The Tap Forms Pro Insider’s Guide
Everything we know about Tap Forms Pro in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Tap Forms Pro
The Insider’s Guide
Personal database app for Mac, iPhone, iPad and Apple Watch
Every plan, grade, refund rule and rival among spreadsheet and database tools, read from Tap Forms Pro’s own pages.
Made by Tap Zapp Software Inc. · checked Oct 6, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Tap Forms Pro’s own pages, its app-store listings and our grades. Every fact in it is on Tap Forms Pro’s page too, where it is kept up to date. Checked Oct 6, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.4
GPA, above 3 of the 21 other spreadsheet and database tools we grade
Tap Forms Pro is a personal database app for Mac, iPhone, iPad and Apple Watch, used to track things like customers, inventory, collections and projects. Forms are designed with built-in tools or imported from a template library, and data is stored locally on each device with optional sync through iCloud, Dropbox, WebDAV or nearby devices. It is the subscription-based successor to Tap Forms 5.
To get you started, here are 9 things to know about Tap Forms Pro, taken from its own pages and our grades.
No rating on record, and the work is designing the thing itself: forms, fields and layouts before you can type a record in.
- 1
Best for a personal database kept on your own Apple devices
Tap Forms Pro is a personal database for Mac, iPhone and iPad that keeps your customers, inventory or record collection on your own devices.
- 2
Paid plans start at $1.08 a month when paid by the year
As its pricing page puts it: $1.99 per month, or $12.99 per year (iOS only, Individual License).
- 3
You can try it first
14-day free trial with the yearly subscription option
- 4
It runs on 2 platforms
macOS and iOS.
- 5
Custom forms and layouts
Forms are built with the app's design tools or imported from a template library, and custom layouts for Mac, iPhone and iPad are arranged by drag and drop.
- 6
Local storage with optional sync
Data is stored locally on each device. Documents sync between devices and with other people through iCloud, including different Apple IDs, Dropbox, WebDAV or nearby devices.
- 7
Report generator
Reports and PDFs are customized and printed from report layouts designed in Tap Forms Pro for Mac.
- 8
A 2.4 GPA, above 3 of 21
That is against the other spreadsheet and database tools we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
The plain part of Tap Forms Pro you could make: templates and reports. What surrounds it you could not. The 5 things listed below take a company, not a weekend.
Tap Forms Pro at a glance
- Pricing
- Free trial, from $1.99 per month, or $12.99 per year (iOS only, Individual License)
- Free plan
- No
- Free trial
- 14-day free trial with the yearly subscription option
- Runs on
- macOS, iOS
- Made by
- Tap Zapp Software Inc., since 2008
- Category
- Spreadsheets & Databases
- Our grade
- 2.4 GPA, fair
The report card
Best for a personal database kept on your own Apple devices
Tap Forms Pro is a personal database for Mac, iPhone and iPad that keeps your customers, inventory or record collection on your own devices. It starts at $12.99 a year on iPhone and iPad. But it's subscription only, the 14-day trial comes only with the yearly plan, the Mac app is licensed apart, the AI needs your own API key, and it's Apple or nothing.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | A | The iPhone, iPad and Apple Watch apps are $12.99 a year, about $1.08 a month, against a $5.40 lowest quarter and a $9.99 middle in this category. Mac and iOS together is $49.99 a year, which is $4.17 a month. The Mac app alone is $44.99, so the combined licence is the one to look at. |
| Free plan and trial | D | No free plan. There's a 14-day free trial, but it only comes when you pick the yearly subscription, so the year's charge follows unless you cancel, and payment details are on file from the start. There's no lifetime option at this time either. |
| Features | B | It covers the whole personal-database job: forms you design or import from a template library, drag-and-drop layouts for Mac, iPhone and iPad, saved searches, coloured tags, cascading pick lists, reports and PDFs from the Mac app, a JavaScript script editor with breakpoints, Shortcuts and AppleScript. |
| Ease of use | C | No rating on record, and the work is designing the thing itself: forms, fields and layouts before you can type a record in. Templates and an AI form generator give you a start, though the AI needs your own ChatGPT or DeepSeek API key, and local storage means no server to set up. |
| Platforms and integrations | C | One family of devices: Mac, iPhone, iPad and Apple Watch, and no Windows, Android or web version is listed. Sync runs through iCloud, Dropbox, WebDAV or nearby devices, and it works with Shortcuts and AppleScript. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Tap Forms Pro is for
- Fits if you want a personal database on your Mac, iPhone and iPad
- Works for people who'd rather keep records on their own devices than on a vendor's servers
Who it is not for
- Skip it if you use Windows or Android, as only Apple platforms are listed
- Not for you if you want to pay once, because it's subscription only with no lifetime option
- Pricey if you only want the Mac app, at $44.99 a year against $12.99 for iOS
- Watch out: the 14-day trial only comes with the yearly plan, so payment details are on file from the start
- Watch out: the AI form generator only works with your own ChatGPT or DeepSeek API key
Good to know
Good for
- Mac, iPhone and iPad users who want a personal database
- Keeping records on your own devices rather than on a vendor's servers
- Former Bento users: Bento data can be imported on the Mac
Worth knowing
- Tap Forms Pro is sold by subscription only; the vendor says there is no lifetime option at this time.
