The Tasks Insider’s Guide
Everything we know about Tasks in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Tasks
The Insider’s Guide
Task manager with custom workflows and boards for Apple devices
Every plan, grade, refund rule and rival among to-do list apps, read from Tasks’s own pages.
Made by Msquare Labs · checked Oct 9, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Tasks’s own pages, its app-store listings and our grades. Every fact in it is on Tasks’s page too, where it is kept up to date. Checked Oct 9, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.8
GPA, above 92 of the 123 other to-do list apps we grade
Tasks is a task manager for iPhone, iPad, Mac, Apple Watch and Apple Vision Pro that starts as a simple list and can grow into a kanban workflow with custom statuses, fields and task types. Tasks can be timed with a focus timer that blocks distracting apps, and personal projects sync through iCloud without an account. The essentials are free; Tasks Plus, sold as a subscription or a lifetime purchase, adds custom workflows, Smart Lists, automation and project sharing.
To get you started, here are 9 things to know about Tasks, taken from its own pages and our grades.
It starts as a plain list and only turns into boards and workflows if you build them.
- 1
Best for a simple list that can grow into a board
Tasks starts as a simple list and can turn into a kanban board with your own statuses, fields and task types, across iPhone, iPad, Mac and Apple Watch.
- 2
Paid plans start at $2.08 a month when paid by the year
As its pricing page puts it: $3.99 per month, or $24.99 per year.
- 3
There is a free plan
Free tier for everyday task capture and organizing projects across Apple devices. Custom workflows, advanced fields, Smart Lists, automation and project sharing need Tasks Plus.
- 4
It runs on 2 platforms
iOS and macOS.
- 5
Natural-language capture
Typing a sentence such as "Team meeting every Monday at 4pm" sets the date and the repeat. Tasks can also be added with Siri, from the Share Extension or by pasting a whole list.
- 6
Custom statuses and kanban boards
A project can have its own statuses, fields and task types, and can be laid out as a board whose columns are created, renamed and rearranged to fit the work.
- 7
Focus timer and time tracking
A timer starts from any task and records time task by task. It can block distracting apps while it runs and stays visible on the Lock Screen and Dynamic Island.
- 8
A 2.8 GPA, above 92 of 123
That is against the other to-do list apps we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
The plain part of Tasks you could make: tasks, kanban boards, natural-language input, time tracking and templates. What surrounds it you could not. The 6 things listed below take a company, not a weekend.
Tasks at a glance
- Pricing
- Free plan, from $3.99 per month, or $24.99 per year
- Free plan
- Yes
- Free trial
- None stated
- Runs on
- macOS, iOS
- Made by
- Msquare Labs
- Category
- To-Do List Apps
- Our grade
- 2.8 GPA, good
- Store rating
- 4.6 on the App Store, 1,908 ratings
The report card
Best for a simple list that can grow into a board
Tasks starts as a simple list and can turn into a kanban board with your own statuses, fields and task types, across iPhone, iPad, Mac and Apple Watch. But custom workflows, advanced fields, automation and sharing all need Tasks Plus at $24.99 a year or $3.99 a month, adding an AI assistant to a project counts as sharing, and there's no Windows or Android version. Its web app is still in beta.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | B | Tasks Plus is $24.99 a year, about two dollars a month, which sits inside the cheapest quarter of paid to-do apps. Monthly is $3.99, so take the year. Individual lifetime is $69.99, under two years of the category's middle plan. And in a shared project only the owner needs Plus. |
| Free plan and trial | B | The free tier covers capturing tasks and organizing projects across your Apple devices, synced through iCloud with no account, which one person could live on. Custom workflows, advanced fields, Smart Lists, automation and project sharing all need Tasks Plus. |
| Features | B | Type "Team meeting every Monday at 4pm" and it sets the date and the repeat. Projects take custom statuses, fields and board columns, a focus timer tracks time per task, and there are location reminders, shared projects and two-way sync with Apple Reminders. No gap in the core work shows up. |
