The WhenIsGood Insider’s Guide
Everything we know about WhenIsGood in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
WhenIsGood
The Insider’s Guide
Free availability grid for finding when a group can meet
Every plan, grade, refund rule and rival among calendar and scheduling apps, read from WhenIsGood’s own pages.
Made by WhenIsGood · checked Oct 9, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from WhenIsGood’s own pages, its app-store listings and our grades. Every fact in it is on WhenIsGood’s page too, where it is kept up to date. Checked Oct 9, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
3.0
GPA, above 57 of the 74 other calendar and scheduling apps we grade
WhenIsGood is a free web tool for finding a time that suits a group. An organizer paints the proposed times on a grid and circulates a link, invitees paint the times that are good for them, and a results page shows which times everyone can make. It works without an account, and the site's FAQ says everything is free with no adverts. The service launched in November 2007 and is owned by private individuals based in the UK.
To get you started, here are 8 things to know about WhenIsGood, taken from its own pages and our grades.
No rating on record, but there's nothing to set up: click the grid, press Create Event, send the link.
- 1
Best for a free group poll with no sign-up and no adverts
It's free, with no ads and no account needed.
- 2
It is free
WhenIsGood has no paid plan at all. The FAQ says everything on WhenIsGood is free, with no adverts, and that everything works without an account. The terms of use also state that the service is free.
- 3
It runs on Web
Web.
- 4
Paint-the-grid event setup
Click the grid for the dates and times you propose, optionally name the event, and press Create Event to get a link for invitees and a results code for yourself.
- 5
Results with near misses
Times that suit everyone show in green, and near misses carry red dots for the people who cannot make them. Respondents are listed from most flexible to least flexible.
- 6
Adjustable slots and hours
Buttons switch the grid between 15-, 30- and 60-minute slots or whole days, and the options panel widens the hours beyond the default 8am to 6pm.
- 7
A 3.0 GPA, above 57 of 74
That is against the other calendar and scheduling apps we grade, on value, the free plan, features, ease of use and platforms.
- 8
Keep it
WhenIsGood is free, so making your own would save you nothing.
WhenIsGood at a glance
- Pricing
- Free
- Free plan
- Yes
- Free trial
- None stated
- Runs on
- Web
- Made by
- WhenIsGood, since 2007
- Category
- Calendar & Scheduling
- Our grade
- 3.0 GPA, very good
The report card
Best for a free group poll with no sign-up and no adverts
WhenIsGood has done one thing since 2007: you mark the times you propose on a grid, send a link, and everyone marks when's good for them. It's free, with no ads and no account needed. But it doesn't read your calendar, so everyone fills in times by hand, there are no apps, event links have no passwords, and without an account you need a results code to see responses later.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | A | Everything is free, where a typical calendar tool wants about $6 a month. The FAQ says so, the terms of use say so, and there's no paid plan anywhere on the site. |
| Free plan and trial | A | The product is free outright, and the FAQ says there are no adverts and that everything works without an account. |
| Features | C | Slots of 15, 30 or 60 minutes or whole days, times adjusted to each invitee's own zone, results that mark near misses with a red dot per person who can't make it, email alerts and a dashboard. It does the group-poll job fully, and that job is small: calendar integration is only an iCal export of the time you pick. |
| Ease of use | B | No rating on record, but there's nothing to set up: click the grid, press Create Event, send the link. Even making an account skips the password, because logging in is a six-digit code by email. |
| Platforms and integrations | C | A web page and nothing else. No phone or desktop app is listed, and it doesn't connect to any calendar or video tool. The nearest thing is the iCal file you can download for the chosen time. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who WhenIsGood is for
- Fits if you want an availability poll with no sign-up and no ads
- Works for groups spread across time zones that need a time for a call
Who it is not for
- Skip it if you want your calendar to fill in your free time, as availability is entered by hand
- Not for you if the poll is sensitive, since event links have no passwords, just a hard-to-guess URL
- Too light for booking clients, because it only finds a time a group can make
- Watch out: without an account, lose the results code from the event-created page and you can't see responses
- Not for you if you want a phone app or a site in your own language, as it's web only and English only
Good to know
Good for
- Organizers who want an availability poll with no sign-up and no adverts
- Groups in different time zones choosing a time for a call
- One-off meetings and events where invitees should not need accounts
Worth knowing
- Event links have no passwords; the FAQ relies on the random invitation URL being hard to guess.
- The FAQ describes calendar integration only as an iCal (.ics) export of the chosen time, so availability is entered by hand.
- Without an account, you need the results code from the event-created page to see responses later.
- The site text is in English only; the language box changes how dates, times and numbers are written.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
Free
No paid plan at all
WhenIsGood is free to use.
The FAQ says so, the terms of use say so, and there's no paid plan anywhere on the site.
Free
$0
Create events, collect responses and view results at no cost, with or without an account. No adverts are shown.
The free plan
The FAQ says everything on WhenIsGood is free, with no adverts, and that everything works without an account. The terms of use also state that the service is free.
Read from whenisgood.net on Oct 9, 2026.