- The vendor lists only Apple platforms: Mac, iPhone, iPad and Apple Watch.
- The Mac and iOS apps are licensed separately unless you choose the combined iOS and macOS subscription.
- The AI form generator works only with your own ChatGPT or DeepSeek API key.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$1.08
A month to start, paid by the year
Tap Forms Pro is a paid product with a free trial, starting at $1.99 per month, or $12.99 per year (iOS only, Individual License).
There's no lifetime option at this time either.
iOS, Individual License
$12.99
per year, or $1.99 per month
Tap Forms Pro for iPhone, iPad and Apple Watch for one person.
iOS, Family License
$14.99
per year, or $2.99 per month
The iPhone, iPad and Apple Watch apps on the devices of all Family Sharing members.
macOS, Individual License
$44.99
per year, or $4.99 per month
Tap Forms Pro for Mac for one person, without the iOS apps.
macOS, Family License
$49.99
per year, or $5.99 per month
The Mac app on the devices of all Family Sharing members, without the iOS apps.
iOS and macOS, Individual License
$49.99
per year, or $5.99 per month
The Mac, iPhone, iPad and Apple Watch apps for one person under a single subscription.
iOS and macOS, Family License
$59.99
per year, or $8.99 per month
The Mac, iPhone, iPad and Apple Watch apps on the devices of all Family Sharing members.
Trying it first
14-day free trial with the yearly subscription option
Read from tapforms.com on Oct 6, 2026.
Ways to pay less
Annual discount
Yearly subscriptions cost less than monthly
The Individual License is $12.99 a year against $1.99 a month on iOS, $44.99 against $4.99 on macOS, and $49.99 against $5.99 for both, a saving of about 25% to 46%.
Stated on tapforms.comOther savings
Upgrade offers for Tap Forms 5 owners
People who bought Tap Forms 5 within 6 months of installing Tap Forms Pro are offered 6 months free; earlier App Store buyers are offered a discount on their first year.
Stated on tapforms.com
What the app costs elsewhere
Each country’s App Store price for “macOS + iOS Yearly”, against $49.99 in the United States, in dollars at the day’s rate. The four cheapest and the four dearest of 11.
| Country | Price there | In dollars | Against the US |
|---|---|---|---|
| Indonesia | Rp 799ribu | $44.69 | 11% less |
| Turkey | ₺2.299,99 | $46.77 | 6% less |
| Philippines | ₱ 2,990.00 | $47.60 | about the same |
| Canada | $69.99 | $49.20 | about the same |
| Australia | $79.99 | $55.84 | 12% more |
| South Africa | R119.99 | $7.26 | 21% more |
| United Kingdom | £49.99 | $66.09 | 32% more |
| Germany | 59,99 € | $67.22 | 34% more |
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
2
Places it runs: macOS and iOS
Personal database app for Mac, iPhone, iPad and Apple Watch. Here is what it does, as its own site describes it, and what it covers: works offline, local-first, databases, templates, reports.
One family of devices: Mac, iPhone, iPad and Apple Watch, and no Windows, Android or web version is listed.
