The TaskTrove Insider’s Guide
Everything we know about TaskTrove in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
TaskTrove
The Insider’s Guide
Self-hosted task manager with list, kanban and calendar views
Every plan, grade, refund rule and rival among to-do list apps, read from TaskTrove’s own pages.
Made by Mushroom Theory Inc. · checked Oct 9, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from TaskTrove’s own pages, its app-store listings and our grades. Every fact in it is on TaskTrove’s page too, where it is kept up to date. Checked Oct 9, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.2
GPA, above 6 of the 123 other to-do list apps we grade
TaskTrove is a task manager that you run on your own server, usually from a single Docker container. Tasks are typed in plain language, grouped into projects with sections and labels, and shown as a list, a kanban board or a calendar, with recurring tasks and a focus timer included. The self-hosted base edition is free. A paid Pro edition for collaboration and a hosted service have published prices, but both are still behind a waitlist.
To get you started, here are 9 things to know about TaskTrove, taken from its own pages and our grades.
Today it's a solo tool for people at home with Docker.
- 1
Best for a self-hosted task manager with three views
TaskTrove is a task manager you run on your own server, with list, kanban and calendar views and quick add that reads "every Monday".
- 2
Paid plans start at $4 a month for each person
As its pricing page puts it: $129 one-time (Pro) or $4 per user / month (Hosted); both waitlist-only.
- 3
There is a free plan
Free (Self-hosted): unlimited tasks, projects and tags, natural-language quick add, list, kanban and calendar views, recurring tasks, a focus timer and API access. Collaboration and mobile apps are Pro.
- 4
It runs on Web
Web.
- 5
Natural-language quick add
Phrases such as "tomorrow at 2pm", "next Friday" or "every Monday" are parsed into due dates and recurrence as a task is typed, and tasks can hold unlimited subtasks.
- 6
List, kanban and calendar views
Tasks are grouped into projects with sections and color-coded labels, and each project can be viewed as a list, a kanban board or a calendar, with filtering, sorting and search.
- 7
Recurring tasks and a focus timer
Tasks repeat on daily, weekly, monthly or custom patterns, and a built-in focus timer is part of the free edition.
- 8
A 2.2 GPA, above 6 of 123
That is against the other to-do list apps we grade, on value, the free plan, features, ease of use and platforms.
- 9
Your call
A to-do list at its plainest is tasks with dates, repeats and a box to tick.
TaskTrove at a glance
- Pricing
- Free plan, from $129 one-time (Pro) or $4 per user / month (Hosted); both waitlist-only
- Free plan
- Yes
- Free trial
- None stated
- Runs on
- Web
- Made by
- Mushroom Theory Inc., since 2025
- Category
- To-Do List Apps
- Our grade
- 2.2 GPA, fair
The report card
Best for a self-hosted task manager with three views
TaskTrove is a task manager you run on your own server, with list, kanban and calendar views and quick add that reads "every Monday". The self-hosted base edition is free, but collaboration, mobile apps, calendar sync and a hosted version sit behind waitlists, desktop apps are only coming soon, and the latest GitHub release is from January 2026. Today it's a solo tool for people at home with Docker.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | The base edition is free only if you run it on a server yourself, which isn't really free. Pro is a one-time $129 for 1 user, more than two years of this category's middle plan, and Hosted is $4 a user a month billed annually, about mid-table. Neither can be bought yet: both are waitlist only. |
| Free plan and trial | B | Free (Self-hosted) has no caps: unlimited tasks, projects and tags, plain-language quick add, list, kanban and calendar views, recurring tasks, a focus timer and API access. One person could really live on it, so long as they can run a server and don't need a phone app. |
| Features | C | Quick add that reads "tomorrow at 2pm" or "every Monday", projects with sections and labels, three views, unlimited subtasks, search and a focus timer. The gaps are on record, though: no mobile apps, desktop apps only coming soon, no external calendar sync, and collaboration sits in a Pro edition that isn't on sale. |
| Ease of use | D | You host it yourself. It starts from one Docker command and keeps everything in a single JSON file, but it's still a server to run, and the hosted version is only marked coming soon. |
| Platforms and integrations | B | A web app on your own server, with API access in every edition, the free one included, which is the one thing you can wire it into. No integrations are listed. Mobile apps are part of Pro, which is waitlist only, and desktop apps are coming soon. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who TaskTrove is for
- Fits if you want your tasks on your own server and already know your way around Docker
- Works for typing tasks the way you'd say them, like every Monday or next Friday
Who it is not for
- Skip it if you've never run a server, because the hosted version is still coming soon
- Not for you if you need to share projects today, as collaboration is Pro and Pro is waitlist only
- Not for you if you want a phone or desktop app now, since mobile is Pro and desktop is only coming soon
- Pricey if you join the Pro waitlist, at $129 once for 1 user with 1 year of updates
- Watch out: the latest public release on GitHub, v0.12.4, is dated January 9, 2026
Good to know
Good for
- Individuals who want a task manager on their own server
- Typing tasks with dates and recurrence in plain language
- Switching between list, kanban and calendar views
- Keeping all task data in one JSON file that is easy to back up
Worth knowing
- Pro and Hosted cannot be bought yet: the pricing page offers a waitlist for each, and Hosted is marked coming soon.
