Ninox vs Tap Forms Pro
We give Ninox a 3.0 GPA and Tap Forms Pro a 2.8, out of 4.0. Ninox grades higher on the free plan and platforms. Tap Forms Pro grades higher on value for money. They get the same grade on features and ease of use.
Price, platforms and features side by side. The table says where each price was read and when.
Ninox
AI-assisted low-code platform for custom business software
Tap Forms Pro
Personal database app for Mac, iPhone, iPad and Apple Watch
How we grade them
| 3.0GPANinoxVery good | 2.8GPATap Forms ProGood | |
|---|---|---|
| Value for money | CTeam is $31 a user a month billed annually, or $36 monthly. That's about three times the $9.99 this category typically starts at. Each user does bring 50,000 records and 5 GB of storage, and Business is $49. Prices exclude VAT. | AThe iPhone, iPad and Apple Watch apps are $12.99 a year or $1.99 a month, and Mac plus iOS together is $49.99 a year. Tools in this category typically start at about $9.99 a month, so that's cheap. The Mac app by itself is $44.99 a year, so the combined plan is the one to look at. |
| Free plan and trial | BFree for up to 5 users with no expiry, and all six view types are in. But it stops at 5,000 records and 100 MB of storage, with 1,000 API calls a month and 7-day history. Free workflows can't send emails either. | DNo free plan. There's a 14-day free trial, but it only comes when you pick the yearly subscription, so the year's charge follows unless you cancel. There's no lifetime option at this time either. |
| Features | ADescribe what you need and the AI helps set up the data, the interfaces and the automations. Table, form, chart, kanban, map and calendar views come on every plan. There's a script language for custom logic, documents generated from records, Gmail and Outlook mail linked to records, and a REST API. | AForms you design yourself or import from a template library, layouts arranged by drag and drop, saved searches, coloured tags and cascading pick lists. The Mac app designs reports and PDFs. There's a JavaScript script editor too, and Shortcuts can run scripts and control the app. |
| Ease of use | BNo App Store rating on record, so a B is as high as we go. It runs in the browser with nothing to install, and the AI builds from a plain-language description. You're still designing your own software, mind, which is more work than opening a ready-made app. | BNo App Store rating on record, so a B is as high as we go. You can start from a template instead of a blank form, and data is stored on the device, so there's no server to set up. The AI form generator is fiddlier, as it needs your own ChatGPT or DeepSeek API key. |
| Platforms and integrations | BBrowser only. Ninox says native iOS and Android apps are in development, so they're not here yet. It connects through Zapier, Make and n8n, links up Gmail and Outlook mail, and has a public REST API. | CMac, iPhone, iPad and Apple Watch, and that's the lot. Sync runs through iCloud, Dropbox, WebDAV or nearby devices, and it works with Shortcuts and AppleScript. No Windows, Android or web version is listed. |
| Best for | building your own business software, hosted in Germany | a personal database kept on your own Apple devices |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Ninox and Tap Forms Pro. How we grade
Where they differ
- Ninox starts at $31 per user / month, billed annually ($36 billed monthly). Tap Forms Pro starts at $1.99 per month, or $12.99 per year (iOS only, Individual License).
- Ninox has a free plan. Tap Forms Pro does not, though it has a free trial.
- Only Ninox lists a web app.
- Only Tap Forms Pro lists macOS and iOS apps.
- Ninox also covers workflow automation and app builder.
- Tap Forms Pro also covers templates and reports.
At a glance
| Ninox | Tap Forms Pro | |
|---|---|---|
| Pricing | Free plan | Free trial |
| Starts at | $31 per user / month, billed annually ($36 billed monthly) | $1.99 per month, or $12.99 per year (iOS only, Individual License) |
| Free plan | Free plan for up to 5 users with no expiry: 5,000 records, 100 MB of storage, 1,000 API calls and 100 generated documents a month, limited AI prompts and 7-day history. | None |
| Free trial | None listed | 14-day free trial with the yearly subscription option |
| Web | ||
| macOS | ||
| iOS | ||
| Made by | Ninox Software GmbH | Tap Zapp Software Inc. |
| Price read from | ninox.com | tapforms.com |
| Checked | Oct 6, 2026 | Oct 6, 2026 |
Who each one suits
Ninox
- Businesses building their own CRM, inventory or invoicing tools
- Teams that need their business data hosted in Germany
- Trying it with a small team: the Free plan covers up to 5 users with no expiry
Tap Forms Pro
- Mac, iPhone and iPad users who want a personal database
- Keeping records on your own devices rather than on a vendor's servers
- Former Bento users: Bento data can be imported on the Mac
Worth knowing
Ninox
- The Free plan is capped at 5 users, 5,000 records and 100 MB of storage, and cannot send emails from workflows.
