The Vikunja Insider’s Guide
Everything we know about Vikunja in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Vikunja
The Insider’s Guide
Open-source task manager to self-host or use as a paid cloud
Every plan, grade, refund rule and rival among to-do list apps, read from Vikunja’s own pages.
Made by Konrad Langenberg Software · checked Oct 5, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Vikunja’s own pages, its app-store listings and our grades. Every fact in it is on Vikunja’s page too, where it is kept up to date. Checked Oct 5, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.4
GPA, above 27 of the 123 other to-do list apps we grade
Vikunja is an open-source to-do and project app licensed under the AGPLv3. It can run on your own server at no cost, or you can pay for Vikunja Cloud, the maker's managed hosting in the EU. Tasks live in projects that can be shown as a list, a kanban board, a Gantt chart or a table, and a project can be shared with other users, with teams or through a link.
To get you started, here are 9 things to know about Vikunja, taken from its own pages and our grades.
Phones are the weak spot: the Android app is an alpha covering only very basic features, and there's no iPhone support.
- 1
Best for open-source tasks with board and Gantt views
Vikunja is an open-source task manager that shows one project as a list, a kanban board, a Gantt chart or a table.
- 2
Paid plans start at about $3.74 a month
As its pricing page puts it: €4 per month, or €40 billed yearly (Vikunja Cloud Personal).
- 3
There is a free plan
Self-hosting is free under the AGPLv3 with all core features, on a server you maintain, update and back up yourself. Vikunja Cloud has no free plan.
- 4
It runs on 5 platforms
Web, macOS, Windows, Linux and Android.
- 5
List, kanban, Gantt and table views
Each project can be shown as a list, a kanban board, a table with selectable columns or a Gantt chart, and you can switch between them at any time.
- 6
Quick Add Magic
Typing a date, a *label, an @assignee, a +project or a !priority into a task title sets those fields as the task is created. It works in the web UI.
- 7
Sharing, teams and link shares
A project can be shared with one user, a team or a link. Link shares let people view or edit tasks without an account, with the same permission levels.
- 8
A 2.4 GPA, above 27 of 123
That is against the other to-do list apps we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
The plain part of Vikunja you could make: tasks, kanban boards, Gantt & timelines and natural-language input. What surrounds it you could not. The 4 things listed below take a company, not a weekend.
Vikunja at a glance
- Pricing
- Free plan, from €4 per month, or €40 billed yearly (Vikunja Cloud Personal)
- Free plan
- Yes
- Free trial
- 14-day free trial on every Vikunja Cloud plan
- Runs on
- Web, macOS, Windows, Linux, Android
- Made by
- Konrad Langenberg Software, since 2018
- Category
- To-Do List Apps
- Our grade
- 2.4 GPA, fair
The report card
Best for open-source tasks with board and Gantt views
Vikunja is an open-source task manager that shows one project as a list, a kanban board, a Gantt chart or a table. You can run it on your own server for free, or pay €4 a month for Vikunja Cloud, which has no free plan. Phones are the weak spot: the Android app is an alpha covering only very basic features, and there's no iPhone support. If your list lives on your phone, look elsewhere.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | Vikunja Cloud Personal is €4 a month, or €40 billed yearly, which lands in the middle of what this category charges. Family is €10 a month for up to 5 users. The free route is self-hosting, so that one costs you a server. Prices are in euros only. |
| Free plan and trial | C | Vikunja Cloud has no free plan at all, just a 14-day trial on every plan. Free forever means hosting it yourself, where you get all the core features but the server, updates and backups are your job. |
| Features | B | The whole job is here: list, kanban, Gantt and table views of one project, Quick Add Magic for dates, labels and assignees as you type, reminders, repeats, subtasks and relations such as blockers, and importers from Todoist, Trello, Microsoft To Do and TickTick. |
| Ease of use | C | No rating on record. On Cloud the maker runs the server, but the work is still yours: projects to build, views to pick, people to invite. Quick Add Magic only works in the web UI, and the free route means maintaining a server yourself. |
| Platforms and integrations | B | Web, with desktop apps for Mac, Windows and Linux, a REST API, webhooks, an n8n node and an MCP endpoint. Phones are the gap: the Android app is an alpha pre-release covering only very basic features, and the maker gives no iPhone support. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Vikunja is for
- Fits if you want your task data on a server you control, with the code open under the AGPLv3
- Works for a household or team that shares projects in board and Gantt views
Who it is not for
- Skip it if you live on your iPhone, because the maker gives no iPhone support and the Android app is an alpha
- Not for you if you want a free hosted plan: Cloud has a 14-day trial, and free means running and backing up your own server
- Watch out: the vendor describes its CalDAV sync as early alpha with known bugs
- Watch out: the admin panel, audit logs and time tracking sit in Vikunja Pro, a paid add-on in private beta with no public prices
- Watch out: Cloud prices are listed in euros only, and Quick Add Magic works only in the web UI
Good to know
Good for
- People who want their task data on a server they control
- Households and teams sharing projects across list, board and Gantt views
- Moving off Todoist, Trello or Microsoft To Do with a built-in importer
Worth knowing
- Vikunja Cloud has no free plan. The free option is self-hosting, where server maintenance, updates and backups are your job.