| Ease of use | B | 4.62 from 1,908 App Store ratings, taken as the store writes it, which is a B and not the 4.7 an A asks for. It starts as a plain list and only turns into boards and workflows if you build them. |
| Platforms and integrations | C | iPhone, iPad, Mac, Apple Watch and Apple Vision Pro, with Siri, Shortcuts and Apple Reminders, and ChatGPT or Claude able to join a project. Still one family of devices. The vendor says it isn't available on Windows or Android, and its web app is in beta testing. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Tasks is for
- Fits if you want one task app across iPhone, iPad, Mac and Apple Watch
- Works for projects whose stages go beyond to do and done, if you pay for Tasks Plus
Who it is not for
- Skip it if you use Windows or Android, as the vendor says it isn't available there, and the web app is in beta
- Tight if you're staying free, because custom workflows, automation and project sharing all need Tasks Plus
- Pricey if you pay monthly, at $3.99 against $24.99 for the year, and Family Plus is $49.99 a year
- Watch out: connecting an AI assistant is free, but adding it to a project counts as sharing and needs Plus
- Watch out: these are US prices, and the vendor notes that local App Store prices and tax can differ
Good to know
Good for
- One task app across iPhone, iPad, Mac and Apple Watch
- Projects whose stages go beyond to do and done
- People who prefer a lifetime purchase to a subscription
- Small shared projects where only the owner pays
Worth knowing
- Apple devices only: the vendor says Tasks is not available on Windows or Android, and its web app is still in beta testing.
- Custom workflows, advanced fields, Smart Lists, automation and project sharing all need Tasks Plus.
- Connecting an AI assistant is free, but adding it to a project counts as sharing and so needs Tasks Plus.
- The listed prices are for the US storefront; the vendor notes that local App Store prices and tax can differ.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$2.08
A month to start, paid by the year. There is a free plan too
Tasks has a free plan. Paid plans start at $3.99 per month, or $24.99 per year.
And in a shared project only the owner needs Plus.
Free
$0
Capture tasks, organize projects and use Tasks across supported Apple devices.
Tasks Plus
$3.99
per month, or $24.99 per year
Custom workflows, fields and Smart Lists, automation, project sharing where only the owner needs Plus, and AI assistants as project collaborators.
Family Plus
$7.99
per month, or $49.99 per year
Tasks Plus as a Family Sharing purchase through the App Store, managed with an Apple ID.
Individual lifetime
$69.99
one-time purchase
The complete individual Tasks Plus feature set bought once, with no recurring renewal.
Family lifetime
$99.99
one-time purchase
The lifetime purchase as a Family Sharing option, with no renewal.
The free plan
Free tier for everyday task capture and organizing projects across Apple devices. Custom workflows, advanced fields, Smart Lists, automation and project sharing need Tasks Plus.
Read from thetasks.app on Oct 9, 2026.
Ways to pay less
Annual discount
Yearly Tasks Plus costs about 48% less
Tasks Plus is $3.99 per month or $24.99 per year, so paying yearly costs about 48% less than twelve monthly payments.
Stated on thetasks.appLifetime license
Lifetime purchase from $69.99
A single App Store purchase unlocks the individual Tasks Plus feature set for $69.99 with no renewal; the Family Sharing lifetime option is $99.99.
Stated on thetasks.app
What the app costs elsewhere
Each country’s App Store price for “Tasks Plus”, against $24.99 in the United States, in dollars at the day’s rate. The four cheapest and the four dearest of 11.
| Country | Price there | In dollars | Against the US |
|---|---|---|---|
| Turkey | ₺599,99 | $12.20 | 51% less |
| Philippines | ₱ 1,290.00 | $20.53 | 18% less |
| Indonesia | Rp 399ribu | $22.31 | 11% less |
| Canada | $34.99 | $24.60 | about the same |
| Australia | $39.99 | $27.92 | 12% more |
| South Africa | R499.99 | $30.24 | 21% more |
| United Kingdom | £24.99 | $33.04 | 32% more |
| Germany | 29,99 € | $33.61 | 34% more |
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
2
Places it runs: macOS and iOS
Task manager with custom workflows and boards for Apple devices. Here is what it does, as its own site describes it, and what it covers: one-time purchase, templates, tasks, natural-language input, kanban boards, site & app blocker, time tracking.
iPhone, iPad, Mac, Apple Watch and Apple Vision Pro, with Siri, Shortcuts and Apple Reminders, and ChatGPT or Claude able to join a project.