- Custom forms and layouts
- Forms are built with the app's design tools or imported from a template library, and custom layouts for Mac, iPhone and iPad are arranged by drag and drop.
- Local storage with optional sync
- Data is stored locally on each device. Documents sync between devices and with other people through iCloud, including different Apple IDs, Dropbox, WebDAV or nearby devices.
- Report generator
- Reports and PDFs are customized and printed from report layouts designed in Tap Forms Pro for Mac.
- Saved searches, tags and pick lists
- Records are organized with colored tags, saved searches that show their match counts, records pinned to the top, and cascading pick lists with several levels of values.
- Scripting and Shortcuts
- A JavaScript script editor with code snippets and breakpoints automates work across forms. Scripts can run AppleScript, and Shortcuts can run scripts and control the app.
- AI form generator
- Entering a form name and description generates the form and its fields as a starting point. The feature needs your own ChatGPT or DeepSeek API key.
Where it runs
- macOS
- iOS
What it works with
- iCloud
- Dropbox
- WebDAV
- Apple Shortcuts
- ChatGPT
- DeepSeek
Tap Forms Pro is made by Tap Zapp Software Inc., and has been around since 2008.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
3/21
Other spreadsheet and database tools it is graded above
Tap Forms Pro's GPA of 2.4 is higher than 3 of the 21 other spreadsheet and database tools we grade, and level with 4.
It stands best on value for money (A, above 17 of 21) and worst on free plan and trial (D, above 0).
Its paid plans start at $1.08 a month when paid by the year, against a middle price of $8 for the category: 0 of the 20 others that charge start lower.
On features, ease of use and platforms it scores 2.3 out of 4. Nothing scores higher for less, though at least one tool matches that score at a lower price.
Each grade against the category
Every bar is all 22 spreadsheet and database tools we grade, cut by the letter each got. Tap Forms Pro’s own letter is outlined.
- AValue for moneyAbove 17 of 21
- DFree plan and trialAbove 0 of 21
- BFeaturesAbove 6 of 21
- CEase of useAbove 0 of 21
- CPlatforms and integrationsAbove 1 of 21
Price against what you get
Each dot is one of 22 spreadsheet and database tools. Further left costs less; higher up scores better on features, ease of use and platforms. Tap Forms Pro is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
The plain part of Tap Forms Pro you could make: templates and reports. What surrounds it you could not. The 5 things listed below take a company, not a weekend.
That makes this kind of software worth paying for, not this one in particular: 14 of the 21 other spreadsheet and database tools grade higher. It costs $12.99 a year.
What you could make
- Templates and reports: an app builder makes these well.
What you could not
- Databases with views, filters and links between them.
- Apps for macOS and iOS that stay in step with each other.
- It plugs into other products, iCloud, Dropbox and WebDAV among them.
- Hooks into the device itself: an Apple Watch app.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. Tap Forms Pro’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Memento Database, Claris FileMaker, Airtable, Numbers and Ninox
The 5 tools Tap Forms Pro is most often weighed against, with where each one differs from it.
- 2.4GPA
Memento Database
Free plan · from $6/mo
No-code database app for phones and desktops with offline use.
- Memento Database has a free plan. Tap Forms Pro does not, though it has a free trial.
- Only Memento Database lists Android, Windows and Linux apps.
- Tap Forms Pro also covers templates and reports.
- 2.4GPA
Claris FileMaker
Free trial · from $17.50/mo
Low-code platform for custom database apps on desktop, iOS and web.
- Only Claris FileMaker lists a web app.
- Only Claris FileMaker lists a Windows app.
- Claris FileMaker is self-hostable, according to its own site.
- 3.0GPA
Airtable
Free plan · from $20/mo
Relational database platform for building team workflows and apps.
- Airtable has a free plan. Tap Forms Pro does not, though it has a free trial.
- Only Airtable lists a web app.
- Only Airtable lists Windows and Android apps.
- 3.2GPA
Numbers
Free plan · from $12.99/mo
Apple's free spreadsheet app for Mac, iPad and iPhone.
- Numbers has a free plan. Tap Forms Pro does not, though it has a free trial.
- Only Numbers lists a web app.
- Tap Forms Pro also covers databases and reports.