- The mobile app is an alpha pre-release for Android that the docs say covers only very basic features, and the maker gives no iPhone support.
- The admin panel, audit logs and time tracking belong to Vikunja Pro, a paid add-on for self-hosted instances in private beta with no public prices.
- Cloud prices are listed in euros only, and the vendor describes its CalDAV integration as early alpha with known bugs.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
~$3.74
A month to start. There is a free plan too
Vikunja has a free plan. Paid plans start at €4 per month, or €40 billed yearly (Vikunja Cloud Personal).
The free route is self-hosting, so that one costs you a server.
Self-Hosted
€0
The open-source version on your own server: unlimited tasks and projects, all four views, teams, sharing and CalDAV.
Personal
€4
per month, or €40 billed yearly
One managed Cloud account with unlimited lists, tasks, reminders, share links and filters, and 10GB of attachment storage.
Organization
€5
per user / month, or €50 per user billed yearly
Everything in Personal, plus unlimited teams, 50GB of attachment storage, priority email support and central team billing.
Family
€10
per month for up to 5 users, or €99 billed yearly
Everything in Personal for up to 5 users, with shared household projects on one subscription and one bill.
The free plan
Self-hosting is free under the AGPLv3 with all core features, on a server you maintain, update and back up yourself. Vikunja Cloud has no free plan.
Trying it first
14-day free trial on every Vikunja Cloud plan
Read from vikunja.io on Oct 5, 2026.
Ways to pay less
Annual discount
Lower price with yearly billing
Yearly billing costs €40 for Personal, €99 for Family and €50 per user for Organization, which the pricing page labels as 17.5% to 20% less than paying monthly.
Stated on vikunja.io
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
5
Places it runs: Web, macOS, Windows, Linux and Android
Open-source task manager to self-host or use as a paid cloud. Here is what it does, as its own site describes it, and what it covers: open source, self-hostable, public API, tasks, natural-language input, kanban boards, Gantt & timelines.
Phones are the gap: the Android app is an alpha pre-release covering only very basic features, and the maker gives no iPhone support.
- List, kanban, Gantt and table views
- Each project can be shown as a list, a kanban board, a table with selectable columns or a Gantt chart, and you can switch between them at any time.
- Quick Add Magic
- Typing a date, a *label, an @assignee, a +project or a !priority into a task title sets those fields as the task is created. It works in the web UI.
- Sharing, teams and link shares
- A project can be shared with one user, a team or a link. Link shares let people view or edit tasks without an account, with the same permission levels.
- Reminders, repeats and relations
- Tasks take due dates, reminders, repeat intervals, priorities, labels, attachments and subtasks, and can be related to tasks in other projects, for example as blockers.
- Imports and CalDAV
- Built-in importers cover Todoist, Trello, Microsoft To Do, TickTick, WeKan, Planka and CSV files. A CalDAV integration syncs tasks with outside clients such as iOS Reminders.
- API, webhooks and MCP
- A documented REST API with token authentication, webhooks, a vendor-maintained community node for n8n and, from version 2.7.0, an MCP endpoint for AI assistants.
Where it runs
- Web
- macOS
- Windows
- Linux
- Android
What it works with
- n8n
- Home Assistant
- Claude Code
- Codex
- Mistral Vibe
- Apple Reminders
Vikunja is made by Konrad Langenberg Software, and has been around since 2018.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
27/123
Other to-do list apps it is graded above
Vikunja's GPA of 2.4 is higher than 27 of the 123 other to-do list apps we grade, and level with 20.
It stands best on features (B, above 81 of 123) and worst on free plan and trial (C, above 6).
Its paid plans start at about $3.74 a month, against a middle price of $3 for the category: 41 of the 68 others that charge start lower.
On features, ease of use and platforms it scores 2.7 out of 4. 10 tools score higher and cost less.
Each grade against the category
Every bar is all 124 to-do list apps we grade, cut by the letter each got. Vikunja’s own letter is outlined.
- CValue for moneyAbove 13 of 123
- CFree plan and trialAbove 6 of 123
- BFeaturesAbove 81 of 123
- CEase of useAbove 10 of 123
- BPlatforms and integrationsAbove 73 of 123
Price against what you get
Each dot is one of 99 to-do list apps. Further left costs less; higher up scores better on features, ease of use and platforms. Vikunja is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
The plain part of Vikunja you could make: tasks, kanban boards, Gantt & timelines and natural-language input. What surrounds it you could not. The 4 things listed below take a company, not a weekend.
That makes this kind of software worth paying for, not this one in particular: 76 of the 123 other to-do list apps grade higher. It costs $44.82 a year. Vikunja is open source, so there is a third way: take its code and run it yourself.
What you could make
- Tasks, kanban boards, Gantt & timelines and natural-language input: an app builder makes these well.
What you could not
- Apps for macOS, Windows, Linux and Android that stay in step with each other.
- It plugs into other products, n8n, Home Assistant and Claude Code among them, and has an API.