- Natural-language capture
- Typing a sentence such as "Team meeting every Monday at 4pm" sets the date and the repeat. Tasks can also be added with Siri, from the Share Extension or by pasting a whole list.
- Custom statuses and kanban boards
- A project can have its own statuses, fields and task types, and can be laid out as a board whose columns are created, renamed and rearranged to fit the work.
- Focus timer and time tracking
- A timer starts from any task and records time task by task. It can block distracting apps while it runs and stays visible on the Lock Screen and Dynamic Island.
- Repeats and location reminders
- Recurring reminders follow a fixed schedule or restart after completion, and a location reminder brings a task back on arriving at or leaving a place.
- Shared projects and AI assistants
- People invited to a project can be assigned tasks and comment on them. ChatGPT, Claude or another MCP assistant can join as a collaborator labelled Agent, with access that can be revoked.
- Apple system integration
- More than 50 App Intents work with Siri, Shortcuts and Spotlight, alongside widgets, an Apple Watch app, Focus Filters and two-way sync with Apple Reminders.
Where it runs
- macOS
- iOS
What it works with
- Apple Reminders
- Siri
- Apple Shortcuts
- iCloud
- ChatGPT
- Claude
Tasks is made by Msquare Labs.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
92/123
Other to-do list apps it is graded above
Tasks's GPA of 2.8 is higher than 92 of the 123 other to-do list apps we grade, and level with 10.
It stands best on features (B, above 81 of 123) and worst on platforms and integrations (C, above 19).
Its paid plans start at $2.08 a month when paid by the year, against a middle price of $3 for the category: 24 of the 68 others that charge start lower.
On features, ease of use and platforms it scores 2.7 out of 4. 8 tools score higher and cost less.
Each grade against the category
Every bar is all 124 to-do list apps we grade, cut by the letter each got. Tasks’s own letter is outlined.
- BValue for moneyAbove 50 of 123
- BFree plan and trialAbove 68 of 123
- BFeaturesAbove 81 of 123
- BEase of useAbove 56 of 123
- CPlatforms and integrationsAbove 19 of 123
Price against what you get
Each dot is one of 99 to-do list apps. Further left costs less; higher up scores better on features, ease of use and platforms. Tasks is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
The plain part of Tasks you could make: tasks, kanban boards, natural-language input, time tracking and templates. What surrounds it you could not. The 6 things listed below take a company, not a weekend.
It is one of the better ones too: its GPA of 2.8 is higher than 92 of the 123 other to-do list apps we grade. It costs $24.99 a year.
What you could make
- Tasks, kanban boards, natural-language input, time tracking and templates: an app builder makes these well.
What you could not
- Blocking that reaches every browser and app and is hard to switch off.
- Apps for macOS and iOS that stay in step with each other.
- It plugs into other products, Apple Reminders, Siri and Apple Shortcuts among them.
- Hooks into the device itself: an Apple Watch app, widgets, Siri and the lock screen.
- Sharing with other people, which means accounts and invitations.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. Tasks’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Things 3, Todoist, OmniFocus, GoodTask and TickTick
The 5 tools Tasks is most often weighed against, with where each one differs from it.
- 2.6GPA
Things 3
Free trial · from $9.99 one-time
Personal task manager for Apple devices, sold as a one-time purchase.
- Tasks has a free plan. Things 3 does not, though it has a free trial.
- Tasks also covers templates, kanban boards, site & app blocker and time tracking.
- Things 3 also covers Markdown and calendar.
- 2.8GPA
Todoist
Free plan · from $5/mo
Cross-platform to-do list with natural-language task entry.
- Only Todoist lists a web app.
- Only Todoist lists Windows, Linux and Android apps.
