ProfitBooks review (2026): is the free plan enough?
Online accounting and GST invoicing for small businesses
Black Friday: is there a ProfitBooks sale?
ProfitBooks report card
Good · out of 4.0 · graded Nov 13, 2026
Best for small-business accounting with GST or VAT
ProfitBooks is online accounting with GST or VAT invoicing, inventory and 45-plus reports. The free plan is 10 invoices a month, payroll starts on Growth at $20, and Essential caps you at 1,000 invoices a year.
Who ProfitBooks is for
- Fits if you invoice under 1,000 times a year and want GST or VAT handled
- Works for traders who need stock tracked across warehouses
Who ProfitBooks is not for
- Tight if you stay free, with 10 invoices a month and 50 customers
- Watch out: Essential caps at 1,000 invoices a year and Growth at 5,000
- Pricey if you need payroll or multi-currency, which start on Growth at $20 a month
- Watch out: unlimited invoices and warehouses are SMB Pro at $35 a month
- Watch out: WhatsApp is an add-on on Essential, and India shows separate rupee prices
Why ProfitBooks gets a 2.6
Five grades, each with its reason. The GPA is their average: an A is 4 points, an F is none.
- BValue for moneyEssential is $99 a year, about $8.25 a month, inside the $9 where the cheaper quarter ends. The category's middle is $20.
- CFree plan and trialStartup is free for good but only 10 invoices and 10 journal vouchers a month, and 50 customers. You'll hit that fast.
- BFeaturesGST and VAT invoicing, inventory, bank reconciliation, expenses and accountant access. The caps are on volume, not on what it does.
- CEase of useNo rating read for it here. Plenty to set up: tax, stock, banks and warehouses.
- BPlatforms and integrationsWeb, iPhone and Android, with PayPal and WhatsApp (an add-on on Essential). No desktop app.
What these grades rest on. Graded from this listing, whose facts were read from ProfitBooks's own pages on 13 November 2026, and its App Store listing. Not based on using the product, and shorter than our full reviews. How we review and grade.
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<a href="https://toolgpa.com/tools/profitbooks#review"><img src="https://toolgpa.com/badge/profitbooks.svg" alt="ProfitBooks: 2.6 GPA on ToolGPA" width="196" height="56"></a>Where ProfitBooks stands among accounting and invoicing tools
ProfitBooks's GPA of 2.6 is higher than 94 of the 127 other accounting and invoicing tools we grade, and level with 14.
It stands best on value for money (B, above 89 of 127) and worst on ease of use (C, above 6).
Its paid plans start at $9.95 a month, against a middle price of $18.09 for the category: 30 of the 90 others that charge start lower.
On features, ease of use and platforms it scores 2.7 out of 4. 2 tools score higher and cost less.
Each grade against the category
Every bar is all 128 accounting and invoicing tools we grade, cut by the letter each got. ProfitBooks’s own letter is outlined.
- BValue for moneyAbove 89 of 127, level with 21
- CFree plan and trialAbove 35 of 127, level with 57
- BFeaturesAbove 86 of 127, level with 41
- CEase of useAbove 6 of 127, level with 109
- BPlatforms and integrationsAbove 28 of 127, level with 92
Price against what you get
Each dot is one of 101 accounting and invoicing tools. Further left costs less, and higher up scores better on features, ease of use and platforms. Point at a dot to see which tool it is.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Keep ProfitBooks, or make your own?
Keep it
To replace ProfitBooks you would be making live feeds from your bank, which take an agreement with each bank or a service that has them. That is not a weekend's work, with an AI app builder or without one.
It is one of the better ones too: its GPA of 2.6 is higher than 94 of the 127 other accounting and invoicing tools we grade. It costs $119.40 a year.
What you could make
- Invoicing, inventory, expense tracking and reports: an app builder makes these well.
What you could not
- Live feeds from your bank, which take an agreement with each bank or a service that has them.
- Payroll taxes worked out and filed with the government for you.
- A real app for iOS and Android. Something home-made would be a web page.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. ProfitBooks’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
What is ProfitBooks?
ProfitBooks is online accounting software aimed at small businesses, with GST support for India and VAT for the UAE and other countries. It covers invoicing, expenses, inventory, bank reconciliation and more than 45 financial reports. A free single-user plan has no time limit, and mobile apps are listed for iOS and Android.
Worth knowing
- Prices exclude GST in India; the rupee prices are separate, such as ₹2,499 a year for Essential.
- Essential and Growth cap invoices per year (1,000 and 5,000); SMB Pro is unlimited.
- Payroll starts on Growth, and WhatsApp integration is an add-on on Essential.
- The free plan caps customers at 50, per the pricing FAQ.
Key features
- GST and VAT invoicing
- Applies GST for India and VAT for the UAE and other countries, and picks CGST/SGST or IGST from the place of supply.
- Inventory and warehouses
- Stock tracking with one warehouse on Startup and Essential, three on Growth and unlimited on SMB Pro.
- Bank reconciliation
- Bank rules match transactions automatically, and the site lists reconciliation among the core features.
- Reports and tax data
- More than 45 financial reports, plus GSTR1 and GSTR3B on paid plans.
- Accountant access
- A CA or accountant can log in read-only, and SMB Pro adds an auditor access feature.
ProfitBooks pricing
As of Nov 13, 2026, ProfitBooks has a free plan, and paid plans start at $9.95 per month, billed monthly.
- Starts at
- $9.95 per month, billed monthly
- Free plan
- Startup plan: free with no time limit, for 1 user, 10 invoices and 10 journal vouchers a month, basic reports and 1 warehouse.
- Free trial
- 15-day free trial of the SMB Pro plan
| Plan | Price | What you get |
|---|---|---|
| Startup | $0 | 1 user, 10 invoices and 10 journal vouchers a month, basic reports, 1 warehouse. |
| Essential | $9.95per month, billed monthly | 1 user and 1,000 invoices a year, GSTR1 and GSTR3B, invoice reminders and signature. $99 if paid yearly. |
| Growth | $20per month, billed monthly | 10 users, 5,000 invoices a year, payroll, multicurrency and 3 warehouses. $199 if paid yearly. |
| SMB Pro | $35per month, billed monthly | 25 users with custom roles, unlimited invoices and warehouses, projects and auditor access. $349 if paid yearly. |
Read from profitbooks.net on Nov 13, 2026. Prices change, so confirm with ProfitBooks before you buy.
Ways to pay less
- Annual discountYearly billing costs less than monthly
Yearly prices are $99, $199 and $349 for Essential, Growth and SMB Pro; the FAQ says SMB Pro yearly billing is 10 months for 12.
Stated on profitbooks.net
Works with
ProfitBooks alternatives
- ProfitBooks vs Zoho Books
Free plan · from $15/mo
- ProfitBooks vs Vyapar
Free trial · from $89.99/yr
- ProfitBooks vs Refrens
Free plan · from ₹8,900/yr
- ProfitBooks vs Giddh
Free plan
- ProfitBooks vs Wave
Free plan · from $19/mo
Common questions
Does ProfitBooks have a Windows app?
No Windows app was listed when its pages were read on Nov 13, 2026. ProfitBooks is listed for Web, iOS and Android.
Does ProfitBooks have a macOS app?
No macOS app was listed when its pages were read on Nov 13, 2026. ProfitBooks is listed for Web, iOS and Android.
Is ProfitBooks open source?
ProfitBooks is not described as open source on its own site, as read on Nov 13, 2026.
Sources for this page
The prices, plans, platforms and features above were read from these pages on Nov 13, 2026.