ProfitBooks vs Vyapar (2026): which should you pick?
As of Nov 13, 2026, ProfitBooks and Vyapar share a 2.6 GPA, and only ProfitBooks has a free plan.
Checked Nov 12, 2026 and Nov 13, 2026 · graded Nov 12, 2026 and Nov 13, 2026 by ToolGPA
ProfitBooks grades higher on features. Vyapar grades higher on value for money. They get the same grade on the free plan, ease of use and platforms.
Price, platforms and features side by side. The table says where each price was read and when.
ProfitBooks
Online accounting and GST invoicing for small businesses
Vyapar
GST billing and inventory software for Indian small businesses
Which one is for you
Pick ProfitBooks if
- Fits if you invoice under 1,000 times a year and want GST or VAT handled
- Works for traders who need stock tracked across warehouses
Look elsewhere if
- Tight if you stay free, with 10 invoices a month and 50 customers
- Watch out: Essential caps at 1,000 invoices a year and Growth at 5,000
- Pricey if you need payroll or multi-currency, which start on Growth at $20 a month
- Watch out: unlimited invoices and warehouses are SMB Pro at $35 a month
- Watch out: WhatsApp is an add-on on Essential, and India shows separate rupee prices
Pick Vyapar if
- Fits if you run a small shop or trading business in India and file GST
- Works for owners who want billing on a desktop and a phone that stay in sync
Look elsewhere if
- Skip it if you operate outside India, because the site gives nothing for other tax systems
- Watch out: the US App Store lists Gold Mobile at $34 and Platinum Combo at $149, which differ from the web prices
- Tight if you want a free plan, as there is only a 7-day trial
- Pricey if you need POS, loyalty points, bulk WhatsApp or the online store, which are Platinum at $125.99 a year
- Watch out: Silver and Retail Pro plans exist, but their prices were not readable
How we grade them
| 2.6GPAProfitBooksGood | 2.6GPAVyaparGood | |
|---|---|---|
| Value for money | BEssential is $99 a year, about $8.25 a month, inside the $9 where the cheaper quarter ends. The category's middle is $20. | A$89.99 a year for Gold on desktop and phone, about $7.50 a month, which is under 60% of the cheapest quarter of accounting tools ($15). Platinum is $125.99. The site shows these dollar prices from one location, so rupee prices may differ. |
| Free plan and trial | CStartup is free for good but only 10 invoices and 10 journal vouchers a month, and 50 customers. You'll hit that fast. | CA 7-day trial with every feature unlocked. There is no free plan, and the listing does not say whether the trial needs a card. |
| Features | BGST and VAT invoicing, inventory, bank reconciliation, expenses and accountant access. The caps are on volume, not on what it does. | CGST invoices, e-way bills, e-invoicing, inventory, WhatsApp messages and industry editions. The listing shows it tied to Indian GST, so it covers a narrower job than general accounting. |
| Ease of use | CNo rating read for it here. Plenty to set up: tax, stock, banks and warehouses. | CNo store rating on record. You set up your items, parties and tax details before billing. |
| Platforms and integrations | BWeb, iPhone and Android, with PayPal and WhatsApp (an add-on on Essential). No desktop app. | BWindows, Mac, iPhone and Android with sync between desktop and phone. The only connection listed is WhatsApp, and no API is shown. |
| Best for | small-business accounting with GST or VAT | GST billing and stock for small Indian businesses |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: ProfitBooks and Vyapar. How we grade
Price against what you get
ProfitBooks starts at $9.95 a month and scores 2.7 out of 4 on features, ease of use and platforms. Vyapar starts at $7.50 a month when paid by the year and scores 2.3.
ProfitBooks scores higher, and starts $2.45 a month higher: the question is whether the extra is worth that to you. Of the other accounting and invoicing tools on the chart, 2 score higher than ProfitBooks for less, and 11 score higher than Vyapar for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- ProfitBooks also covers payroll.
At a glance
| ProfitBooks | Vyapar | |
|---|---|---|
| Pricing | Free plan | Free trial |
| Starts at | $9.95 per month, billed monthly | $89.99 per year for Gold (Desktop + Mobile, 1 year) |
| Free plan | Startup plan: free with no time limit, for 1 user, 10 invoices and 10 journal vouchers a month, basic reports and 1 warehouse. | None |
| Free trial | 15-day free trial of the SMB Pro plan | 7-day free trial with all features unlocked |
| Web | ||
| macOS | ||
| Windows | ||
| iOS | ||
| Android | ||
| Made by | ProfitBooks Solutions Private Limited | Vyapar |
| Price read from | profitbooks.net | vyaparapp.in |
| Checked | Nov 13, 2026 | Nov 12, 2026 |
Worth knowing
ProfitBooks
- Prices exclude GST in India; the rupee prices are separate, such as ₹2,499 a year for Essential.