- Only Todoist lists a browser extension.
- 2.4GPA
OmniFocus
Free trial · from $74.99 one-time
Project-based task manager for Apple devices, with a web companion.
- Tasks has a free plan. OmniFocus does not, though it has a free trial.
- Only OmniFocus lists a web app.
- OmniFocus is end-to-end encrypted, according to its own site.
- 2.6GPA
GoodTask
Free trial · from $19.99 one-time
Task manager built on top of Apple Reminders and Calendar.
- Tasks has a free plan. GoodTask does not, though it has a free trial.
- Tasks also covers natural-language input, site & app blocker and time tracking.
- GoodTask also covers calendar.
- 3.4GPA
TickTick
Free plan · from $49.99/yr
To-do list with a calendar, habit tracker and Pomodoro timer built in.
- Only TickTick lists a web app.
- Only TickTick lists Windows, Linux and Android apps.
- Only TickTick lists a browser extension.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
14
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Tasks free?
Tasks has a free plan. Free tier for everyday task capture and organizing projects across Apple devices.
How much does Tasks cost?
Tasks lists 5 plans. Free: $0.
What platforms does Tasks work on?
Tasks is available on iOS and macOS.
Does Tasks offer any discounts?
Tasks publicly lists the following: Yearly Tasks Plus costs about 48% less; Lifetime purchase from $69.99.
How is Tasks rated?
Tasks's iPhone and iPad app averages 4.6 out of 5 from 1,908 ratings on the App Store in the United States, as read on Oct 9, 2026.
Does Tasks have an Android app?
No Android app was listed when its pages were read on Oct 9, 2026. Tasks is listed for iOS and macOS.
Does Tasks have a Windows app?
No Windows app was listed when its pages were read on Oct 9, 2026. Tasks is listed for iOS and macOS.
Is Tasks open source?
Tasks is not described as open source on its own site, as read on Oct 9, 2026.
What does Tasks integrate with?
Tasks's listing names Apple Reminders, Siri, Apple Shortcuts, iCloud, ChatGPT and Claude.
Who makes Tasks?
Tasks is made by Msquare Labs.
What are the alternatives to Tasks?
The closest alternatives to Tasks in our directory are Things 3, Todoist, OmniFocus, GoodTask and TickTick.
How does Tasks compare with other to-do list apps?
Tasks's GPA of 2.8 is higher than 92 of the 123 other to-do list apps we grade, and level with 10.
Is Tasks good value for money?
ToolGPA grades Tasks B for value for money. Its paid plans start at $2.08 a month when paid by the year, against a middle price of $3 for the category: 24 of the 68 others that charge start lower.
Could I make my own version of Tasks?
The plain part of Tasks you could make: tasks, kanban boards, natural-language input, time tracking and templates.
Where this guide comes from
The prices, plans, platforms and features were read from Tasks’s own pages on Oct 9, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from Msquare Labs' own pages on 9 October 2026, and its App Store rating. Also tested with a demo account on 2026-07-27.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Msquare Labs. Prices change, so check thetasks.app before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Tasks, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/tasks-msquare-labs
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Tasks: The Insider's Guide", checked Oct 9, 2026. https://toolgpa.com/tools/tasks-msquare-labs
Know someone choosing between to-do list apps?
Send them this guide: toolgpa.com/tools/tasks-msquare-labs/guide
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See our other guides
The best-graded to-do list apps after Tasks, each with an Insider's Guide of its own.
- To-Do List Apps Insider's GuideEvery one of the 124 to-do list apps we grade, compared
- Apple Reminders Insider's GuideApple's free to-do app for iPhone, iPad, Mac and Apple Watch3.6 GPA
- Microsoft To Do Insider's GuideFree to-do list from Microsoft that syncs with Outlook tasks3.6 GPA
- Google Tasks Insider's GuideGoogle's to-do list, built into Gmail, Calendar, Chat and Docs3.4 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Tasks’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Tasks is a trademark of its owner, and this guide is not made, paid for or approved by Msquare Labs. Prices and plans change: check thetasks.app before you buy.