Tasks vs Todoist
Price, platforms and features side by side. The table says where each price was read and when.
Tasks
Task manager with custom workflows and boards for Apple devices
Todoist
Cross-platform to-do list with natural-language task entry
Where they differ
- Tasks starts at $3.99 per month, or $24.99 per year. Todoist starts at $5 per user / month, billed yearly.
- Only Todoist lists a web app.
- Only Todoist lists Windows, Linux and Android apps.
- Only Todoist lists a browser extension.
- Tasks can be bought with a one-time purchase.
- Tasks also covers site & app blocker and time tracking.
- Todoist also covers calendar.
At a glance
| Tasks | Todoist | |
|---|---|---|
| Pricing | Free plan | Free plan |
| Starts at | $3.99 per month, or $24.99 per year | $5 per user / month, billed yearly |
| Free plan | Free tier for everyday task capture and organizing projects across Apple devices. Custom workflows, advanced fields, Smart Lists, automation and project sharing need Tasks Plus. | Beginner plan: 5 personal projects, task reminders, list and board layouts, 3 filter views and 1 week of activity history. |
| Free trial | None listed | None listed |
| Web | ||
| macOS | ||
| Windows | ||
| Linux | ||
| iOS | ||
| Android | ||
| Browser extension | ||
| Made by | Msquare Labs | Todoist Inc. |
| Price read from | thetasks.app | todoist.com |
| Checked | Oct 9, 2026 | Oct 4, 2026 |
Who each one suits
Tasks
- One task app across iPhone, iPad, Mac and Apple Watch
- Projects whose stages go beyond to do and done
- People who prefer a lifetime purchase to a subscription
- Small shared projects where only the owner pays
Todoist
- People who want one task list on every device they own
- Fast capture: typing a task with its date in a single line
- Households and small teams sharing a few projects
Worth knowing
Tasks
- Apple devices only: the vendor says Tasks is not available on Windows or Android, and its web app is still in beta testing.
- Custom workflows, advanced fields, Smart Lists, automation and project sharing all need Tasks Plus.
- Connecting an AI assistant is free, but adding it to a project counts as sharing and so needs Tasks Plus.
- The listed prices are for the US storefront; the vendor notes that local App Store prices and tax can differ.
Todoist
- The free plan stops at 5 personal projects and keeps only 1 week of activity history.
- Calendar layout, task durations and custom reminders all need Pro or Business.
- Personal projects are capped at 5 people, even on paid plans.
Key features
Tasks
- Natural-language capture
- Typing a sentence such as "Team meeting every Monday at 4pm" sets the date and the repeat. Tasks can also be added with Siri, from the Share Extension or by pasting a whole list.
- Custom statuses and kanban boards
- A project can have its own statuses, fields and task types, and can be laid out as a board whose columns are created, renamed and rearranged to fit the work.
- Focus timer and time tracking
- A timer starts from any task and records time task by task. It can block distracting apps while it runs and stays visible on the Lock Screen and Dynamic Island.
- Repeats and location reminders
- Recurring reminders follow a fixed schedule or restart after completion, and a location reminder brings a task back on arriving at or leaving a place.
- Shared projects and AI assistants
- People invited to a project can be assigned tasks and comment on them. ChatGPT, Claude or another MCP assistant can join as a collaborator labelled Agent, with access that can be revoked.
- Apple system integration
- More than 50 App Intents work with Siri, Shortcuts and Spotlight, alongside widgets, an Apple Watch app, Focus Filters and two-way sync with Apple Reminders.
Todoist
- Quick Add
- Capture tasks in natural language as they come to you, including recurring due dates and reminders.
- List, board and calendar layouts
- Switch any project between a list, a kanban board and a calendar. The calendar layout needs a paid plan.
- Filters, labels and priorities
- Saved filter views pull tasks from across projects: 3 on the free plan, 150 on Pro and Business.
- Shared projects
- Share a project to assign tasks and comment on them. Personal projects allow up to 5 people on every plan.
- Team workspace
- Business adds public and private team projects, folders, roles and permissions, and shared templates.
- Ramble and Task Assist
- Ramble turns spoken thoughts into tasks; free accounts get limited sessions. Task Assist is included from Pro.
Plans
Tasks
Free$0
Capture tasks, organize projects and use Tasks across supported Apple devices.
Tasks Plus$3.99
per month, or $24.99 per year
Custom workflows, fields and Smart Lists, automation, project sharing where only the owner needs Plus, and AI assistants as project collaborators.
Family Plus$7.99
per month, or $49.99 per year
Tasks Plus as a Family Sharing purchase through the App Store, managed with an Apple ID.
Individual lifetime$69.99
one-time purchase
The complete individual Tasks Plus feature set bought once, with no recurring renewal.
Family lifetime$99.99
one-time purchase
The lifetime purchase as a Family Sharing option, with no renewal.
Todoist
Beginner$0
5 personal projects, task reminders, list and board layouts, and 3 filter views.
Pro$5
per user / month, billed yearly ($60)
300 projects, calendar layout, task durations, custom reminders, 150 filter views and Task Assist.
Business$8
per user / month, billed yearly ($96)
Everything in Pro, plus a shared team workspace with up to 500 team projects, roles and central billing.
Ways to pay less
Tasks
- Annual discount
Yearly Tasks Plus costs about 48% less
Tasks Plus is $3.99 per month or $24.99 per year, so paying yearly costs about 48% less than twelve monthly payments.
- Lifetime license
Lifetime purchase from $69.99
A single App Store purchase unlocks the individual Tasks Plus feature set for $69.99 with no renewal; the Family Sharing lifetime option is $99.99.
Todoist
- Annual discount
Save 20% with yearly billing
Todoist's pricing page lists a 20% saving on Pro and Business when billed yearly instead of monthly.