- Ninox runs in the browser only; the vendor says native iOS and Android apps are in development.
- Role-based access permissions, individual email support and the 99.5% uptime guarantee start at the Team plan.
- Prices exclude VAT and are also listed in euros, pounds and Swiss francs (Team is €25 per user a month, billed annually).
Tap Forms Pro
- Tap Forms Pro is sold by subscription only; the vendor says there is no lifetime option at this time.
- The vendor lists only Apple platforms: Mac, iPhone, iPad and Apple Watch.
- The Mac and iOS apps are licensed separately unless you choose the combined iOS and macOS subscription.
- The AI form generator works only with your own ChatGPT or DeepSeek API key.
Key features
Ninox
- AI-assisted building
- Describe a need in plain language and the built-in AI helps organize the data, define business logic, build interfaces and set up automations. Each plan has its own AI usage limit.
- Six view types on every plan
- Table, form, chart, kanban, map and calendar views are included on all plans, the Free plan too.
- Workflow automation and scripting
- Event triggers and conditions run processes automatically, and a script language covers custom logic. Sending emails from workflows starts at the Team plan.
- Email linked to records
- Gmail and Outlook mail can be linked to Ninox records and workflows: 100 linked emails on Free and 5,000 per user on Team and Business.
- Document generation
- Contracts, invoices and reports are generated from records, then shared, printed or exported: 100 a month on Free, 1,000 per user on Team and 5,000 per user on Business.
- REST API and connectors
- A public REST API plus connections through Zapier, Make and n8n. API calls are capped at 1,000 a month on Free, 10,000 per user on Team and 50,000 per user on Business.
Tap Forms Pro
- Custom forms and layouts
- Forms are built with the app's design tools or imported from a template library, and custom layouts for Mac, iPhone and iPad are arranged by drag and drop.
- Local storage with optional sync
- Data is stored locally on each device. Documents sync between devices and with other people through iCloud, including different Apple IDs, Dropbox, WebDAV or nearby devices.
- Report generator
- Reports and PDFs are customized and printed from report layouts designed in Tap Forms Pro for Mac.
- Saved searches, tags and pick lists
- Records are organized with colored tags, saved searches that show their match counts, records pinned to the top, and cascading pick lists with several levels of values.
- Scripting and Shortcuts
- A JavaScript script editor with code snippets and breakpoints automates work across forms. Scripts can run AppleScript, and Shortcuts can run scripts and control the app.
- AI form generator
- Entering a form name and description generates the form and its fields as a starting point. The feature needs your own ChatGPT or DeepSeek API key.
Plans
Ninox
Free$0
Up to 5 users: 5,000 records, 100 MB of storage, 1,000 API calls and 100 generated documents a month, limited AI prompts and 7-day history.
Team$31
per user / month, billed annually ($36 billed monthly)
Per user: 50,000 records, 5 GB of storage, 10,000 API calls and 1,000 sent emails a month, with role-based access and 30-day history.
Business$49
per user / month, billed annually ($56 billed monthly)
Per user: 250,000 records, 10 GB of storage, 50,000 API calls, 5,000 sent emails and 5,000 documents a month, with unlimited history.
EnterpriseCustom
Price on request: solutions built around a company's processes, with governance and compliance controls, premium support and expert assistance.
Tap Forms Pro
iOS, Individual License$12.99
per year, or $1.99 per month
Tap Forms Pro for iPhone, iPad and Apple Watch for one person.
iOS, Family License$14.99
per year, or $2.99 per month
The iPhone, iPad and Apple Watch apps on the devices of all Family Sharing members.
macOS, Individual License$44.99
per year, or $4.99 per month
Tap Forms Pro for Mac for one person, without the iOS apps.
macOS, Family License$49.99
per year, or $5.99 per month
The Mac app on the devices of all Family Sharing members, without the iOS apps.
iOS and macOS, Individual License$49.99
per year, or $5.99 per month
The Mac, iPhone, iPad and Apple Watch apps for one person under a single subscription.
iOS and macOS, Family License$59.99
per year, or $8.99 per month
The Mac, iPhone, iPad and Apple Watch apps on the devices of all Family Sharing members.
Ways to pay less
Ninox
- Annual discount
Lower per-user price with annual billing
Team is $31 per user a month billed annually against $36 billed monthly, and Business is $49 against $56, a saving of roughly 12% to 14%.
Tap Forms Pro
- Annual discount
Yearly subscriptions cost less than monthly
The Individual License is $12.99 a year against $1.99 a month on iOS, $44.99 against $4.99 on macOS, and $49.99 against $5.99 for both, a saving of about 25% to 46%.
- Other savings
Upgrade offers for Tap Forms 5 owners
People who bought Tap Forms 5 within 6 months of installing Tap Forms Pro are offered 6 months free; earlier App Store buyers are offered a discount on their first year.
