The RoboTask Insider’s Guide
Everything we know about RoboTask in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
RoboTask
The Insider’s Guide
Task automation for Windows built from ready-made actions
Every plan, grade, refund rule and rival among automation tools, read from RoboTask’s own pages.
Made by Neowise Software · checked Oct 6, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from RoboTask’s own pages, its app-store listings and our grades. Every fact in it is on RoboTask’s page too, where it is kept up to date. Checked Oct 6, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.4
GPA, above 15 of the 40 other automation tools we grade
RoboTask is a task automation program for Windows. Tasks are assembled in a visual editor from more than 300 ready-made actions covering files, FTP, email, web requests, databases, windows and keyboard and mouse input, and they start on a schedule or in response to events such as a hotkey, a changed folder or a user logging on. It can run as a Windows service and is sold as a perpetual license that includes a year of updates.
To get you started, here are 9 things to know about RoboTask, taken from its own pages and our grades.
- 1
Best for replacing batch files and scheduled jobs on Windows
RoboTask builds Windows tasks from more than 300 ready-made actions, set off on a schedule, a hotkey or a changed folder, and can run as a Windows service with nobody logged on.
- 2
What it costs
Paid plans start at $149 one-time for a Personal license, with 1 year of updates.
- 3
There is a free plan
Free License for personal, non-commercial use: the standard action set, all triggers and the task debugger, limited to 5 tasks of up to 50 steps each.
- 4
It runs on Windows
Windows.
- 5
Visual task editor
A task is built by picking and combining actions in a visual editor, with conditions, loops, custom variables and expressions. No batch files or scripts are needed.
- 6
Schedules and event triggers
Tasks run on a schedule or when something happens: a hotkey, a file or folder change, a window or process event, a device being plugged in, a logon, or CPU and RAM usage.
- 7
Macro recorder
Keyboard and mouse actions can be recorded and replayed, and tasks can send keystrokes, move the pointer and click in any application.
- 8
A 2.4 GPA, above 15 of 40
That is against the other automation tools we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
To replace RoboTask you would be making connections to other products, each kept working as those products change. That is not a weekend's work, with an AI app builder or without one.
RoboTask at a glance
- Pricing
- Free plan, from $149 one-time for a Personal license, with 1 year of updates
- Free plan
- Yes
- Free trial
- 30-day free trial with all features fully functional, no registration required
- Runs on
- Windows
- Made by
- Neowise Software
- Category
- Automation
- Our grade
- 2.4 GPA, fair
The report card
Best for replacing batch files and scheduled jobs on Windows
RoboTask builds Windows tasks from more than 300 ready-made actions, set off on a schedule, a hotkey or a changed folder, and can run as a Windows service with nobody logged on. You pay $149 once. It's Windows only, the Database, CSV and remote features need the $249 Business license, and updates stop after a year unless you pay $59 to renew.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | A | $149 once for a Personal license, where subscriptions here run from about $19 a month, so it costs about eight months of one and the installed version keeps working. Updates are included for a year and renewal is optional at $59. The Database, CSV and remote features need the $249 Business license. |
| Free plan and trial | C | The Free Licence is personal and non-commercial only, and it stops at 5 tasks of 50 steps each, though it does include every trigger and the debugger. There's also a 30-day trial with everything working and no registration asked for. |
| Features | B | More than 300 ready-made actions covering files, FTP, SFTP, email, REST calls, web forms, databases and keyboard and mouse input, with conditions, loops, variables, a macro recorder and Python, JavaScript or PowerShell inside a task. It also runs as a Windows service with nobody logged on. |
| Ease of use | C | No store rating on record. There's no scripting language to learn, which is the pitch, but building a task still means picking your way through 300-odd actions and adding conditions, loops and variables. The 30-day trial at least needs no registration. |
| Platforms and integrations | D | Windows only, from Windows 7 to 11 and Server 2008 to 2022, with no Mac, Linux, web or phone version. Instances on different machines can launch each other's tasks, but remote network and REST connections need the Business licence. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who RoboTask is for
- Fits if you're on Windows and tired of Task Scheduler jobs and batch files
- Works for servers that need file transfers, backups or email jobs run with nobody logged on
Who it is not for
- Skip it if you're on a Mac or Linux, because it only runs on Windows
- Pricey if you need the Database or CSV plugins or remote connections, which come with the $249 Business license
- Tight if you're staying free, with 5 tasks of 50 steps and personal, non-commercial use only
- Watch out: updates stop after a year unless you renew at $59 for Personal or $99 for Business
- Not for you if you want to build tasks in a browser or on a phone, as there's no web or phone version
Good to know
Good for
- Windows users replacing Task Scheduler jobs and batch files
- Unattended file transfers, backups and email jobs on a server
- Buyers who want a perpetual license instead of a subscription
Worth knowing
- Windows only: the system requirements list Windows 7 to 11 and Windows Server 2008 to 2022.
