Dancing Numbers vs Hubdoc (2026): which should you pick?
As of Nov 13, 2026, Hubdoc grades higher than Dancing Numbers: 2.2 against 2.0 out of 4.0.
Checked Nov 12, 2026 and Nov 13, 2026 · graded Nov 12, 2026 and Nov 13, 2026 by ToolGPA
Hubdoc grades higher on value for money. They get the same grade on the free plan, features, ease of use and platforms.
Price, platforms and features side by side. The table says where each price was read and when.
Dancing Numbers
Bulk import, export and delete tool for QuickBooks data
Hubdoc
Captures bills and receipts and sends the data to accounting software
Which one is for you
Pick Dancing Numbers if
- Fits if you move many transactions into QuickBooks from spreadsheets
- Works for accountants who handle several QuickBooks company files
Look elsewhere if
- Not for you if you don't use QuickBooks, because it works only with QuickBooks
- Tight if you have more than 1 company file on the entry plan, which allows 1
- Watch out: Online plans are monthly while Desktop plans are yearly, with different file limits
- Watch out: the free trial's length isn't stated
Pick Hubdoc if
- Fits if you already use Xero or QuickBooks Online and drown in paper bills
- Works for bookkeepers who want supplier documents collected automatically
Look elsewhere if
- Not for you if you need a ledger, because it captures documents and doesn't keep books
- Skip it if you want a free plan, as it's a 30-day trial and then $12 a month
- Watch out: the pricing page lists one monthly plan and no annual option
- Watch out: the site sits under the Xero name now, so how it's bundled may change
How we grade them
| 2.0GPADancing NumbersFair | 2.2GPAHubdocFair | |
|---|---|---|
| Value for money | C$10 a month for 1 company file and 2 users on QuickBooks Online, just above the category's cheapest quarter. Desktop plans are yearly, from $199. | B$12 a month for the one plan, inside the category's cheaper quarter (up to $15), though it only does the capture step. |
| Free plan and trial | CA free trial with no card, but its length isn't stated. There is no free plan. | CA 30-day free trial with no credit card, then $12 a month. No free plan. |
| Features | DOne narrow job, bulk moves of data in and out of QuickBooks, and it needs QuickBooks to be useful at all. | DCaptures documents and extracts data, with supplier rules and sync. It's not a ledger and needs an accounting platform to post to. |
| Ease of use | CNo store rating on record, and you map spreadsheet columns to QuickBooks fields. | CNo store rating on record. You link it to your accounting software and set up supplier rules first. |
| Platforms and integrations | BWeb and a Windows program, with QuickBooks Online, QuickBooks Desktop and Salesforce. | BWeb, iPhone and Android, syncing to Xero, QuickBooks Online and Bill.com, with Box for backup. No desktop app. |
| Best for | bulk QuickBooks imports from spreadsheets | capturing bills and receipts for your accounting software |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Dancing Numbers and Hubdoc. How we grade
Price against what you get
Dancing Numbers starts at $10 a month and scores 2.0 out of 4 on features, ease of use and platforms. Hubdoc starts at $12 a month and scores 2.0.
They score the same, and Dancing Numbers starts $2 a month lower. Of the other accounting and invoicing tools on the chart, 32 score higher than Dancing Numbers for less, and 35 score higher than Hubdoc for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- Dancing Numbers also covers templates and workflow automation.
- Hubdoc also covers documents and expense tracking.
At a glance
| Dancing Numbers | Hubdoc | |
|---|---|---|
| Pricing | Free trial | Free trial |
| Starts at | $10 per month for 1 company file and 2 users (Online) | $12 USD per month after the free trial |
| Free plan | None | None |
| Free trial | Free trial offered, no credit card required; length not stated | 30-day free trial, no credit card required |
| Web | ||
| Windows | ||
| iOS | ||
| Android | ||
| Made by | Dancing Digits, LLC | Hubdoc Inc. |
| Price read from | dancingnumbers.com | hubdoc.com |
| Checked | Nov 13, 2026 | Nov 12, 2026 |
Worth knowing
Dancing Numbers
- It works only with QuickBooks; the Desktop edition lists Windows 10 and 11.
