Refrens vs Vyapar (2026): which should you pick?
As of Nov 12, 2026, Vyapar grades higher than Refrens: 2.6 against 2.2 out of 4.0.
Checked Nov 12, 2026 · graded Nov 12, 2026 by ToolGPA
Vyapar grades higher on value for money. They get the same grade on the free plan, features, ease of use and platforms.
Price, platforms and features side by side. The table says where each price was read and when.
Refrens
GST invoicing, accounting and lead tracking for Indian firms
Vyapar
GST billing and inventory software for Indian small businesses
Which one is for you
Pick Refrens if
- Fits if you're an Indian business that needs GST invoices, e-way bills and GSTR reports
- Works for freelancers who share invoices over WhatsApp
Look elsewhere if
- Tight if you use Free: 15 documents, then a paid plan
- Not for you if you're outside India, as it's rupees and GST
- Pricey if you want bookkeeping: that's Pro at ₹30,900 a year, and e-invoices and e-way bills need Plus at ₹16,900
- Watch out: prices exclude GST, and extras such as custom templates and digital signatures cost more
- Watch out: the pricing FAQ says there's no downloadable app, while the footer links Android and iOS apps
Pick Vyapar if
- Fits if you run a small shop or trading business in India and file GST
- Works for owners who want billing on a desktop and a phone that stay in sync
Look elsewhere if
- Skip it if you operate outside India, because the site gives nothing for other tax systems
- Watch out: the US App Store lists Gold Mobile at $34 and Platinum Combo at $149, which differ from the web prices
- Tight if you want a free plan, as there is only a 7-day trial
- Pricey if you need POS, loyalty points, bulk WhatsApp or the online store, which are Platinum at $125.99 a year
- Watch out: Silver and Retail Pro plans exist, but their prices were not readable
How we grade them
| 2.2GPARefrensFair | 2.6GPAVyaparGood | |
|---|---|---|
| Value for money | C₹8,900 a year for Lite, ₹16,900 for Plus and ₹30,900 for Pro, excluding GST. Lite is about ₹742 a month, but bookkeeping sits on Pro, around the middle. | A$89.99 a year for Gold on desktop and phone, about $7.50 a month, which is under 60% of the cheapest quarter of accounting tools ($15). Platinum is $125.99. The site shows these dollar prices from one location, so rupee prices may differ. |
| Free plan and trial | CA free plan of 15 documents, then you need a paid plan to keep creating them. | CA 7-day trial with every feature unlocked. There is no free plan, and the listing does not say whether the trial needs a card. |
| Features | CGST invoices and quotations, e-invoices, GSTR reports, inventory and AI bill capture. Bookkeeping starts at Pro, and custom templates and digital signatures cost extra. | CGST invoices, e-way bills, e-invoicing, inventory, WhatsApp messages and industry editions. The listing shows it tied to Indian GST, so it covers a narrower job than general accounting. |
| Ease of use | CNo store rating on record. You set up inventory, GST details and clients before it saves time. | CNo store rating on record. You set up your items, parties and tax details before billing. |
| Platforms and integrations | BWeb, with IndiaMART, Google Calendar and WhatsApp sharing. The footer links Android and iOS apps but the FAQ says there's none, so we don't count them. | BWindows, Mac, iPhone and Android with sync between desktop and phone. The only connection listed is WhatsApp, and no API is shown. |
| Best for | GST invoicing for Indian firms | GST billing and stock for small Indian businesses |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Refrens and Vyapar. How we grade
Price against what you get
Refrens starts at about $7.81 a month and scores 2.3 out of 4 on features, ease of use and platforms. Vyapar starts at $7.50 a month when paid by the year and scores 2.3.
They score the same, and Vyapar starts $0.31 a month lower. Of the other accounting and invoicing tools on the chart, 4 score higher than Refrens for less, and 4 score higher than Vyapar for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- Refrens also covers sales pipeline and quotes and estimates.
- Vyapar also covers reports.
At a glance
| Refrens | Vyapar | |
|---|---|---|
| Pricing | Free plan | Free trial |
| Starts at | ₹8,900 per year, excl. GST (₹742 a month effective) | $89.99 per year for Gold (Desktop + Mobile, 1 year) |
| Free plan | 15 documents free, then a paid plan is needed to keep creating new ones. | None |
| Free trial | None listed | 7-day free trial with all features unlocked |
| Web | ||
| macOS | ||
| Windows | ||
| iOS | ||
| Android | ||
| Made by | Refrens | Vyapar |
| Price read from | refrens.com | vyaparapp.in |
| Checked | Nov 12, 2026 | Nov 12, 2026 |
Worth knowing
Refrens
- Prices are in rupees and exclude GST; the page lists 3-month, 1-year and 3-year terms.
