Dancing Numbers vs Link My Books (2026): which should you pick?
As of Nov 13, 2026, Link My Books grades higher than Dancing Numbers: 2.2 against 2.0 out of 4.0.
Checked Nov 13, 2026 · graded Nov 13, 2026 by ToolGPA
Link My Books grades higher on features. They get the same grade on value for money, the free plan, ease of use and platforms.
Price, platforms and features side by side. The table says where each price was read and when.
Dancing Numbers
Bulk import, export and delete tool for QuickBooks data
Link My Books
Ecommerce payout and tax reconciliation for Xero and QuickBooks
Which one is for you
Pick Dancing Numbers if
- Fits if you move many transactions into QuickBooks from spreadsheets
- Works for accountants who handle several QuickBooks company files
Look elsewhere if
- Not for you if you don't use QuickBooks, because it works only with QuickBooks
- Tight if you have more than 1 company file on the entry plan, which allows 1
- Watch out: Online plans are monthly while Desktop plans are yearly, with different file limits
- Watch out: the free trial's length isn't stated
Pick Link My Books if
- Fits if you sell on several marketplaces and keep books in Xero
- Works for small shops that want unlimited users
Look elsewhere if
- Pricey if you grow: the price follows your rolling average of monthly orders
- Tight on Lite: 1 channel and 3 months of history
- Watch out: extra channels on Premium cost $17 each, per the vendor's help center
- Watch out: Walmart is US only, TikTok Shop is UK and US, and QuickBooks means QuickBooks Online
How we grade them
| 2.0GPADancing NumbersFair | 2.2GPALink My BooksFair | |
|---|---|---|
| Value for money | C$10 a month for 1 company file and 2 users on QuickBooks Online, just above the category's cheapest quarter. Desktop plans are yearly, from $199. | C$20 a month for up to 15 orders and 1 channel, then $47 at 1,000 orders and $112 at 10,000. About the category's middle, and it rises with you. |
| Free plan and trial | CA free trial with no card, but its length isn't stated. There is no free plan. | CA 14-day free trial with no card. There is no free plan. |
| Features | DOne narrow job, bulk moves of data in and out of QuickBooks, and it needs QuickBooks to be useful at all. | CSettlement posting, VAT, sales tax and GST, profit and loss by channel and many channels. It does one job fully, a smaller job than accounting, and Xero or QuickBooks does the books. |
| Ease of use | CNo store rating on record, and you map spreadsheet columns to QuickBooks fields. | CNo store rating on record, and you connect each sales channel and your accounting system. |
| Platforms and integrations | BWeb and a Windows program, with QuickBooks Online, QuickBooks Desktop and Salesforce. | BWeb only, with Xero, QuickBooks Online, Amazon, Shopify, eBay, Etsy, Walmart and Square. |
| Best for | bulk QuickBooks imports from spreadsheets | online sellers who post settlements to Xero or QuickBooks |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Dancing Numbers and Link My Books. How we grade
Price against what you get
Dancing Numbers starts at $10 a month and scores 2.0 out of 4 on features, ease of use and platforms. Link My Books starts at $20 a month and scores 2.3.
Link My Books scores higher, and starts $10 a month higher: the question is whether the extra is worth that to you. Of the other accounting and invoicing tools on the chart, 32 score higher than Dancing Numbers for less, and 18 score higher than Link My Books for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- Dancing Numbers also covers templates.
- Link My Books also covers reports, online store and amazon selling.
At a glance
| Dancing Numbers | Link My Books | |
|---|---|---|
| Pricing | Free trial | Free trial |
| Starts at | $10 per month for 1 company file and 2 users (Online) | $20 per month for up to 15 orders a month |
| Free plan | None | None |
| Free trial | Free trial offered, no credit card required; length not stated | 14-day free trial, no card required |
| Web | ||
| Windows | ||
| Made by | Dancing Digits, LLC | Link My Books |
| Price read from | dancingnumbers.com | help.linkmybooks.com |
| Checked | Nov 13, 2026 | Nov 13, 2026 |
Worth knowing
Dancing Numbers
- It works only with QuickBooks; the Desktop edition lists Windows 10 and 11.
- Online plans are monthly (or yearly from 25 company files) while Desktop plans are yearly, with different company file limits.
- Plans are capped by company files: 1 on Individual, 3 on Basic, 5 on Intermediate and 10 on Pro.
