The ProjectManager Insider’s Guide
Everything we know about ProjectManager in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
ProjectManager
The Insider’s Guide
Gantt-based project and portfolio management with resource planning
Every plan, grade, refund rule and rival among project management tools, read from ProjectManager’s own pages.
Made by ProjectManager.com, Inc. · checked Oct 6, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from ProjectManager’s own pages, its app-store listings and our grades. Every fact in it is on ProjectManager’s page too, where it is kept up to date. Checked Oct 6, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.2
GPA, above 3 of the 79 other project management tools we grade
ProjectManager is an online project and portfolio management tool built around Gantt charts, with list, sheet, board and calendar views of the same plan. The Business plan adds resource and workload planning, timesheets, budgets, portfolio dashboards and automation. It is paid-only after a 30-day trial, and the Team plan is limited to 10 users and 20 projects.
To get you started, here are 9 things to know about ProjectManager, taken from its own pages and our grades.
Importing an existing plan, Microsoft Project files included, saves rebuilding it by hand, and the five views stay in step.
- 1
Best for Gantt planning across a portfolio of projects
ProjectManager is for people who plan with Gantt charts, with dependencies, baselines and critical path and list, sheet, board and calendar views of the same plan.
- 2
Paid plans start at $15 a month for each person
As its pricing page puts it: $15 per user / month, billed annually.
- 3
You can try it first
30-day free trial, no credit card required
- 4
It runs on 3 platforms
Web, iOS and Android.
- 5
Five views of one plan
Every plan includes Gantt, list, sheet, board and calendar views of the same project, with data updating in real time across them.
- 6
Gantt charts with critical path
The Gantt chart supports dependencies, milestones, baselines and critical path, and existing plans can be imported, including Microsoft Project files.
- 7
Resource and workload planning
On Business, managers define working days, set labor rates and balance workloads, while team members log hours on tasks and submit timesheets.
- 8
A 2.2 GPA, above 3 of 79
That is against the other project management tools we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
To replace ProjectManager you would be making connections to other products, each kept working as those products change. That is not a weekend's work, with an AI app builder or without one.
ProjectManager at a glance
- Pricing
- Free trial, from $15 per user / month, billed annually
- Free plan
- No
- Free trial
- 30-day free trial, no credit card required
- Runs on
- Web, iOS, Android
- Made by
- ProjectManager.com, Inc., since 2008
- Category
- Project Management
- Our grade
- 2.2 GPA, fair
The report card
Best for Gantt planning across a portfolio of projects
ProjectManager is for people who plan with Gantt charts, with dependencies, baselines and critical path and list, sheet, board and calendar views of the same plan. Team is $15 a user a month and stops at 10 users and 20 projects, workload, timesheets and budgets need Business at $28, Slack and Jira sync cost $5 a user more, and when the 30-day trial ends your data is locked.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | D | Team is $15 a user a month billed annually, nearly twice this category's $8 middle, and it still caps you at 10 users and 20 projects. Resource planning, timesheets, budgets and automation need Business at $28, and Slack, Teams or Jira sync is another $5 a user on top. |
| Free plan and trial | C | No free plan. The trial is 30 days with no card asked for, but when it ends the account and everything you planned in it are locked until you buy an edition. |
| Features | B | Gantt charts with dependencies, milestones, baselines and critical path, the same plan as a list, sheet, board or calendar, Microsoft Project files imported, then workload planning, timesheets, budgets, portfolio dashboards, automation rules and AI insights on Business. The job's covered. |
| Ease of use | C | No store rating on record. Importing an existing plan, Microsoft Project files included, saves rebuilding it by hand, and the five views stay in step. But this is dependency-and-baseline planning: the first schedule takes real work. |
| Platforms and integrations | B | Web, iPhone and Android, with no desktop app, and API access from the Team plan. It connects to Teams, Slack, Jira, Azure DevOps, QuickBooks Online and Zapier, though four of those sit in a $5 per user Integration Bundle. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who ProjectManager is for
- Fits if you plan with Gantt charts, dependencies and critical path
- Works for balancing workloads and budgets across a portfolio, on Business at $28 a user
Who it is not for
- Skip it if you want a free plan, because after the 30-day trial your data is locked until you pay
- Pricey if you just want a shared Gantt chart, at $15 a user a month before any add-ons
- Tight if you're on Team and growing, since it stops at 10 users and 20 projects
- Watch out: Slack, Microsoft Teams, Jira and Azure DevOps sync are a $5 a user Integration Bundle on top
- Pricey if you need single sign-on, custom permissions or audit logs, which are Enterprise only and quoted on request
Good to know
Good for
- Teams that plan with Gantt charts, dependencies and critical path
- Managers balancing workloads and budgets across a portfolio
- Organizations moving plans over from Microsoft Project
- Field teams updating tasks and logging hours from a phone
Worth knowing
- There is no free plan; when the 30-day trial ends the account and its project data are locked until a paid edition is bought.