- 2.2GPA
Ninox
Free plan · from $31/mo
AI-assisted low-code platform for custom business software.
- Ninox has a free plan. Tap Forms Pro does not, though it has a free trial.
- Only Tap Forms Pro lists macOS and iOS apps.
- Only Ninox lists a web app.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
14
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Tap Forms Pro free?
No, Tap Forms Pro is a paid product, but you can try it first. 14-day free trial with the yearly subscription option.
How much does Tap Forms Pro cost?
Tap Forms Pro lists 6 plans. iOS, Individual License: $12.99 per year, or $1.99 per month. iOS, Family License: $14.99 per year, or $2.99 per month. macOS, Individual License: $44.99 per year, or $4.99 per month. macOS, Family License: $49.99 per year, or $5.99 per month. iOS and macOS, Individual License: $49.99 per year, or $5.99 per month. iOS and macOS, Family License: $59.99 per year, or $8.99 per month.
What platforms does Tap Forms Pro work on?
Tap Forms Pro is available on macOS and iOS.
Does Tap Forms Pro offer any discounts?
Tap Forms Pro publicly lists the following: Yearly subscriptions cost less than monthly; Upgrade offers for Tap Forms 5 owners.
Does Tap Forms Pro have an Android app?
No Android app was listed when its pages were read on Oct 6, 2026. Tap Forms Pro is listed for macOS and iOS.
Does Tap Forms Pro have a Windows app?
No Windows app was listed when its pages were read on Oct 6, 2026. Tap Forms Pro is listed for macOS and iOS.
Is Tap Forms Pro open source?
Tap Forms Pro is not described as open source on its own site, as read on Oct 6, 2026.
Does Tap Forms Pro work offline?
Yes, according to its own site. What works without a connection differs by plan and platform, so check the vendor's page for the detail.
What does Tap Forms Pro integrate with?
Tap Forms Pro's listing names iCloud, Dropbox, WebDAV, Apple Shortcuts, ChatGPT and DeepSeek.
Who makes Tap Forms Pro?
Tap Forms Pro is made by Tap Zapp Software Inc. It dates from 2008.
What are the alternatives to Tap Forms Pro?
The closest alternatives to Tap Forms Pro in our directory are Memento Database, Claris FileMaker, Airtable, Numbers and Ninox.
How does Tap Forms Pro compare with other spreadsheet and database tools?
Tap Forms Pro's GPA of 2.4 is higher than 3 of the 21 other spreadsheet and database tools we grade, and level with 4.
Is Tap Forms Pro good value for money?
ToolGPA grades Tap Forms Pro A for value for money. Its paid plans start at $1.08 a month when paid by the year, against a middle price of $8 for the category: 0 of the 20 others that charge start lower.
Could I make my own version of Tap Forms Pro?
The plain part of Tap Forms Pro you could make: templates and reports.
Where this guide comes from
The prices, plans, platforms and features were read from Tap Forms Pro’s own pages on Oct 6, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from Tap Zapp Software's own pages on 6 October 2026. Also tested with a demo account on 2026-07-09.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Tap Zapp Software Inc. Prices change, so check tapforms.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Tap Forms Pro, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/tap-forms
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Tap Forms Pro: The Insider's Guide", checked Oct 6, 2026. https://toolgpa.com/tools/tap-forms
Know someone choosing between spreadsheet and database tools?
Send them this guide: toolgpa.com/tools/tap-forms/guide
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See our other guides
The best-graded spreadsheet and database tools after Tap Forms Pro, each with an Insider's Guide of its own.
- Spreadsheets & Databases Insider's GuideEvery one of the 22 spreadsheet and database tools we grade, compared
- Zoho Sheet Insider's GuideCollaborative online spreadsheet with a free version3.6 GPA
- Google Sheets Insider's GuideBrowser-based spreadsheet, free with a Google Account3.4 GPA
- Microsoft Excel Insider's GuideSpreadsheet app sold with Microsoft 365, free in the browser3.4 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Tap Forms Pro’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Tap Forms Pro is a trademark of its owner, and this guide is not made, paid for or approved by Tap Zapp Software Inc. Prices and plans change: check tapforms.com before you buy.