The Dancing Numbers Insider’s Guide
Everything we know about Dancing Numbers in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Dancing Numbers
The Insider’s Guide
Bulk import, export and delete tool for QuickBooks data
Every plan, grade, refund rule and rival among accounting and invoicing tools, read from Dancing Numbers’s own pages.
Made by Dancing Digits, LLC · checked Nov 13, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Dancing Numbers’s own pages, its app-store listings and our grades. Every fact in it is on Dancing Numbers’s page too, where it is kept up to date. Checked Nov 13, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.0
GPA, above 22 of the 127 other accounting and invoicing tools we grade
Dancing Numbers is an add-on for QuickBooks Online and QuickBooks Desktop that imports, exports and deletes transactions and lists in bulk from Excel or CSV files. Plans are priced by the number of company files and users. The company also sells QuickBooks bookkeeping, migration and integration services.
To get you started, here are 9 things to know about Dancing Numbers, taken from its own pages and our grades.
But it does only that, only for QuickBooks, and plans are capped by company files.
- 1
Best for bulk QuickBooks imports from spreadsheets
Dancing Numbers is an add-on that imports, exports and deletes QuickBooks transactions and lists in bulk from Excel or CSV.
- 2
Paid plans start at $10 a month
As its pricing page puts it: $10 per month for 1 company file and 2 users (Online).
- 3
You can try it first
Free trial offered, no credit card required; length not stated
- 4
It runs on 2 platforms
Web and Windows.
- 5
Bulk import
Loads transactions and lists from Excel or CSV files into QuickBooks, including invoices, bills, journal entries, deposits and bank statements.
- 6
Bulk export
Exports company file data for analysis, audits or reporting, covering customer, vendor, banking and employee transactions and lists.
- 7
Bulk delete
Deletes many entries at once, such as test or duplicate records. The vendor says an Undo feature can revert a bulk operation.
- 8
A 2.0 GPA, above 22 of 127
That is against the other accounting and invoicing tools we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
To replace Dancing Numbers you would be making live feeds from your bank, which take an agreement with each bank or a service that has them. That is not a weekend's work, with an AI app builder or without one.
Dancing Numbers at a glance
- Pricing
- Free trial, from $10 per month for 1 company file and 2 users (Online)
- Free plan
- No
- Free trial
- Free trial offered, no credit card required; length not stated
- Runs on
- Web, Windows
- Made by
- Dancing Digits, LLC
- Category
- Accounting & Invoicing
- Our grade
- 2.0 GPA, fair
The report card
Best for bulk QuickBooks imports from spreadsheets
Dancing Numbers is an add-on that imports, exports and deletes QuickBooks transactions and lists in bulk from Excel or CSV. But it does only that, only for QuickBooks, and plans are capped by company files.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | $10 a month for 1 company file and 2 users on QuickBooks Online, just above the category's cheapest quarter. Desktop plans are yearly, from $199. |
| Free plan and trial | C | A free trial with no card, but its length isn't stated. There is no free plan. |
| Features | D | One narrow job, bulk moves of data in and out of QuickBooks, and it needs QuickBooks to be useful at all. |
| Ease of use | C | No store rating on record, and you map spreadsheet columns to QuickBooks fields. |
| Platforms and integrations | B | Web and a Windows program, with QuickBooks Online, QuickBooks Desktop and Salesforce. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Dancing Numbers is for
- Fits if you move many transactions into QuickBooks from spreadsheets
- Works for accountants who handle several QuickBooks company files
Who it is not for
- Not for you if you don't use QuickBooks, because it works only with QuickBooks
- Tight if you have more than 1 company file on the entry plan, which allows 1
- Watch out: Online plans are monthly while Desktop plans are yearly, with different file limits
- Watch out: the free trial's length isn't stated
Good to know
Good for
- Bookkeepers who load clients' transactions into QuickBooks from files
- Businesses importing sales data from several channels
- Teams cleaning up duplicate or test entries in bulk
Worth knowing
- It works only with QuickBooks; the Desktop edition lists Windows 10 and 11.
- Online plans are monthly (or yearly from 25 company files) while Desktop plans are yearly, with different company file limits.
- Plans are capped by company files: 1 on Individual, 3 on Basic, 5 on Intermediate and 10 on Pro.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$10
A month to start
Dancing Numbers is a paid product with a free trial, starting at $10 per month for 1 company file and 2 users (Online).