- Essential and Growth cap invoices per year (1,000 and 5,000); SMB Pro is unlimited.
- Payroll starts on Growth, and WhatsApp integration is an add-on on Essential.
- The free plan caps customers at 50, per the pricing FAQ.
Vyapar
- Built for Indian GST; the site says nothing of use for other tax systems.
- The pricing page loads its prices with JavaScript and shows plans in dollars from one location; Indian rupee prices may differ.
- The US App Store lists in-app purchases such as Gold Mobile at $34 and Platinum Combo at $149, which differ from the web prices.
- Silver and Retail Pro plans exist, but their prices were not readable.
Key features
ProfitBooks
- GST and VAT invoicing
- Applies GST for India and VAT for the UAE and other countries, and picks CGST/SGST or IGST from the place of supply.
- Inventory and warehouses
- Stock tracking with one warehouse on Startup and Essential, three on Growth and unlimited on SMB Pro.
- Bank reconciliation
- Bank rules match transactions automatically, and the site lists reconciliation among the core features.
- Reports and tax data
- More than 45 financial reports, plus GSTR1 and GSTR3B on paid plans.
- Accountant access
- A CA or accountant can log in read-only, and SMB Pro adds an auditor access feature.
Vyapar
- GST invoices and reports
- Create GST and non-GST bills and invoices, and produce GST calculations and GSTR reports.
- E-way bill and e-invoice
- The Gold plan's feature list includes e-way bills and e-invoicing, plus TCS and TDS on invoices.
- Inventory
- Low-stock alerts and bulk item updates on higher plans, and godown stock transfers on Platinum.
- Mobile and desktop sync
- Install the mobile app and sync it with the desktop app to watch the business from anywhere.
- WhatsApp and marketing
- Share invoices over WhatsApp; Platinum adds bulk WhatsApp messages, marketing tools and loyalty points.
- Industry editions
- Separate pages and plans cover retail, pharmacy, grocery, restaurant, jewellery and apparel businesses.
Plans
ProfitBooks
Startup$0
1 user, 10 invoices and 10 journal vouchers a month, basic reports, 1 warehouse.
Essential$9.95
per month, billed monthly
1 user and 1,000 invoices a year, GSTR1 and GSTR3B, invoice reminders and signature. $99 if paid yearly.
Growth$20
per month, billed monthly
10 users, 5,000 invoices a year, payroll, multicurrency and 3 warehouses. $199 if paid yearly.
SMB Pro$35
per month, billed monthly
25 users with custom roles, unlimited invoices and warehouses, projects and auditor access. $349 if paid yearly.
Vyapar
Gold$89.99
per year, Desktop + Mobile, 1-year term
Shown against a crossed-out $169.99; the site says it works out to $7.50 a month.
Platinum$125.99
per year, Desktop + Mobile, 1-year term
Adds POS billing, godown stock transfer, loyalty points, bulk WhatsApp messages and an online store; crossed-out $269.99.
Ways to pay less
ProfitBooks
- Annual discount
Yearly billing costs less than monthly
Yearly prices are $99, $199 and $349 for Essential, Growth and SMB Pro; the FAQ says SMB Pro yearly billing is 10 months for 12.
Vyapar
No public discounts listed.
Common questions
Which is cheaper, ProfitBooks or Vyapar?
As of Nov 13, 2026, Vyapar is cheaper to start with: $7.50 a month when paid by the year, against $9.95 a month for ProfitBooks. ProfitBooks starts at $9.95 per month, billed monthly, and Vyapar starts at $89.99 per year for Gold (Desktop + Mobile, 1 year).
Which has a free plan, ProfitBooks or Vyapar?
As of Nov 13, 2026, only ProfitBooks has a free plan. Vyapar does not, though it has a free trial.
Which platforms do ProfitBooks and Vyapar run on?
As of Nov 13, 2026, only ProfitBooks lists a web app and only Vyapar lists macOS and Windows apps. Both list iOS and Android apps. A platform missing from a listing is one its maker's pages did not mention.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.