- The Free License is for personal, non-commercial use and stops at 5 tasks of 50 steps each.
- The Personal License leaves out the Database, CSV Data, WebSockets and Console App plugins, and remote connections need a Business License.
- Updates are included for one year. Renewing costs $59 a year for Personal and $99 for Business; the installed version keeps working without it.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$149 one-time
To start. There is a free plan too
RoboTask has a free plan. Paid plans start at $149 one-time for a Personal license, with 1 year of updates.
Free License
$0
Personal, non-commercial use only. Standard action set, all triggers and the task debugger, with at most 5 tasks and 50 steps per task.
Personal License
$149
one-time, with 1 year of updates
Unlimited tasks and steps plus Windows service mode. Leaves out the Database, CSV Data, WebSockets and Console App plugins; network and REST API are local only.
Business License
$249
one-time per license, with 1 year of updates
No functional limits: every plugin, remote network and REST API connections, and priority support. Volume pricing starts at 2 licenses.
The free plan
Free License for personal, non-commercial use: the standard action set, all triggers and the task debugger, limited to 5 tasks of up to 50 steps each.
Trying it first
30-day free trial with all features fully functional, no registration required
Read from neowise.com on Oct 6, 2026.
Ways to pay less
Lifetime license
Perpetual license with a one-time payment
Every license is perpetual and never expires. A purchase includes one year of updates and priority support, and a Personal license upgrades to Business for the $100 difference.
Stated on neowise.comOther savings
Volume discounts on Business licenses
The per-license price falls to $207.50 for 2 to 4 licenses, $166.00 for 5 to 9 and $124.50 for 10 to 49. Orders of 50 or more are quoted.
Stated on neowise.comOther savings
Multi-year update renewals at a discount
Renewing updates for 2 years saves 5% and for 3 years saves 10%: $113 and $160 for Personal, $189 and $268 for Business.
Stated on neowise.com
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
1
Place it runs: Windows
Task automation for Windows built from ready-made actions. Here is what it does, as its own site describes it, and what it covers: one-time purchase, public API, workflow automation, no-code.
It also runs as a Windows service with nobody logged on.
- Visual task editor
- A task is built by picking and combining actions in a visual editor, with conditions, loops, custom variables and expressions. No batch files or scripts are needed.
- Schedules and event triggers
- Tasks run on a schedule or when something happens: a hotkey, a file or folder change, a window or process event, a device being plugged in, a logon, or CPU and RAM usage.
- Macro recorder
- Keyboard and mouse actions can be recorded and replayed, and tasks can send keystrokes, move the pointer and click in any application.
- Files, FTP, email and web actions
- Actions copy and sync files, transfer over FTP, SFTP and FTPS, send and receive email with attachments, call REST APIs, scrape pages and fill web forms.
- Python, JavaScript and PowerShell
- Scripts in Python, JavaScript or PowerShell run inside a task alongside the visual actions, with no extra services to install.
- Windows service and networking
- RoboTask runs as a regular application or as a Windows service that works with nobody logged on. Instances on different machines can launch each other's tasks over a LAN or the Internet.
Where it runs
- Windows
What it works with
- Microsoft Excel
- PowerShell
- Python
RoboTask is made by Neowise Software.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
15/40
Other automation tools it is graded above
RoboTask's GPA of 2.4 is higher than 15 of the 40 other automation tools we grade, and level with 8.
It stands best on value for money (A, above 27 of 40) and worst on platforms and integrations (D, above 0).
Each grade against the category
Every bar is all 41 automation tools we grade, cut by the letter each got. RoboTask’s own letter is outlined.
- AValue for moneyAbove 27 of 40
- CFree plan and trialAbove 2 of 40
- BFeaturesAbove 17 of 40
- CEase of useAbove 3 of 40
- DPlatforms and integrationsAbove 0 of 40
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
To replace RoboTask you would be making connections to other products, each kept working as those products change. That is not a weekend's work, with an AI app builder or without one.
It costs $149, paid once.
What you could not
- Connections to other products, each kept working as those products change.
