TaskTrove vs Vikunja

TaskTrove

• Individuals who want a task manager on their own server
• Typing tasks with dates and recurrence in plain language
• Switching between list, kanban and calendar views
• Keeping all task data in one JSON file that is easy to back up

Vikunja

• People who want their task data on a server they control
• Households and teams sharing projects across list, board and Gantt views
• Moving off Todoist, Trello or Microsoft To Do with a built-in importer

TaskTrove

• Pro and Hosted cannot be bought yet: the pricing page offers a waitlist for each, and Hosted is marked coming soon.
• The free edition has no multi-user collaboration, mobile apps, custom themes or external calendar sync. Desktop apps are listed as coming soon.
• The code is published under the Sustainable Use License, which the vendor labels fair-code.
• The latest public release on GitHub, v0.12.4, is dated January 9, 2026.

Vikunja

• Vikunja Cloud has no free plan. The free option is self-hosting, where server maintenance, updates and backups are your job.
• The mobile app is an alpha pre-release for Android that the docs say covers only very basic features, and the maker gives no iPhone support.
• The admin panel, audit logs and time tracking belong to Vikunja Pro, a paid add-on for self-hosted instances in private beta with no public prices.
• Cloud prices are listed in euros only, and the vendor describes its CalDAV integration as early alpha with known bugs.

TaskTrove

Natural-language quick add

Phrases such as "tomorrow at 2pm", "next Friday" or "every Monday" are parsed into due dates and recurrence as a task is typed, and tasks can hold unlimited subtasks.

List, kanban and calendar views

Tasks are grouped into projects with sections and color-coded labels, and each project can be viewed as a list, a kanban board or a calendar, with filtering, sorting and search.

Recurring tasks and a focus timer

Tasks repeat on daily, weekly, monthly or custom patterns, and a built-in focus timer is part of the free edition.

Simple self-hosting

The app starts from one Docker command and stores its data in a JSON file that can be copied as a backup. It needs no login by default, and a password can be turned on with a setting.

API access

The feature table lists API access in every edition, including the free one, and the documentation has an API reference.

Pro collaboration and rewards

The Pro documentation describes task owners and assignees, shared projects with permission controls, @assignee parsing in quick add, and a points, badges and leaderboard system.

Vikunja

List, kanban, Gantt and table views

Each project can be shown as a list, a kanban board, a table with selectable columns or a Gantt chart, and you can switch between them at any time.

Quick Add Magic

Typing a date, a *label, an @assignee, a +project or a !priority into a task title sets those fields as the task is created. It works in the web UI.

Sharing, teams and link shares

A project can be shared with one user, a team or a link. Link shares let people view or edit tasks without an account, with the same permission levels.

Reminders, repeats and relations

Tasks take due dates, reminders, repeat intervals, priorities, labels, attachments and subtasks, and can be related to tasks in other projects, for example as blockers.

Imports and CalDAV

Built-in importers cover Todoist, Trello, Microsoft To Do, TickTick, WeKan, Planka and CSV files. A CalDAV integration syncs tasks with outside clients such as iOS Reminders.

API, webhooks and MCP

A documented REST API with token authentication, webhooks, a vendor-maintained community node for n8n and, from version 2.7.0, an MCP endpoint for AI assistants.

TaskTrove

• Free (Self-hosted)$0

  Unlimited tasks, projects and tags, natural-language quick add, three views, recurring tasks, a focus timer and API access on your own server.

• Pro (Self-hosted)$129

  one-time for 1 user; $199 for 2 users, $299 for 5 users

  Perpetual license with 1 year of updates, adding multi-user collaboration, mobile apps, custom themes and external calendar sync. Waitlist only for now.

• Hosted$5

  per user / month, or $4 per user / month billed annually

  All Pro features on managed hosting, with no server to run. Marked coming soon on the pricing page, with a waitlist.

Vikunja

• Self-Hosted€0

  The open-source version on your own server: unlimited tasks and projects, all four views, teams, sharing and CalDAV.

• Personal€4

  per month, or €40 billed yearly

  One managed Cloud account with unlimited lists, tasks, reminders, share links and filters, and 10GB of attachment storage.

• Organization€5

  per user / month, or €50 per user billed yearly

  Everything in Personal, plus unlimited teams, 50GB of attachment storage, priority email support and central team billing.

• Family€10

  per month for up to 5 users, or €99 billed yearly

  Everything in Personal for up to 5 users, with shared household projects on one subscription and one bill.

TaskTrove

• Lifetime license

  Perpetual Pro license from $129

  Pro is priced as a one-time perpetual license with 1 year of updates: $129 for 1 user, $199 for 2 or $299 for 5. Renewing updates costs roughly a quarter of the license price.

• Annual discount

  20% off Hosted with annual billing

  The pricing page lists Hosted at $5 per user a month, or $4 per user a month on annual billing, labelled as a 20% saving. Hosted has not launched yet.

• Other savings

  Early-bird discount for the Pro waitlist

  The vendor says people who join the Pro mailing list will receive an early-bird discount code when the Pro plan comes out. No amount is stated.

Vikunja

• Annual discount

  Lower price with yearly billing

  Yearly billing costs €40 for Personal, €99 for Family and €50 per user for Organization, which the pricing page labels as 17.5% to 20% less than paying monthly.