Memento Database vs Tap Forms Pro

Memento Database

• Collecting data in the field on a phone without a connection
• Cataloging collections, inventory and assets with barcode scanning
• Individuals and small teams that want a custom database without coding

Tap Forms Pro

• Mac, iPhone and iPad users who want a personal database
• Keeping records on your own devices rather than on a vendor's servers
• Former Bento users: Bento data can be imported on the Mac

Memento Database

• The Free plan is limited to 100 MB of cloud storage and 3 cloud libraries, with 1 automation rule, 1 script and 1 chart per library.
• Desktop apps need an internet connection to open cloud libraries; only the Android and iOS apps work offline.
• Google Sheets and Google Calendar sync, Google Docs export and encrypted libraries are listed as Android-specific features.
• Centralized user management, user groups and advanced access control require the Business plan.

Tap Forms Pro

• Tap Forms Pro is sold by subscription only; the vendor says there is no lifetime option at this time.
• The vendor lists only Apple platforms: Mac, iPhone, iPad and Apple Watch.
• The Mac and iOS apps are licensed separately unless you choose the combined iOS and macOS subscription.
• The AI form generator works only with your own ChatGPT or DeepSeek API key.

Memento Database

Custom libraries with linked entries

Each library is built from field types that include text, numbers, dates, files, barcodes, signatures and GPS locations. Link-to-entry fields create one-to-many and many-to-many relationships.

List, table, card, map and calendar views

Entries can be shown as a list, a spreadsheet-like table, cards, a map for location data or a calendar, then filtered, sorted, grouped and aggregated.

Offline mobile apps

The Android and iOS apps work fully offline with local or cloud libraries and sync once reconnected. They use the camera, barcode scanner and GPS for data entry.

Automation rules and JavaScript

No-code automation rules and JavaScript scripts add triggers, calculations and custom actions. The Free plan allows 1 rule and 1 script per library; paid plans are unlimited.

Web forms and published pages

Web forms collect entries from people who do not have the app. Data views can be published as web pages that are public, password-protected or restricted to specific users.

AI credits and charts

AI features draw on monthly credits: 200 on Free, 2,000 on Pro and 3,000 per user on Business, with no rollover. Charts are limited to 1 per library on the Free plan.

Tap Forms Pro

Custom forms and layouts

Forms are built with the app's design tools or imported from a template library, and custom layouts for Mac, iPhone and iPad are arranged by drag and drop.

Local storage with optional sync

Data is stored locally on each device. Documents sync between devices and with other people through iCloud, including different Apple IDs, Dropbox, WebDAV or nearby devices.

Report generator

Reports and PDFs are customized and printed from report layouts designed in Tap Forms Pro for Mac.

Saved searches, tags and pick lists

Records are organized with colored tags, saved searches that show their match counts, records pinned to the top, and cascading pick lists with several levels of values.

Scripting and Shortcuts

A JavaScript script editor with code snippets and breakpoints automates work across forms. Scripts can run AppleScript, and Shortcuts can run scripts and control the app.

AI form generator

Entering a form name and description generates the form and its fields as a starting point. The feature needs your own ChatGPT or DeepSeek API key.

Memento Database

• Free$0

  100 MB of cloud storage, 3 cloud libraries, unlimited entries, 200 AI credits a month and limited functionality on mobile and desktop.

• Pro$6

  per month, billed annually ($8 billed monthly)

  5 GB of cloud storage, unlimited libraries, 2,000 AI credits a month, full features on every platform, and 1 web site with 5 pages.

• Business$11

  per user / month, billed annually ($14 billed monthly)

  20 GB of storage and 3,000 AI credits per user, unlimited web sites and pages, centralized user management and advanced access control.

Tap Forms Pro

• iOS, Individual License$12.99

  per year, or $1.99 per month

  Tap Forms Pro for iPhone, iPad and Apple Watch for one person.

• iOS, Family License$14.99

  per year, or $2.99 per month

  The iPhone, iPad and Apple Watch apps on the devices of all Family Sharing members.

• macOS, Individual License$44.99

  per year, or $4.99 per month

  Tap Forms Pro for Mac for one person, without the iOS apps.

• macOS, Family License$49.99

  per year, or $5.99 per month

  The Mac app on the devices of all Family Sharing members, without the iOS apps.

• iOS and macOS, Individual License$49.99

  per year, or $5.99 per month

  The Mac, iPhone, iPad and Apple Watch apps for one person under a single subscription.

• iOS and macOS, Family License$59.99

  per year, or $8.99 per month

  The Mac, iPhone, iPad and Apple Watch apps on the devices of all Family Sharing members.

Memento Database

• Annual discount

  Lower monthly rate on annual billing

  Pro is $6 a month on annual billing against $8 billed monthly, and Business is $11 per user against $14, a saving of roughly 21% to 25%.

Tap Forms Pro

• Annual discount

  Yearly subscriptions cost less than monthly

  The Individual License is $12.99 a year against $1.99 a month on iOS, $44.99 against $4.99 on macOS, and $49.99 against $5.99 for both, a saving of about 25% to 46%.

• Other savings

  Upgrade offers for Tap Forms 5 owners

  People who bought Tap Forms 5 within 6 months of installing Tap Forms Pro are offered 6 months free; earlier App Store buyers are offered a discount on their first year.