plans start at $9.95 a month, against a middle price of $18.09 for the category: 30 of the 90 others that charge start lower.
On features, ease of use and platforms it scores 2.7 out of 4. 2 tools score higher and cost less.
Each grade against the category
Every bar is all 128 accounting and invoicing tools we grade, cut by the letter each got. ProfitBooks’s own letter is outlined.
- BValue for moneyAbove 89 of 127
- CFree plan and trialAbove 35 of 127
- BFeaturesAbove 86 of 127
- CEase of useAbove 6 of 127
- BPlatforms and integrationsAbove 28 of 127
Price against what you get
Each dot is one of 101 accounting and invoicing tools. Further left costs less; higher up scores better on features, ease of use and platforms. ProfitBooks is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
To replace ProfitBooks you would be making live feeds from your bank, which take an agreement with each bank or a service that has them. That is not a weekend's work, with an AI app builder or without one.
It is one of the better ones too: its GPA of 2.6 is higher than 94 of the 127 other accounting and invoicing tools we grade. It costs $119.40 a year.
What you could make
- Invoicing, inventory, expense tracking and reports: an app builder makes these well.
What you could not
- Live feeds from your bank, which take an agreement with each bank or a service that has them.
- Payroll taxes worked out and filed with the government for you.
- A real app for iOS and Android. Something home-made would be a web page.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. ProfitBooks’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Zoho Books, Vyapar, Refrens, Giddh and Wave
The 5 tools ProfitBooks is most often weighed against, with where each one differs from it.
- 3.4GPA
Zoho Books
Free plan · from $15/mo
Online accounting from Zoho, with a free plan and six paid tiers.
- Only Zoho Books lists a Windows app.
- ProfitBooks also covers payroll and inventory.
- 2.6GPA
Vyapar
Free trial · from $89.99/yr
GST billing and inventory software for Indian small businesses.
- ProfitBooks has a free plan. Vyapar does not, though it has a free trial.
- Only ProfitBooks lists a web app.
- Only Vyapar lists Windows and macOS apps.
- 2.2GPA
Refrens
Free plan · from ₹8,900/yr
GST invoicing, accounting and lead tracking for Indian firms.
- ProfitBooks also covers reports and payroll.
- Refrens also covers sales pipeline and quotes and estimates.
- 3.2GPA
Giddh
Free plan
Cloud accounting with GST compliance for Indian businesses.
- Only Giddh lists macOS and Windows apps.
- ProfitBooks also covers reports, expense tracking and payroll.
- 2.4GPA
Wave
Free plan · from $19/mo
Free invoicing and bookkeeping for US and Canadian small businesses.
- ProfitBooks also covers inventory.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
14
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is ProfitBooks free?
ProfitBooks has a free plan. Startup plan: free with no time limit, for 1 user, 10 invoices and 10 journal vouchers a month, basic reports and 1 warehouse.
How much does ProfitBooks cost?
ProfitBooks lists 4 plans. Startup: $0.
What platforms does ProfitBooks work on?
ProfitBooks is available on Web, iOS and Android.
Does ProfitBooks offer any discounts?
ProfitBooks publicly lists the following: Yearly billing costs less than monthly.
Does ProfitBooks have a Windows app?
No Windows app was listed when its pages were read on Nov 13, 2026. ProfitBooks is listed for Web, iOS and Android.
Does ProfitBooks have a macOS app?
No macOS app was listed when its pages were read on Nov 13, 2026. ProfitBooks is listed for Web, iOS and Android.
Is ProfitBooks open source?
ProfitBooks is not described as open source on its own site, as read on Nov 13, 2026.
What does ProfitBooks integrate with?
ProfitBooks's listing names PayPal and WhatsApp. A listing names up to eight integrations, so it may connect to more.
Does ProfitBooks have a free trial?
Yes. 15-day free trial of the SMB Pro plan.
Who makes ProfitBooks?
ProfitBooks is made by ProfitBooks Solutions Private Limited.
What are the alternatives to ProfitBooks?
The closest alternatives to ProfitBooks in our directory are Zoho Books, Vyapar, Refrens, Giddh and Wave.
How does ProfitBooks compare with other accounting and invoicing tools?
ProfitBooks's GPA of 2.6 is higher than 94 of the 127 other accounting and invoicing tools we grade, and level with 14.
Is ProfitBooks good value for money?
ToolGPA grades ProfitBooks B for value for money. Its paid plans start at $9.95 a month, against a middle price of $18.09 for the category: 30 of the 90 others that charge start lower.
Could I make my own version of ProfitBooks?
To replace ProfitBooks you would be making live feeds from your bank, which take an agreement with each bank or a service that has them.
Where this guide comes from
The prices, plans, platforms and features were read from ProfitBooks’s own pages on Nov 13, 2026, and the grades were given on Nov 13, 2026. Graded from this listing, whose facts were read from ProfitBooks's own pages on 13 November 2026, and its App Store listing. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by ProfitBooks Solutions Private Limited. Prices change, so check profitbooks.net before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
7,721
Tools graded, in 95 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
7,721
tools graded
95
categories
739
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- ProfitBooks, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/profitbooks
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "ProfitBooks: The Insider's Guide", checked Nov 13, 2026. https://toolgpa.com/tools/profitbooks
Know someone choosing between accounting and invoicing tools?
Send them this guide: toolgpa.com/tools/profitbooks/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded accounting and invoicing tools after ProfitBooks, each with an Insider's Guide of its own.
- Accounting & Invoicing Insider's GuideEvery one of the 129 accounting and invoicing tools we grade, compared
- Zoho Invoice Insider's GuideFree invoicing app from Zoho for freelancers and small businesses3.6 GPA
- Zoho Books Insider's GuideOnline accounting from Zoho, with a free plan and six paid tiers3.4 GPA
- Cash App Taxes Insider's GuideFree federal and state tax filing inside Cash App3.2 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what ProfitBooks’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. ProfitBooks is a trademark of its owner, and this guide is not made, paid for or approved by ProfitBooks Solutions Private Limited. Prices and plans change: check profitbooks.net before you buy.