A free trial with no card, but its length isn't stated.
Online Individual
$10
per month for 1 company file and 2 users
QuickBooks Online: unlimited import, export and delete for a single company file.
Online Basic
$25
per month for up to 3 company files and 5 users
QuickBooks Online: import, export and delete with unlimited records; $40 a month covers 5 files and 15 users.
Online Pro
$49.99
per month for up to 10 company files and 20 users
QuickBooks Online: import, export and delete with unlimited records across 10 companies.
Online Unlimited Pro
$999.99
per year for up to 50 company files, unlimited users
QuickBooks Online: unlimited users; Unlimited Basic is $799.99 a year for up to 25 files.
Desktop
$199
per year for up to 3 company files
QuickBooks Desktop: unlimited export, import and delete; users are covered.
Desktop Accountant Basic
$499
per year for up to 10 company files
QuickBooks Desktop with unlimited users and records; Pro $899 for 20 files, Premium $1,999 for 50.
Trying it first
Free trial offered, no credit card required; length not stated
Read from dancingnumbers.com on Nov 13, 2026.
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
2
Places it runs: Web and Windows
Bulk import, export and delete tool for QuickBooks data. Here is what it does, as its own site describes it, and what it covers: templates, workflow automation, bookkeeping.
One narrow job, bulk moves of data in and out of QuickBooks, and it needs QuickBooks to be useful at all.
- Bulk import
- Loads transactions and lists from Excel or CSV files into QuickBooks, including invoices, bills, journal entries, deposits and bank statements.
- Bulk export
- Exports company file data for analysis, audits or reporting, covering customer, vendor, banking and employee transactions and lists.
- Bulk delete
- Deletes many entries at once, such as test or duplicate records. The vendor says an Undo feature can revert a bulk operation.
- Wide entity coverage
- Handles customer, vendor, banking and employee transactions, plus inventory adjustments and transfers.
- Schedulers and integrations
- Offers schedulers and connectors to sync data with other systems; custom integrations are built to order and quoted separately.
- Conversion services
- Separate migration services convert data from other accounting software into QuickBooks, using the vendor's own migration experts.
Where it runs
- Web
- Windows
What it works with
- QuickBooks Online
- QuickBooks Desktop
- Salesforce
Dancing Numbers is made by Dancing Digits, LLC.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
22/127
Other accounting and invoicing tools it is graded above
Dancing Numbers's GPA of 2.0 is higher than 22 of the 127 other accounting and invoicing tools we grade, and level with 20.
It stands best on platforms and integrations (B, above 28 of 127) and worst on features (D, above 0).
Its paid plans start at $10 a month, against a middle price of $18.09 for the category: 31 of the 90 others that charge start lower.
On features, ease of use and platforms it scores 2.0 out of 4. 32 tools score higher and cost less.
Each grade against the category
Every bar is all 128 accounting and invoicing tools we grade, cut by the letter each got. Dancing Numbers’s own letter is outlined.
- CValue for moneyAbove 19 of 127
- CFree plan and trialAbove 35 of 127
- DFeaturesAbove 0 of 127
- CEase of useAbove 6 of 127
- BPlatforms and integrationsAbove 28 of 127
Price against what you get
Each dot is one of 101 accounting and invoicing tools. Further left costs less; higher up scores better on features, ease of use and platforms. Dancing Numbers is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
To replace Dancing Numbers you would be making live feeds from your bank, which take an agreement with each bank or a service that has them. That is not a weekend's work, with an AI app builder or without one.
That makes this kind of software worth paying for, not this one in particular: 85 of the 127 other accounting and invoicing tools grade higher. It costs $120 a year.
What you could make
- Templates: an app builder makes this well.
What you could not
- Live feeds from your bank, which take an agreement with each bank or a service that has them.
- Connections to other products, each kept working as those products change.
- A real app for Windows. Something home-made would be a web page.
What this rests on. Dancing Numbers’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Synder, A2X, Link My Books, Hubdoc and QuickBooks Online
The 5 tools Dancing Numbers is most often weighed against, with where each one differs from it.
- 1.8GPA
Synder
Free trial · from $52/mo
Syncs sales, fees and payouts from 30+ platforms into your books.
- Only Dancing Numbers lists a Windows app.
- Dancing Numbers also covers templates and workflow automation.
- Synder also covers reports.