- Sharing with other people, which means accounts and invitations.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. Vikunja’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Todoist, tududi, Super Productivity, TickTick and Trello
The 5 tools Vikunja is most often weighed against, with where each one differs from it.
- 2.8GPA
Todoist
Free plan · from $5/mo
Cross-platform to-do list with natural-language task entry.
- Only Todoist lists an iOS app.
- Only Todoist lists a browser extension.
- Vikunja is open source and self-hostable, according to its own site.
- 2.6GPA
tududi
Free plan · from €5/mo
Open-source task and life organizer to self-host or use hosted.
- Only Vikunja lists macOS, Windows, Linux and Android apps.
- Vikunja also covers kanban boards and Gantt & timelines.
- tududi also covers habit tracking.
- 3.4GPA
Super Productivity
Free
Free, open-source to-do app with time tracking and a Pomodoro timer.
- Only Super Productivity lists an iOS app.
- Vikunja is self-hostable, according to its own site.
- Vikunja also covers natural-language input and Gantt & timelines.
- 3.4GPA
TickTick
Free plan · from $49.99/yr
To-do list with a calendar, habit tracker and Pomodoro timer built in.
- Only TickTick lists an iOS app.
- Only TickTick lists a browser extension.
- Vikunja is open source and self-hostable, according to its own site.
- 2.8GPA
Trello
Free plan · from $5/mo
Kanban boards with an inbox, planner and built-in automation.
- Only Vikunja lists a Linux app.
- Only Trello lists an iOS app.
- Vikunja is open source and self-hostable, according to its own site.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
14
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Vikunja free?
Vikunja has a free plan. Self-hosting is free under the AGPLv3 with all core features, on a server you maintain, update and back up yourself.
How much does Vikunja cost?
Vikunja lists 4 plans. Self-Hosted: €0.
What platforms does Vikunja work on?
Vikunja is available on Web, macOS, Windows, Linux and Android.
Does Vikunja offer any discounts?
Vikunja publicly lists the following: Lower price with yearly billing.
Does Vikunja have an iPhone app?
No iPhone app was listed when its pages were read on Oct 5, 2026. Vikunja is listed for Web, macOS, Windows, Linux and Android.
Is Vikunja open source?
Yes. Vikunja is open source, according to its own site.
Does Vikunja have an API?
Yes. Vikunja offers a public API, according to its own site.
What does Vikunja integrate with?
Vikunja's listing names n8n, Home Assistant, Claude Code, Codex, Mistral Vibe and Apple Reminders.
Does Vikunja have a free trial?
Yes. 14-day free trial on every Vikunja Cloud plan.
Who makes Vikunja?
Vikunja is made by Konrad Langenberg Software. It dates from 2018.
What are the alternatives to Vikunja?
The closest alternatives to Vikunja in our directory are Todoist, tududi, Super Productivity, TickTick and Trello.
How does Vikunja compare with other to-do list apps?
Vikunja's GPA of 2.4 is higher than 27 of the 123 other to-do list apps we grade, and level with 20.
Is Vikunja good value for money?
ToolGPA grades Vikunja C for value for money. Its paid plans start at about $3.74 a month, against a middle price of $3 for the category: 41 of the 68 others that charge start lower.
Could I make my own version of Vikunja?
The plain part of Vikunja you could make: tasks, kanban boards, Gantt & timelines and natural-language input.
Where this guide comes from
The prices, plans, platforms and features were read from Vikunja’s own pages on Oct 5, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from Vikunja's own pages on 5 October 2026. Also tested with a demo account on 2026-04-03.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Konrad Langenberg Software. Prices change, so check vikunja.io before you buy.
- vikunja.io/pricing/
- vikunja.io/
- vikunja.io/features/
- vikunja.io/pro/
- vikunja.io/help/desktop/
- vikunja.io/docs/desktop-packages/
- vikunja.io/docs/installing/
- github.com/go-vikunja/app
- vikunja.io/help/quick-add-magic/
- vikunja.io/help/import-and-export/
- vikunja.io/help/caldav/
- vikunja.io/help/mcp/
- vikunja.io/docs/api-documentation/
- vikunja.io/docs/n8n/
- vikunja.io/docs/integrations/
- vikunja.io/imprint/
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Vikunja, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/vikunja
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Vikunja: The Insider's Guide", checked Oct 5, 2026. https://toolgpa.com/tools/vikunja
Know someone choosing between to-do list apps?
Send them this guide: toolgpa.com/tools/vikunja/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded to-do list apps after Vikunja, each with an Insider's Guide of its own.
- To-Do List Apps Insider's GuideEvery one of the 124 to-do list apps we grade, compared
- Apple Reminders Insider's GuideApple's free to-do app for iPhone, iPad, Mac and Apple Watch3.6 GPA
- Microsoft To Do Insider's GuideFree to-do list from Microsoft that syncs with Outlook tasks3.6 GPA
- Google Tasks Insider's GuideGoogle's to-do list, built into Gmail, Calendar, Chat and Docs3.4 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Vikunja’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Vikunja is a trademark of its owner, and this guide is not made, paid for or approved by Konrad Langenberg Software. Prices and plans change: check vikunja.io before you buy.