Link My Books
- Price follows a rolling average of monthly orders across all channels, so it rises as a shop grows.
- Extra channels on Premium cost $17 each on top of the plan, according to the vendor's help center.
- Xero is supported on all plans except Cashbook, and QuickBooks only on QuickBooks Online.
- Walmart is supported for the US only, and TikTok Shop for the UK and US.
Key features
Dancing Numbers
- Bulk import
- Loads transactions and lists from Excel or CSV files into QuickBooks, including invoices, bills, journal entries, deposits and bank statements.
- Bulk export
- Exports company file data for analysis, audits or reporting, covering customer, vendor, banking and employee transactions and lists.
- Bulk delete
- Deletes many entries at once, such as test or duplicate records. The vendor says an Undo feature can revert a bulk operation.
- Wide entity coverage
- Handles customer, vendor, banking and employee transactions, plus inventory adjustments and transfers.
- Schedulers and integrations
- Offers schedulers and connectors to sync data with other systems; custom integrations are built to order and quoted separately.
- Conversion services
- Separate migration services convert data from other accounting software into QuickBooks, using the vendor's own migration experts.
Link My Books
- Settlement posting
- Imports payouts from each channel, summarizes them and posts them to Xero or QuickBooks Online so entries match bank deposits.
- VAT, sales tax and GST
- Applies VAT (UK), sales tax (US) and GST (AU) rules to transactions, with product groups for mixed tax rates.
- Profit and loss by channel
- Shows profit across channels in one place and tracks cost of goods sold to give a view of monthly profit.
- Many channels
- Connects Amazon, eBay, Shopify, Etsy, Walmart (US only), TikTok Shop (UK and US), WooCommerce and Square.
- Historical catch-up
- Imports 90 days of settlements during the trial; paid plans reach back 3 to 24 months, with older data sold as a one-off purchase.
- Unlimited users
- Invite an accountant, bookkeeper or teammates at no extra charge, with bookable 1-to-1 onboarding calls on all plans.
Plans
Dancing Numbers
Online Individual$10
per month for 1 company file and 2 users
QuickBooks Online: unlimited import, export and delete for a single company file.
Online Basic$25
per month for up to 3 company files and 5 users
QuickBooks Online: import, export and delete with unlimited records; $40 a month covers 5 files and 15 users.
Online Pro$49.99
per month for up to 10 company files and 20 users
QuickBooks Online: import, export and delete with unlimited records across 10 companies.
Online Unlimited Pro$999.99
per year for up to 50 company files, unlimited users
QuickBooks Online: unlimited users; Unlimited Basic is $799.99 a year for up to 25 files.
Desktop$199
per year for up to 3 company files
QuickBooks Desktop: unlimited export, import and delete; users are covered.
Desktop Accountant Basic$499
per year for up to 10 company files
QuickBooks Desktop with unlimited users and records; Pro $899 for 20 files, Premium $1,999 for 50.
Link My Books
Lite$20
per month for up to 15 orders, 1 channel, billed monthly
3 months of history. Price rises with orders: $47 at 1,000 and $112 at 10,000 orders a month.
Plus$27
per month for up to 15 orders, 2 channels, billed monthly
12 months of history. Price rises with orders: $55 at 1,000 and $124 at 10,000 orders a month.
Pro$39
per month for up to 15 orders, 5 channels, billed monthly
18 months of history. Price rises with orders: $68 at 1,000 and $137 at 10,000 orders a month.
Premium$45
per month for up to 15 orders, 10 channels, billed monthly
24 months of history. Price rises with orders: $104 at 1,000 and $174 at 10,000 orders a month.
Common questions
Which is cheaper, Dancing Numbers or Link My Books?
As of Nov 13, 2026, Dancing Numbers is cheaper to start with: $10 a month, against $20 a month for Link My Books. Dancing Numbers starts at $10 per month for 1 company file and 2 users (Online), and Link My Books starts at $20 per month for up to 15 orders a month.
Which has a free plan, Dancing Numbers or Link My Books?
As of Nov 13, 2026, neither Dancing Numbers nor Link My Books has a free plan. Both have a free trial.
Which platforms do Dancing Numbers and Link My Books run on?
As of Nov 13, 2026, only Dancing Numbers lists a Windows app. Both list a web app. A platform missing from a listing is one its maker's pages did not mention.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.