- 2.0GPA
A2X
Free trial · from $29/mo
Ecommerce payout reconciliation for QuickBooks, Xero and NetSuite.
- Only Dancing Numbers lists a Windows app.
- Dancing Numbers also covers templates and workflow automation.
- A2X also covers reports, inventory, online store and amazon selling.
- 2.2GPA
Link My Books
Free trial · from $20/mo
Ecommerce payout and tax reconciliation for Xero and QuickBooks.
- Only Dancing Numbers lists a Windows app.
- Dancing Numbers also covers templates.
- Link My Books also covers reports, online store and amazon selling.
- 2.2GPA
Hubdoc
Free trial · from $12/mo
Captures bills and receipts and sends the data to accounting software.
- Only Dancing Numbers lists a Windows app.
- Only Hubdoc lists iOS and Android apps.
- Dancing Numbers also covers templates and workflow automation.
- 2.4GPA
QuickBooks Online
Free plan · from $38/mo
Cloud accounting from Intuit, from a free plan to 25-user Advanced.
- QuickBooks Online has a free plan. Dancing Numbers does not, though it has a free trial.
- Only Dancing Numbers lists a Windows app.
- Only QuickBooks Online lists iOS and Android apps.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
12
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Dancing Numbers free?
No, Dancing Numbers is a paid product, but you can try it first. Free trial offered, no credit card required; length not stated.
How much does Dancing Numbers cost?
Dancing Numbers lists 6 plans. Online Individual: $10 per month for 1 company file and 2 users.
What platforms does Dancing Numbers work on?
Dancing Numbers is available on Web and Windows.
Does Dancing Numbers have an Android app?
No Android app was listed when its pages were read on Nov 13, 2026. Dancing Numbers is listed for Web and Windows.
Does Dancing Numbers have an iPhone app?
No iPhone app was listed when its pages were read on Nov 13, 2026. Dancing Numbers is listed for Web and Windows.
Is Dancing Numbers open source?
Dancing Numbers is not described as open source on its own site, as read on Nov 13, 2026.
What does Dancing Numbers integrate with?
Dancing Numbers's listing names QuickBooks Online, QuickBooks Desktop and Salesforce.
Who makes Dancing Numbers?
Dancing Numbers is made by Dancing Digits, LLC.
What are the alternatives to Dancing Numbers?
The closest alternatives to Dancing Numbers in our directory are Synder, A2X, Link My Books, Hubdoc and QuickBooks Online.
How does Dancing Numbers compare with other accounting and invoicing tools?
Dancing Numbers's GPA of 2.0 is higher than 22 of the 127 other accounting and invoicing tools we grade, and level with 20.
Is Dancing Numbers good value for money?
ToolGPA grades Dancing Numbers C for value for money. Its paid plans start at $10 a month, against a middle price of $18.09 for the category: 31 of the 90 others that charge start lower.
Could I make my own version of Dancing Numbers?
To replace Dancing Numbers you would be making live feeds from your bank, which take an agreement with each bank or a service that has them.
Where this guide comes from
The prices, plans, platforms and features were read from Dancing Numbers’s own pages on Nov 13, 2026, and the grades were given on Nov 13, 2026. Graded from this listing, whose facts were read from Dancing Numbers's own pages on 13 November 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Dancing Digits, LLC. Prices change, so check dancingnumbers.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
7,721
Tools graded, in 95 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
7,721
tools graded
95
categories
739
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Dancing Numbers, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/dancing-numbers
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Dancing Numbers: The Insider's Guide", checked Nov 13, 2026. https://toolgpa.com/tools/dancing-numbers
Know someone choosing between accounting and invoicing tools?
Send them this guide: toolgpa.com/tools/dancing-numbers/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded accounting and invoicing tools after Dancing Numbers, each with an Insider's Guide of its own.
- Accounting & Invoicing Insider's GuideEvery one of the 129 accounting and invoicing tools we grade, compared
- Zoho Invoice Insider's GuideFree invoicing app from Zoho for freelancers and small businesses3.6 GPA
- Zoho Books Insider's GuideOnline accounting from Zoho, with a free plan and six paid tiers3.4 GPA
- Cash App Taxes Insider's GuideFree federal and state tax filing inside Cash App3.2 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Dancing Numbers’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Dancing Numbers is a trademark of its owner, and this guide is not made, paid for or approved by Dancing Digits, LLC. Prices and plans change: check dancingnumbers.com before you buy.