- Online plans are monthly (or yearly from 25 company files) while Desktop plans are yearly, with different company file limits.
- Plans are capped by company files: 1 on Individual, 3 on Basic, 5 on Intermediate and 10 on Pro.
Hubdoc
- It captures and extracts documents; it is not a ledger and needs an accounting platform to post to.
- The pricing page lists a single $12 USD monthly plan and gives no annual option.
- The site now sits under the Xero name, so how it is bundled with Xero may change.
Key features
Dancing Numbers
- Bulk import
- Loads transactions and lists from Excel or CSV files into QuickBooks, including invoices, bills, journal entries, deposits and bank statements.
- Bulk export
- Exports company file data for analysis, audits or reporting, covering customer, vendor, banking and employee transactions and lists.
- Bulk delete
- Deletes many entries at once, such as test or duplicate records. The vendor says an Undo feature can revert a bulk operation.
- Wide entity coverage
- Handles customer, vendor, banking and employee transactions, plus inventory adjustments and transfers.
- Schedulers and integrations
- Offers schedulers and connectors to sync data with other systems; custom integrations are built to order and quoted separately.
- Conversion services
- Separate migration services convert data from other accounting software into QuickBooks, using the vendor's own migration experts.
Hubdoc
- Document capture
- Import bills and receipts by photographing them in the mobile app, forwarding emails, uploading from a desktop or scanning.
- Data extraction
- Reads key information from bills, statements, invoices and receipts so it does not need to be typed in.
- Supplier rules
- Rules automate how receipts, bills and statements from a given supplier are coded when they are sent on.
- Accounting sync
- Sends documents and their data to Xero, QuickBooks Online and Bill.com.
- Collaboration and backup
- Several collaborators can work in one account, documents can be downloaded, and files can be synced to Box.
- Mobile apps
- Apps for smartphones and tablets on Apple and Android devices.
Plans
Dancing Numbers
Online Individual$10
per month for 1 company file and 2 users
QuickBooks Online: unlimited import, export and delete for a single company file.
Online Basic$25
per month for up to 3 company files and 5 users
QuickBooks Online: import, export and delete with unlimited records; $40 a month covers 5 files and 15 users.
Online Pro$49.99
per month for up to 10 company files and 20 users
QuickBooks Online: import, export and delete with unlimited records across 10 companies.
Online Unlimited Pro$999.99
per year for up to 50 company files, unlimited users
QuickBooks Online: unlimited users; Unlimited Basic is $799.99 a year for up to 25 files.
Desktop$199
per year for up to 3 company files
QuickBooks Desktop: unlimited export, import and delete; users are covered.
Desktop Accountant Basic$499
per year for up to 10 company files
QuickBooks Desktop with unlimited users and records; Pro $899 for 20 files, Premium $1,999 for 50.
Hubdoc
Hubdoc$12
per month after the 30-day trial
One plan with unlimited usage, multiple collaborators, tech support, downloads, backup and Box sync.
Common questions
Which is cheaper, Dancing Numbers or Hubdoc?
As of Nov 13, 2026, Dancing Numbers is cheaper to start with: $10 a month, against $12 a month for Hubdoc. Dancing Numbers starts at $10 per month for 1 company file and 2 users (Online), and Hubdoc starts at $12 USD per month after the free trial.
Which has a free plan, Dancing Numbers or Hubdoc?
As of Nov 13, 2026, neither Dancing Numbers nor Hubdoc has a free plan. Both have a free trial.
Which platforms do Dancing Numbers and Hubdoc run on?
As of Nov 13, 2026, only Dancing Numbers lists a Windows app and only Hubdoc lists iOS and Android apps. Both list a web app. A platform missing from a listing is one its maker's pages did not mention.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.