- The free edition has no multi-user collaboration, mobile apps, custom themes or external calendar sync. Desktop apps are listed as coming soon.
- The code is published under the Sustainable Use License, which the vendor labels fair-code.
- The latest public release on GitHub, v0.12.4, is dated January 9, 2026.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$4
A month to start, for each person. There is a free plan too
TaskTrove has a free plan. Paid plans start at $129 one-time (Pro) or $4 per user / month (Hosted); both waitlist-only.
The base edition is free only if you run it on a server yourself, which isn't really free.
Free (Self-hosted)
$0
Unlimited tasks, projects and tags, natural-language quick add, three views, recurring tasks, a focus timer and API access on your own server.
Pro (Self-hosted)
$129
one-time for 1 user; $199 for 2 users, $299 for 5 users
Perpetual license with 1 year of updates, adding multi-user collaboration, mobile apps, custom themes and external calendar sync. Waitlist only for now.
Hosted
$5
per user / month, or $4 per user / month billed annually
All Pro features on managed hosting, with no server to run. Marked coming soon on the pricing page, with a waitlist.
The free plan
Free (Self-hosted): unlimited tasks, projects and tags, natural-language quick add, list, kanban and calendar views, recurring tasks, a focus timer and API access. Collaboration and mobile apps are Pro.
Read from tasktrove.io on Oct 9, 2026.
Ways to pay less
Lifetime license
Perpetual Pro license from $129
Pro is priced as a one-time perpetual license with 1 year of updates: $129 for 1 user, $199 for 2 or $299 for 5. Renewing updates costs roughly a quarter of the license price.
Stated on tasktrove.ioAnnual discount
20% off Hosted with annual billing
The pricing page lists Hosted at $5 per user a month, or $4 per user a month on annual billing, labelled as a 20% saving. Hosted has not launched yet.
Stated on tasktrove.ioOther savings
Early-bird discount for the Pro waitlist
The vendor says people who join the Pro mailing list will receive an early-bird discount code when the Pro plan comes out. No amount is stated.
Stated on pro.tasktrove.io
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
1
Place it runs: Web
Self-hosted task manager with list, kanban and calendar views. Here is what it does, as its own site describes it, and what it covers: self-hostable, public API, tasks, natural-language input, calendar, kanban boards.
A web app on your own server, with API access in every edition, the free one included, which is the one thing you can wire it into.
- Natural-language quick add
- Phrases such as "tomorrow at 2pm", "next Friday" or "every Monday" are parsed into due dates and recurrence as a task is typed, and tasks can hold unlimited subtasks.
- List, kanban and calendar views
- Tasks are grouped into projects with sections and color-coded labels, and each project can be viewed as a list, a kanban board or a calendar, with filtering, sorting and search.
- Recurring tasks and a focus timer
- Tasks repeat on daily, weekly, monthly or custom patterns, and a built-in focus timer is part of the free edition.
- Simple self-hosting
- The app starts from one Docker command and stores its data in a JSON file that can be copied as a backup. It needs no login by default, and a password can be turned on with a setting.
- API access
- The feature table lists API access in every edition, including the free one, and the documentation has an API reference.
- Pro collaboration and rewards
- The Pro documentation describes task owners and assignees, shared projects with permission controls, @assignee parsing in quick add, and a points, badges and leaderboard system.
Where it runs
- Web
What it works with
Its own pages name no integrations.
TaskTrove is made by Mushroom Theory Inc., and has been around since 2025.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
6/123
Other to-do list apps it is graded above
TaskTrove's GPA of 2.2 is higher than 6 of the 123 other to-do list apps we grade, and level with 20.
It stands best on platforms and integrations (B, above 73 of 123) and worst on ease of use (D, above 0).
Its paid plans start at $4 a month for each person, against a middle price of $3 for the category: 44 of the 68 others that charge start lower.
On features, ease of use and platforms it scores 2.0 out of 4. 52 tools score higher and cost less.
Each grade against the category
Every bar is all 124 to-do list apps we grade, cut by the letter each got. TaskTrove’s own letter is outlined.
- CValue for moneyAbove 13 of 123
- BFree plan and trialAbove 68 of 123
- CFeaturesAbove 8 of 123
- DEase of useAbove 0 of 123
- BPlatforms and integrationsAbove 73 of 123
Price against what you get
Each dot is one of 99 to-do list apps. Further left costs less; higher up scores better on features, ease of use and platforms. TaskTrove is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Your call
A to-do list at its plainest is tasks with dates, repeats and a box to tick.
You could make the core of TaskTrove for yourself: tasks, natural-language input, kanban boards and calendar. What you would give up is listed below. Whether that is worth the price is your call. It costs $48 a year.
