The Rotaready Evo Insider’s Guide
Everything we know about Rotaready Evo in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Rotaready Evo
The Insider’s Guide
Rota, HR and time tracking software for hospitality teams
Every plan, grade, refund rule and rival among shift scheduling apps, read from Rotaready Evo’s own pages.
Made by The Access Group · checked Nov 12, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Rotaready Evo’s own pages, its app-store listings and our grades. Every fact in it is on Rotaready Evo’s page too, where it is kept up to date. Checked Nov 12, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
1.8
GPA, above 1 of the 23 other shift scheduling apps we grade
Rotaready Evo is the current version of Rotaready, a rota and workforce management product that The Access Group sells to hospitality businesses. It covers rota scheduling with forecasting, time and attendance, HR records, messaging and shift-feedback sentiment tools. Pricing is by quote through a calculator.
To get you started, here are 7 things to know about Rotaready Evo, taken from its own pages and our grades.
Its prices are quote-only, it is now sold as Rotaready Evo by The Access Group, and the pages do not cover other industries.
- 1
Best for rota planning for hospitality
Rotaready plans rotas, forecasts demand and handles time, HR records and wellbeing insights for hospitality teams.
- 2
It runs on 3 platforms
Web, iOS and Android.
- 3
Rota scheduling
A drag-and-drop rota editor with live labor cost calculations, working-time rules, shift swaps, approvals and a rota assistant that suggests who to put on each open shift.
- 4
Forecasting and budgeting
Sales forecasts draw on weather, reservations and notable events; the Pro + Forecasting and Premium plans carry the forecasting feature set.
- 5
Time and attendance
Clock in by GPS, PIN or photo, match attendance to shifts, flag issues automatically and export timesheets to payroll.
- 6
A 1.8 GPA, above 1 of 23
That is against the other shift scheduling apps we grade, on value, the free plan, features, ease of use and platforms.
- 7
Keep it
The plain part of Rotaready Evo you could make: time off and employee records. What surrounds it you could not. The 6 things listed below take a company, not a weekend.
Rotaready Evo at a glance
- Pricing
- Paid
- Free plan
- No
- Free trial
- None stated
- Runs on
- Web, iOS, Android
- Made by
- The Access Group
- Category
- Shift Scheduling
- Our grade
- 1.8 GPA, weak
The report card
Best for rota planning for hospitality
Rotaready plans rotas, forecasts demand and handles time, HR records and wellbeing insights for hospitality teams. Its prices are quote-only, it is now sold as Rotaready Evo by The Access Group, and the pages do not cover other industries.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | No price is shown. The pricing page offers a calculator and quote buttons for three tiers, so nothing sits against the $5.65 middle. |
| Free plan and trial | F | No free plan and no trial on record, so you pay before you use it. |
| Features | C | Rotas, forecasting and budgeting, time and attendance, HR records, wellbeing insights and an API. A managed payroll bureau is an extra-cost option, and the pages speak only to hospitality. |
| Ease of use | C | No store rating on record. Rotas, staff and forecasts have to be set up first. |
| Platforms and integrations | B | Web plus iOS and Android apps, with an API listed. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Rotaready Evo is for
- Fits if you run a restaurant, bar or hotel and want rotas tied to forecasts and budgets
- Works for a hospitality group that is happy to get a quote
Who it is not for
- Skip it if you want a posted price, as the pages show a calculator and quote buttons only
- Not for you if you are outside hospitality, as the product page does not address other industries
- Watch out: the managed payroll bureau costs extra
- Watch out: it is now presented as Rotaready Evo on The Access Group's site
Good to know
Good for
- Pubs, restaurants and hotel groups, especially in the UK
- Hospitality managers who want wage cost and forecast shown live while building a rota
- Groups that want HR records, time tracking and rotas in one system
Worth knowing
- Prices are not shown: the pricing page offers a calculator and Get a quote buttons for Pro, Pro + Forecasting and Premium.
- It is built for hospitality; the product page does not address other industries.
- A fully managed payroll bureau is listed as an extra-cost option.
- Rotaready is now presented as Rotaready Evo, a brand of The Access Group, and its pages sit on the Access Group site.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
Rotaready Evo's current pricing could not be confirmed from its own site.
No free plan and no trial on record, so you pay before you use it.
We could not confirm Rotaready Evo’s current prices from its own site, so this guide lists no plans. theaccessgroup.com has them.
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
3
Places it runs: Web, iOS and Android
Rota, HR and time tracking software for hospitality teams. Here is what it does, as its own site describes it, and what it covers: public API, AI features, shift scheduling, time clock, employee records, time off.
Rotas, forecasting and budgeting, time and attendance, HR records, wellbeing insights and an API.
- Rota scheduling
- A drag-and-drop rota editor with live labor cost calculations, working-time rules, shift swaps, approvals and a rota assistant that suggests who to put on each open shift.
- Forecasting and budgeting
- Sales forecasts draw on weather, reservations and notable events; the Pro + Forecasting and Premium plans carry the forecasting feature set.
- Time and attendance
- Clock in by GPS, PIN or photo, match attendance to shifts, flag issues automatically and export timesheets to payroll.
- HR records
- Employee records, holiday allowances, absence, unlimited document storage and legal e-signatures, with onboarding through the app.
- Wellbeing insights
- Employees give feedback at the end of each shift, and managers see sentiment by location, manager and shift.