- The Free plan stops at 15 documents, and extras such as custom templates and digital signatures are charged on top.
- Built for Indian tax rules, with GSTR reports and e-way bills at its core.
- The pricing page FAQ says there is no downloadable app, while the footer links Android and iOS apps.
Vyapar
- Built for Indian GST; the site says nothing of use for other tax systems.
- The pricing page loads its prices with JavaScript and shows plans in dollars from one location; Indian rupee prices may differ.
- The US App Store lists in-app purchases such as Gold Mobile at $34 and Platinum Combo at $149, which differ from the web prices.
- Silver and Retail Pro plans exist, but their prices were not readable.
Key features
Refrens
- Invoices and quotations
- Create, customize and share invoices, quotations and purchase orders, with recurring invoices and payment reminders.
- GST compliance
- E-invoices, e-way bills, GSTR-1 and GSTR-2B reports with reconciliation, from the Plus plan.
- Accounting
- Automated bookkeeping, charts of accounts, bank reconciliation and financial statements, from the Pro plan.
- Inventory
- Stock tracking across locations, with batch and serial tracking and expiry reports on higher plans.
- AI bill capture
- OCR scanning and a WhatsApp and email assistant turn vendor bills into draft entries; 100 to 500 scans a year by plan.
- Leads and vendors
- Track sales leads across pipelines, and run vendor approval and onboarding workflows on Enterprise.
Vyapar
- GST invoices and reports
- Create GST and non-GST bills and invoices, and produce GST calculations and GSTR reports.
- E-way bill and e-invoice
- The Gold plan's feature list includes e-way bills and e-invoicing, plus TCS and TDS on invoices.
- Inventory
- Low-stock alerts and bulk item updates on higher plans, and godown stock transfers on Platinum.
- Mobile and desktop sync
- Install the mobile app and sync it with the desktop app to watch the business from anywhere.
- WhatsApp and marketing
- Share invoices over WhatsApp; Platinum adds bulk WhatsApp messages, marketing tools and loyalty points.
- Industry editions
- Separate pages and plans cover retail, pharmacy, grocery, restaurant, jewellery and apparel businesses.
Plans
Refrens
Free₹0
Create up to 15 documents, such as invoices and quotations, before a paid plan is needed.
Lite₹8,900
per year, excl. GST (crossed out ₹10,680)
Unlimited documents, inventory, recurring invoices, WhatsApp sharing and OCR scanning; 2 users.
Plus₹16,900
per year, excl. GST (crossed out ₹20,280)
Adds e-invoices, e-way bills, GSTR-1 and GSTR-2B reports and lead management; 3 users.
Pro₹30,900
per year, excl. GST (crossed out ₹37,080)
Adds automated bookkeeping, journals, bank reconciliation, balance sheet and batch tracking; 5 users.
Enterprise₹44,900
per year, excl. GST (crossed out ₹53,880)
Adds document and vendor approval workflows, RFQ and RFI links and vendor verification; 5 users.
Vyapar
Gold$89.99
per year, Desktop + Mobile, 1-year term
Shown against a crossed-out $169.99; the site says it works out to $7.50 a month.
Platinum$125.99
per year, Desktop + Mobile, 1-year term
Adds POS billing, godown stock transfer, loyalty points, bulk WhatsApp messages and an online store; crossed-out $269.99.
Ways to pay less
Refrens
- Annual discount
Save 16% on 1 year and 25% on 3 years
The Premium page marks its 1-year term as 16% cheaper and its 3-year term as 25% cheaper than the shorter terms.
Vyapar
No public discounts listed.
Common questions
Which is cheaper, Refrens or Vyapar?
As of Nov 12, 2026, Vyapar is cheaper to start with: $7.50 a month when paid by the year, against about $7.81 a month for Refrens. Refrens starts at ₹8,900 per year, excl. GST (₹742 a month effective), and Vyapar starts at $89.99 per year for Gold (Desktop + Mobile, 1 year).
Which has a free plan, Refrens or Vyapar?
As of Nov 12, 2026, only Refrens has a free plan. Vyapar does not, though it has a free trial.
Which platforms do Refrens and Vyapar run on?
As of Nov 12, 2026, only Refrens lists a web app and only Vyapar lists macOS and Windows apps. Both list iOS and Android apps. A platform missing from a listing is one its maker's pages did not mention.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.