What you could make
- Tasks, natural-language input, kanban boards and calendar: an app builder makes these well.
- It runs in a browser, which is where something home-made would run too.
What you could not
- It is priced for each person, which means accounts and billing for a team.
- An API that other software can build on.
What this rests on. TaskTrove’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Vikunja, tududi, Super Productivity, Todoist and Donetick
The 5 tools TaskTrove is most often weighed against, with where each one differs from it.
- 2.4GPA
Vikunja
Free plan · from €4/mo
Open-source task manager to self-host or use as a paid cloud.
- Only Vikunja lists macOS, Windows, Linux and Android apps.
- Vikunja is open source, according to its own site.
- TaskTrove also covers calendar.
- 2.6GPA
tududi
Free plan · from €5/mo
Open-source task and life organizer to self-host or use hosted.
- tududi is open source, according to its own site.
- TaskTrove also covers calendar and kanban boards.
- tududi also covers habit tracking.
- 3.4GPA
Super Productivity
Free
Free, open-source to-do app with time tracking and a Pomodoro timer.
- Only Super Productivity lists macOS, Windows, Linux, iOS and Android apps.
- TaskTrove is self-hostable, according to its own site.
- Super Productivity is open source, according to its own site.
- 2.8GPA
Todoist
Free plan · from $5/mo
Cross-platform to-do list with natural-language task entry.
- Only Todoist lists macOS, Windows, Linux, iOS and Android apps.
- Only Todoist lists a browser extension.
- TaskTrove is self-hostable, according to its own site.
- 2.6GPA
Donetick
Free plan · from $4.99/mo
Open-source task and chore manager for households and groups.
- Only Donetick lists iOS and Android apps.
- Donetick is open source, according to its own site.
- TaskTrove also covers kanban boards.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
14
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is TaskTrove free?
TaskTrove has a free plan. Free (Self-hosted): unlimited tasks, projects and tags, natural-language quick add, list, kanban and calendar views, recurring tasks, a focus timer and API access.
How much does TaskTrove cost?
TaskTrove lists 3 plans. Free (Self-hosted): $0.
What platforms does TaskTrove work on?
TaskTrove is available on Web.
Does TaskTrove offer any discounts?
TaskTrove publicly lists the following: Perpetual Pro license from $129; 20% off Hosted with annual billing; Early-bird discount for the Pro waitlist.
Does TaskTrove have an Android app?
No Android app was listed when its pages were read on Oct 9, 2026. TaskTrove is listed for Web.
Does TaskTrove have an iPhone app?
No iPhone app was listed when its pages were read on Oct 9, 2026. TaskTrove is listed for Web.
Is TaskTrove open source?
TaskTrove is not described as open source on its own site, as read on Oct 9, 2026.
Can TaskTrove be self-hosted?
Yes. TaskTrove's own site says it can be run on a server of your own.
Does TaskTrove have an API?
Yes. TaskTrove offers a public API, according to its own site.
Who makes TaskTrove?
TaskTrove is made by Mushroom Theory Inc. It dates from 2025.
What are the alternatives to TaskTrove?
The closest alternatives to TaskTrove in our directory are Vikunja, tududi, Super Productivity, Todoist and Donetick.
How does TaskTrove compare with other to-do list apps?
TaskTrove's GPA of 2.2 is higher than 6 of the 123 other to-do list apps we grade, and level with 20.
Is TaskTrove good value for money?
ToolGPA grades TaskTrove C for value for money. Its paid plans start at $4 a month for each person, against a middle price of $3 for the category: 44 of the 68 others that charge start lower.
Could I make my own version of TaskTrove?
A to-do list at its plainest is tasks with dates, repeats and a box to tick.
Where this guide comes from
The prices, plans, platforms and features were read from TaskTrove’s own pages on Oct 9, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from TaskTrove's own pages on 9 October 2026. Also tested with a demo account on 2026-08-01.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Mushroom Theory Inc. Prices change, so check tasktrove.io before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- TaskTrove, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/tasktrove
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "TaskTrove: The Insider's Guide", checked Oct 9, 2026. https://toolgpa.com/tools/tasktrove
Know someone choosing between to-do list apps?
Send them this guide: toolgpa.com/tools/tasktrove/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded to-do list apps after TaskTrove, each with an Insider's Guide of its own.
- To-Do List Apps Insider's GuideEvery one of the 124 to-do list apps we grade, compared
- Apple Reminders Insider's GuideApple's free to-do app for iPhone, iPad, Mac and Apple Watch3.6 GPA
- Microsoft To Do Insider's GuideFree to-do list from Microsoft that syncs with Outlook tasks3.6 GPA
- Google Tasks Insider's GuideGoogle's to-do list, built into Gmail, Calendar, Chat and Docs3.4 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what TaskTrove’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. TaskTrove is a trademark of its owner, and this guide is not made, paid for or approved by Mushroom Theory Inc. Prices and plans change: check tasktrove.io before you buy.