- Integrations and API
- Integrations with EPOS, reservations, payroll, applicant tracking and property management systems, plus an open API, webhooks and SSO.
Where it runs
- Web
- iOS
- Android
What it works with
Its own pages name no integrations.
Rotaready Evo is made by The Access Group.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
1/23
Other shift scheduling apps it is graded above
Rotaready Evo's GPA of 1.8 is higher than 1 of the 23 other shift scheduling apps we grade, and level with 3.
It stands best on platforms and integrations (B, above 2 of 23) and worst on free plan and trial (F, above 0).
Each grade against the category
Every bar is all 24 shift scheduling apps we grade, cut by the letter each got. Rotaready Evo’s own letter is outlined.
- CValue for moneyAbove 2 of 23
- FFree plan and trialAbove 0 of 23
- CFeaturesAbove 0 of 23
- CEase of useAbove 0 of 23
- BPlatforms and integrationsAbove 2 of 23
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
The plain part of Rotaready Evo you could make: time off and employee records. What surrounds it you could not. The 6 things listed below take a company, not a weekend.
That makes this kind of software worth paying for, not this one in particular: 19 of the 23 other shift scheduling apps grade higher.
What you could make
- Time off and employee records: an app builder makes these well.
What you could not
- A rota the whole staff sees on their phones, with swaps and alerts.
- Clocking in from a phone, checked against where and when.
- A real app for iOS and Android. Something home-made would be a web page.
- An API that other software can build on.
- AI features, unless you pay a model provider for each request yourself.
- What a company asks for before it lets staff use something: single sign-on.
What this rests on. Rotaready Evo’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Planday, Deputy, 7shifts, RotaCloud and Shiftbase
The 5 tools Rotaready Evo is most often weighed against, with where each one differs from it.
- 2.6GPA
Planday
Free trial · from $2.99/mo
Rota planning, punch clock and payroll reports for shift-based teams.
- Planday also covers auto-scheduling and team chat.
- 2.6GPA
Deputy
Free trial · from $5/mo
Shift scheduling, time clock and labor-law tools for hourly teams.
- Rotaready Evo also covers employee records.
- Deputy also covers auto-scheduling and payroll.
- 3.0GPA
7shifts
Free plan · from $39.99/mo
Restaurant scheduling, time clock, tips and payroll, per location.
- 7shifts has a free plan. Rotaready Evo does not.
- Rotaready Evo also covers employee records.
- 7shifts also covers team chat, payroll and applicant tracking.
- 2.4GPA
RotaCloud
Free trial · from £10/mo
UK rota planning with leave tracking and an add-on clocking-in app.
- RotaCloud also covers reports.
- 2.6GPA
Shiftbase
Free plan · from €27/mo
Dutch shift scheduling, time clock and absence app, free to 15 staff.
- Shiftbase has a free plan. Rotaready Evo does not.
- Shiftbase also covers reports.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
10
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Rotaready Evo free?
No. Rotaready Evo is a paid product.
What platforms does Rotaready Evo work on?
Rotaready Evo is available on Web, iOS and Android.
Does Rotaready Evo have a Windows app?
No Windows app was listed when its pages were read on Nov 12, 2026. Rotaready Evo is listed for Web, iOS and Android.
Does Rotaready Evo have a macOS app?
No macOS app was listed when its pages were read on Nov 12, 2026. Rotaready Evo is listed for Web, iOS and Android.
Is Rotaready Evo open source?
Rotaready Evo is not described as open source on its own site, as read on Nov 12, 2026.
Does Rotaready Evo have an API?
Yes. Rotaready Evo offers a public API, according to its own site.
Who makes Rotaready Evo?
Rotaready Evo is made by The Access Group.
What are the alternatives to Rotaready Evo?
The closest alternatives to Rotaready Evo in our directory are Planday, Deputy, 7shifts, RotaCloud and Shiftbase.
How does Rotaready Evo compare with other shift scheduling apps?
Rotaready Evo's GPA of 1.8 is higher than 1 of the 23 other shift scheduling apps we grade, and level with 3.
Could I make my own version of Rotaready Evo?
The plain part of Rotaready Evo you could make: time off and employee records.
Where this guide comes from
The prices, plans, platforms and features were read from Rotaready Evo’s own pages on Nov 12, 2026, and the grades were given on Nov 12, 2026. Graded from this listing, whose facts were read from Rotaready's own pages on 12 November 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by The Access Group. Prices change, so check theaccessgroup.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
5,038
Tools graded, in 95 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
5,038
tools graded
95
categories
739
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Rotaready Evo, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/rotaready
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Rotaready Evo: The Insider's Guide", checked Nov 12, 2026. https://toolgpa.com/tools/rotaready
Know someone choosing between shift scheduling apps?
Send them this guide: toolgpa.com/tools/rotaready/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded shift scheduling apps after Rotaready Evo, each with an Insider's Guide of its own.
- Shift Scheduling Insider's GuideEvery one of the 24 shift scheduling apps we grade, compared
- Connecteam Insider's GuideEmployee app for shifts, time clock, chat and HR, free up to 10 users3.2 GPA
- Homebase Insider's GuideSmall-business scheduling, time clock and payroll, priced per location3.2 GPA
- 7shifts Insider's GuideRestaurant scheduling, time clock, tips and payroll, per location3.0 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Rotaready Evo’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Rotaready Evo is a trademark of its owner, and this guide is not made, paid for or approved by The Access Group. Prices and plans change: check theaccessgroup.com before you buy.