- Team is capped at 10 users and 20 projects; resource management, timesheets, budgeting and automation start on Business.
- Slack, Microsoft Teams and two-way Jira and Azure DevOps sync are sold as an Integration Bundle at $5 per user / month.
- SAML single sign-on, custom permissions and audit logs are limited to Enterprise, which is quoted on request.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$15
A month to start, for each person
ProjectManager is a paid product with a free trial, starting at $15 per user / month, billed annually.
Team
$15
per user / month, billed annually ($18 billed monthly)
Up to 10 users and 20 projects, with Gantt, list, sheet, board and calendar views, a project dashboard, 5GB of storage and API access.
Business
$28
per user / month, billed annually ($32 billed monthly)
No user limit and up to 100 projects. Adds resource and workload planning, timesheets, budgets, portfolio dashboards, AI Project Insights and automation.
Enterprise
Custom
Unlimited projects and storage, SAML single sign-on, custom permissions, audit logs, Power BI and Excel integrations, and priority support.
Trying it first
30-day free trial, no credit card required
Read from projectmanager.com on Oct 6, 2026.
Ways to pay less
Annual discount
Save up to 17% by paying annually
Team is $15 per user / month billed annually against $18 billed monthly, and Business is $28 against $32. The pricing FAQ puts the saving at up to 17%; the toggle on the same page says up to 16%.
Stated on projectmanager.com
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
3
Places it runs: Web, iOS and Android
Gantt-based project and portfolio management with resource planning. Here is what it does, as its own site describes it, and what it covers: AI features, tasks, kanban boards, Gantt & timelines, workflow automation, time tracking, reports.
Web, iPhone and Android, with no desktop app, and API access from the Team plan.
- Five views of one plan
- Every plan includes Gantt, list, sheet, board and calendar views of the same project, with data updating in real time across them.
- Gantt charts with critical path
- The Gantt chart supports dependencies, milestones, baselines and critical path, and existing plans can be imported, including Microsoft Project files.
- Resource and workload planning
- On Business, managers define working days, set labor rates and balance workloads, while team members log hours on tasks and submit timesheets.
- Portfolio dashboards and roadmap
- Business adds a portfolio dashboard that rolls up tasks, cost and workload across projects, and a roadmap view of the whole portfolio in Gantt format.
- Workflow automation
- Rules built from triggers and actions update status, assignee, priority or tags without code: 5 rules per workflow on Business and 20 on Enterprise.
- AI Project Insights
- Available from Business, it generates summaries of project progress and tips on risk, resourcing and task execution.
Where it runs
- Web
- iOS
- Android
What it works with
- Microsoft Teams
- Slack
- Jira
- Azure DevOps
- QuickBooks Online
- Power BI
- Acumatica
- Zapier
ProjectManager is made by ProjectManager.com, Inc., and has been around since 2008.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
3/79
Other project management tools it is graded above
ProjectManager's GPA of 2.2 is higher than 3 of the 79 other project management tools we grade, and level with 16.
It stands best on features (B, above 27 of 79) and worst on value for money (D, above 0).
Its paid plans start at $15 a month for each person, against a middle price of $8 for the category: 61 of the 74 others that charge start lower.
On features, ease of use and platforms it scores 2.7 out of 4. 26 tools score higher and cost less.
Each grade against the category
Every bar is all 80 project management tools we grade, cut by the letter each got. ProjectManager’s own letter is outlined.
- DValue for moneyAbove 0 of 79
- CFree plan and trialAbove 4 of 79
- BFeaturesAbove 27 of 79
- CEase of useAbove 2 of 79
- BPlatforms and integrationsAbove 6 of 79
Price against what you get
Each dot is one of 78 project management tools. Further left costs less; higher up scores better on features, ease of use and platforms. ProjectManager is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
To replace ProjectManager you would be making connections to other products, each kept working as those products change. That is not a weekend's work, with an AI app builder or without one.
That makes this kind of software worth paying for, not this one in particular: 60 of the 79 other project management tools grade higher. It costs $180 a year.
What you could make
- Tasks, Gantt & timelines, kanban boards, time tracking and reports: an app builder makes these well.
What you could not
- Connections to other products, each kept working as those products change.
- A real app for iOS and Android. Something home-made would be a web page.