- A builder that other people can use without writing code.
- A real app for Windows. Something home-made would be a web page.
- It is priced for each person, which means accounts and billing for a team.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. RoboTask’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Macro Recorder, Microsoft Power Automate, AutoHotkey, Ui.Vision and UiPath
The 5 tools RoboTask is most often weighed against, with where each one differs from it.
- 2.6GPA
Macro Recorder
Free plan · from $99.95 one-time
Records mouse and keyboard actions for replay on Windows and Mac.
- Only Macro Recorder lists a macOS app.
- 2.8GPA
Microsoft Power Automate
Free plan · from $15/mo
Cloud workflows and desktop RPA in the Microsoft Power Platform.
- Only Microsoft Power Automate lists a web app.
- RoboTask can be bought with a one-time purchase.
- RoboTask also covers no-code.
- 2.6GPA
AutoHotkey
Free
Free, open-source scripting language for Windows automation.
- RoboTask can be bought with a one-time purchase.
- AutoHotkey is open source, according to its own site.
- RoboTask also covers no-code.
- 3.0GPA
Ui.Vision
Free plan · from €11.90/mo
Open-source browser and desktop automation with computer vision.
- Only Ui.Vision lists macOS and Linux apps.
- Only Ui.Vision lists a browser extension.
- RoboTask can be bought with a one-time purchase.
- 2.6GPA
UiPath
Free plan · from $25/mo
Enterprise platform for RPA, AI agents and process orchestration.
- Only UiPath lists a web app.
- Only UiPath lists macOS and Linux apps.
- RoboTask can be bought with a one-time purchase.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
14
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is RoboTask free?
RoboTask has a free plan. Free License for personal, non-commercial use: the standard action set, all triggers and the task debugger, limited to 5 tasks of up to 50 steps each.
How much does RoboTask cost?
RoboTask lists 3 plans. Free License: $0.
What platforms does RoboTask work on?
RoboTask is available on Windows.
Does RoboTask offer any discounts?
RoboTask publicly lists the following: Perpetual license with a one-time payment; Volume discounts on Business licenses; Multi-year update renewals at a discount.
Does RoboTask have an Android app?
No Android app was listed when its pages were read on Oct 6, 2026. RoboTask is listed for Windows.
Does RoboTask have an iPhone app?
No iPhone app was listed when its pages were read on Oct 6, 2026. RoboTask is listed for Windows.
Is RoboTask open source?
RoboTask is not described as open source on its own site, as read on Oct 6, 2026.
Does RoboTask have an API?
Yes. RoboTask offers a public API, according to its own site.
What does RoboTask integrate with?
RoboTask's listing names Microsoft Excel, PowerShell and Python. A listing names up to eight integrations, so it may connect to more.
Does RoboTask have a free trial?
Yes. 30-day free trial with all features fully functional, no registration required.
Who makes RoboTask?
RoboTask is made by Neowise Software.
What are the alternatives to RoboTask?
The closest alternatives to RoboTask in our directory are Macro Recorder, Microsoft Power Automate, AutoHotkey, Ui.Vision and UiPath.
How does RoboTask compare with other automation tools?
RoboTask's GPA of 2.4 is higher than 15 of the 40 other automation tools we grade, and level with 8.
Could I make my own version of RoboTask?
To replace RoboTask you would be making connections to other products, each kept working as those products change.
Where this guide comes from
The prices, plans, platforms and features were read from RoboTask’s own pages on Oct 6, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from Neowise's own pages on 6 October 2026. Also tested with a demo account on 2026-07-03.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Neowise Software. Prices change, so check neowise.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- RoboTask, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/robotask
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "RoboTask: The Insider's Guide", checked Oct 6, 2026. https://toolgpa.com/tools/robotask
Know someone choosing between automation tools?
Send them this guide: toolgpa.com/tools/robotask/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded automation tools after RoboTask, each with an Insider's Guide of its own.
- Automation Insider's GuideEvery one of the 41 automation tools we grade, compared
- IFTTT Insider's GuideSimple trigger-and-action automations for apps and smart devices3.0 GPA
- Node-RED Insider's GuideOpen-source, flow-based programming tool for event-driven apps3.0 GPA
- Ui.Vision Insider's GuideOpen-source browser and desktop automation with computer vision3.0 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what RoboTask’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. RoboTask is a trademark of its owner, and this guide is not made, paid for or approved by Neowise Software. Prices and plans change: check neowise.com before you buy.