Dancing Numbers review (2026): is it worth $10 a month?
Bulk import, export and delete tool for QuickBooks data
Black Friday: is there a Dancing Numbers sale?
Dancing Numbers report card
Fair · out of 4.0 · graded Nov 13, 2026
Best for bulk QuickBooks imports from spreadsheets
Dancing Numbers is an add-on that imports, exports and deletes QuickBooks transactions and lists in bulk from Excel or CSV. But it does only that, only for QuickBooks, and plans are capped by company files.
Who Dancing Numbers is for
- Fits if you move many transactions into QuickBooks from spreadsheets
- Works for accountants who handle several QuickBooks company files
Who Dancing Numbers is not for
- Not for you if you don't use QuickBooks, because it works only with QuickBooks
- Tight if you have more than 1 company file on the entry plan, which allows 1
- Watch out: Online plans are monthly while Desktop plans are yearly, with different file limits
- Watch out: the free trial's length isn't stated
Why Dancing Numbers gets a 2.0
Five grades, each with its reason. The GPA is their average: an A is 4 points, an F is none.
- CValue for money$10 a month for 1 company file and 2 users on QuickBooks Online, just above the category's cheapest quarter. Desktop plans are yearly, from $199.
- CFree plan and trialA free trial with no card, but its length isn't stated. There is no free plan.
- DFeaturesOne narrow job, bulk moves of data in and out of QuickBooks, and it needs QuickBooks to be useful at all.
- CEase of useNo store rating on record, and you map spreadsheet columns to QuickBooks fields.
- BPlatforms and integrationsWeb and a Windows program, with QuickBooks Online, QuickBooks Desktop and Salesforce.
What these grades rest on. Graded from this listing, whose facts were read from Dancing Numbers's own pages on 13 November 2026. Not based on using the product, and shorter than our full reviews. How we review and grade.
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<a href="https://toolgpa.com/tools/dancing-numbers#review"><img src="https://toolgpa.com/badge/dancing-numbers.svg" alt="Dancing Numbers: 2.0 GPA on ToolGPA" width="196" height="56"></a>Where Dancing Numbers stands among accounting and invoicing tools
Dancing Numbers's GPA of 2.0 is higher than 22 of the 127 other accounting and invoicing tools we grade, and level with 20.
It stands best on platforms and integrations (B, above 28 of 127) and worst on features (D, above 0).
Its paid plans start at $10 a month, against a middle price of $18.09 for the category: 31 of the 90 others that charge start lower.
On features, ease of use and platforms it scores 2.0 out of 4. 32 tools score higher and cost less.
Each grade against the category
Every bar is all 128 accounting and invoicing tools we grade, cut by the letter each got. Dancing Numbers’s own letter is outlined.
- CValue for moneyAbove 19 of 127, level with 69
- CFree plan and trialAbove 35 of 127, level with 57
- DFeaturesAbove 0 of 127, level with 6
- CEase of useAbove 6 of 127, level with 109
- BPlatforms and integrationsAbove 28 of 127, level with 92
Price against what you get
Each dot is one of 101 accounting and invoicing tools. Further left costs less, and higher up scores better on features, ease of use and platforms. Point at a dot to see which tool it is.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Keep Dancing Numbers, or make your own?
Keep it
To replace Dancing Numbers you would be making live feeds from your bank, which take an agreement with each bank or a service that has them. That is not a weekend's work, with an AI app builder or without one.
That makes this kind of software worth paying for, not this one in particular: 85 of the 127 other accounting and invoicing tools grade higher. It costs $120 a year.
What you could make
- Templates: an app builder makes this well.
What you could not
- Live feeds from your bank, which take an agreement with each bank or a service that has them.
- Connections to other products, each kept working as those products change.
- A real app for Windows. Something home-made would be a web page.
What this rests on. Dancing Numbers’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
What is Dancing Numbers?
Dancing Numbers is an add-on for QuickBooks Online and QuickBooks Desktop that imports, exports and deletes transactions and lists in bulk from Excel or CSV files. Plans are priced by the number of company files and users. The company also sells QuickBooks bookkeeping, migration and integration services.
Worth knowing
- It works only with QuickBooks; the Desktop edition lists Windows 10 and 11.
- Online plans are monthly (or yearly from 25 company files) while Desktop plans are yearly, with different company file limits.
- Plans are capped by company files: 1 on Individual, 3 on Basic, 5 on Intermediate and 10 on Pro.
Key features
- Bulk import
- Loads transactions and lists from Excel or CSV files into QuickBooks, including invoices, bills, journal entries, deposits and bank statements.
- Bulk export
- Exports company file data for analysis, audits or reporting, covering customer, vendor, banking and employee transactions and lists.
- Bulk delete
- Deletes many entries at once, such as test or duplicate records. The vendor says an Undo feature can revert a bulk operation.
- Wide entity coverage
- Handles customer, vendor, banking and employee transactions, plus inventory adjustments and transfers.
- Schedulers and integrations
- Offers schedulers and connectors to sync data with other systems; custom integrations are built to order and quoted separately.
- Conversion services
- Separate migration services convert data from other accounting software into QuickBooks, using the vendor's own migration experts.
Dancing Numbers pricing
As of Nov 13, 2026, Dancing Numbers is a paid product with a free trial, starting at $10 per month for 1 company file and 2 users (Online).
- Starts at
- $10 per month for 1 company file and 2 users (Online)
- Free plan
- None
- Free trial
- Free trial offered, no credit card required; length not stated
| Plan | Price | What you get |
|---|---|---|
| Online Individual | $10per month for 1 company file and 2 users | QuickBooks Online: unlimited import, export and delete for a single company file. |
| Online Basic | $25per month for up to 3 company files and 5 users | QuickBooks Online: import, export and delete with unlimited records; $40 a month covers 5 files and 15 users. |
| Online Pro | $49.99per month for up to 10 company files and 20 users | QuickBooks Online: import, export and delete with unlimited records across 10 companies. |
| Online Unlimited Pro | $999.99per year for up to 50 company files, unlimited users | QuickBooks Online: unlimited users; Unlimited Basic is $799.99 a year for up to 25 files. |
| Desktop | $199per year for up to 3 company files | QuickBooks Desktop: unlimited export, import and delete; users are covered. |
| Desktop Accountant Basic | $499per year for up to 10 company files | QuickBooks Desktop with unlimited users and records; Pro $899 for 20 files, Premium $1,999 for 50. |
Read from dancingnumbers.com on Nov 13, 2026. Prices change, so confirm with Dancing Numbers before you buy.
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Common questions
Does Dancing Numbers have an Android app?
No Android app was listed when its pages were read on Nov 13, 2026. Dancing Numbers is listed for Web and Windows.
Does Dancing Numbers have an iPhone app?
No iPhone app was listed when its pages were read on Nov 13, 2026. Dancing Numbers is listed for Web and Windows.
Is Dancing Numbers open source?
Dancing Numbers is not described as open source on its own site, as read on Nov 13, 2026.
Sources for this page
The prices, plans, platforms and features above were read from these pages on Nov 13, 2026.