- It is priced for each person, which means accounts and billing for a team.
- AI features, unless you pay a model provider for each request yourself.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. ProjectManager’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Microsoft Project, Smartsheet, monday.com, Wrike and TeamGantt
The 5 tools ProjectManager is most often weighed against, with where each one differs from it.
- 1.6GPA
Microsoft Project
Free trial · from $30.00/mo
Desktop project scheduling for Windows with Gantt charts.
- Only ProjectManager lists a web app.
- Only ProjectManager lists iOS and Android apps.
- Only Microsoft Project lists a Windows app.
- 3.0GPA
Smartsheet
Free trial · from $9/mo
Spreadsheet-style project and work management for teams.
- Only Smartsheet lists macOS and Windows apps.
- ProjectManager also covers time tracking and reports.
- Smartsheet also covers calendar.
- 2.8GPA
monday.com
Free plan · from $9/mo
Board-based work management with automations and dashboards.
- monday.com has a free plan. ProjectManager does not, though it has a free trial.
- Only monday.com lists macOS and Windows apps.
- ProjectManager also covers reports.
- 2.8GPA
Wrike
Free plan · from $10/mo
Work management with Gantt charts, request forms and proofing.
- Wrike has a free plan. ProjectManager does not, though it has a free trial.
- Only Wrike lists macOS and Windows apps.
- ProjectManager also covers reports.
- 2.2GPA
TeamGantt
Free plan · from $59/mo
Web-based Gantt chart scheduling priced by project, not seat.
- TeamGantt has a free plan. ProjectManager does not, though it has a free trial.
- ProjectManager also covers workflow automation and reports.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
13
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is ProjectManager free?
No, ProjectManager is a paid product, but you can try it first. 30-day free trial, no credit card required.
How much does ProjectManager cost?
ProjectManager lists 3 plans. Team: $15 per user / month, billed annually ($18 billed monthly).
What platforms does ProjectManager work on?
ProjectManager is available on Web, iOS and Android.
Does ProjectManager offer any discounts?
ProjectManager publicly lists the following: Save up to 17% by paying annually.
Does ProjectManager have a Windows app?
No Windows app was listed when its pages were read on Oct 6, 2026. ProjectManager is listed for Web, iOS and Android.
Does ProjectManager have a macOS app?
No macOS app was listed when its pages were read on Oct 6, 2026. ProjectManager is listed for Web, iOS and Android.
Is ProjectManager open source?
ProjectManager is not described as open source on its own site, as read on Oct 6, 2026.
What does ProjectManager integrate with?
ProjectManager's listing names Microsoft Teams, Slack, Jira, Azure DevOps, QuickBooks Online, Power BI, Acumatica and Zapier.
Who makes ProjectManager?
ProjectManager is made by ProjectManager.com, Inc. It dates from 2008.
What are the alternatives to ProjectManager?
The closest alternatives to ProjectManager in our directory are Microsoft Project, Smartsheet, monday.com, Wrike and TeamGantt.
How does ProjectManager compare with other project management tools?
ProjectManager's GPA of 2.2 is higher than 3 of the 79 other project management tools we grade, and level with 16.
Is ProjectManager good value for money?
ToolGPA grades ProjectManager D for value for money. Its paid plans start at $15 a month for each person, against a middle price of $8 for the category: 61 of the 74 others that charge start lower.
Could I make my own version of ProjectManager?
To replace ProjectManager you would be making connections to other products, each kept working as those products change.
Where this guide comes from
The prices, plans, platforms and features were read from ProjectManager’s own pages on Oct 6, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from ProjectManager's own pages on 6 October 2026. Also tested with a demo account on 2026-06-05.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by ProjectManager.com, Inc. Prices change, so check projectmanager.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- ProjectManager, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/projectmanager
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "ProjectManager: The Insider's Guide", checked Oct 6, 2026. https://toolgpa.com/tools/projectmanager
Know someone choosing between project management tools?
Send them this guide: toolgpa.com/tools/projectmanager/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded project management tools after ProjectManager, each with an Insider's Guide of its own.
- Project Management Insider's GuideEvery one of the 80 project management tools we grade, compared
- GitHub Issues Insider's GuideIssue tracking and project planning built into GitHub3.4 GPA
- Freedcamp Insider's GuideProject management suite with a free plan for unlimited users3.2 GPA
- Huly Insider's GuideOpen-source project management with chat, docs and video calls3.2 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what ProjectManager’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. ProjectManager is a trademark of its owner, and this guide is not made, paid for or approved by ProjectManager.com, Inc. Prices and plans change: check projectmanager.com before you buy.