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
1
Place it runs: Web
Free availability grid for finding when a group can meet. Here is what it does, as its own site describes it, and what it covers: calendar, surveys.
It does the group-poll job fully, and that job is small: calendar integration is only an iCal export of the time you pick.
- Paint-the-grid event setup
- Click the grid for the dates and times you propose, optionally name the event, and press Create Event to get a link for invitees and a results code for yourself.
- Results with near misses
- Times that suit everyone show in green, and near misses carry red dots for the people who cannot make them. Respondents are listed from most flexible to least flexible.
- Adjustable slots and hours
- Buttons switch the grid between 15-, 30- and 60-minute slots or whole days, and the options panel widens the hours beyond the default 8am to 6pm.
- Time zone support
- With time zones switched on, proposed times are adjusted to each invitee's own zone, and the results page produces text showing the chosen time for every invitee.
- Optional account and dashboard
- Logging in with an emailed six-digit code, with no password to choose, collects your events and responses on a dashboard so results codes do not have to be kept.
- Email alerts and iCal export
- An organizer can ask for an email whenever someone responds. Clicking the chosen time on the results grid gives an iCal (.ics) link to add to a calendar or attach to an email.
Where it runs
- Web
What it works with
Its own pages name no integrations.
WhenIsGood is made by WhenIsGood, and has been around since 2007.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
57/74
Other calendar and scheduling apps it is graded above
WhenIsGood's GPA of 3.0 is higher than 57 of the 74 other calendar and scheduling apps we grade, and level with 8.
It stands best on free plan and trial (A, above 56 of 74) and worst on features (C, above 3).
WhenIsGood has no paid plan.
On features, ease of use and platforms it scores 2.3 out of 4. Nothing scores higher for less, though at least one tool matches that score at a lower price.
Each grade against the category
Every bar is all 75 calendar and scheduling apps we grade, cut by the letter each got. WhenIsGood’s own letter is outlined.
- AValue for moneyAbove 45 of 74
- AFree plan and trialAbove 56 of 74
- CFeaturesAbove 3 of 74
- BEase of useAbove 32 of 74
- CPlatforms and integrationsAbove 10 of 74
Price against what you get
Each dot is one of 67 calendar and scheduling apps. Further left costs less; higher up scores better on features, ease of use and platforms. WhenIsGood is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
WhenIsGood is free, so making your own would save you nothing.
It is one of the better ones too: its GPA of 3.0 is higher than 57 of the 74 other calendar and scheduling apps we grade.
What you could make
- Surveys and calendar: an app builder makes these well.
What this rests on. WhenIsGood’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
When2meet, LettuceMeet, Crab Fit, Timeful and Doodle
The 5 tools WhenIsGood is most often weighed against, with where each one differs from it.
- 2.8GPA
When2meet
Free
- 3.0GPA
LettuceMeet
Free
Free availability poll for finding a time a group can meet.
- 3.2GPA
Crab Fit
Free
Free, open-source availability heat map for group events.
- Only Crab Fit lists an Android app.
- Only Crab Fit lists a browser extension.
- Crab Fit is open source and self-hostable, according to its own site.
- 3.0GPA
Timeful
Free
Free, open-source group availability poll with calendar autofill.
- Timeful is open source and self-hostable, according to its own site.
- 2.2GPA
Doodle
Free plan · from $11/mo
Group polls, booking pages and sign-up sheets for scheduling.
- WhenIsGood also covers calendar and surveys.
- Doodle also covers booking links and reports.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
11
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is WhenIsGood free?
Yes. WhenIsGood is free to use.
How much does WhenIsGood cost?
WhenIsGood lists one plan. Free: $0.
What platforms does WhenIsGood work on?
WhenIsGood is available on Web.
Does WhenIsGood have an Android app?
No Android app was listed when its pages were read on Oct 9, 2026. WhenIsGood is listed for Web.
Does WhenIsGood have an iPhone app?
No iPhone app was listed when its pages were read on Oct 9, 2026. WhenIsGood is listed for Web.
Is WhenIsGood open source?
WhenIsGood is not described as open source on its own site, as read on Oct 9, 2026.
Who makes WhenIsGood?
WhenIsGood is made by a company of the same name. It dates from 2007.
What are the alternatives to WhenIsGood?
The closest alternatives to WhenIsGood in our directory are When2meet, LettuceMeet, Crab Fit, Timeful and Doodle.
How does WhenIsGood compare with other calendar and scheduling apps?
WhenIsGood's GPA of 3.0 is higher than 57 of the 74 other calendar and scheduling apps we grade, and level with 8.
Is WhenIsGood good value for money?
ToolGPA grades WhenIsGood A for value for money. WhenIsGood has no paid plan.
Could I make my own version of WhenIsGood?
WhenIsGood is free, so making your own would save you nothing. It is one of the better ones too: its GPA of 3.0 is higher than 57 of the 74 other calendar and scheduling apps we grade.
Where this guide comes from
The prices, plans, platforms and features were read from WhenIsGood’s own pages on Oct 9, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from WhenIsGood's own pages on 9 October 2026. Also tested with a demo account on 2026-09-05.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by WhenIsGood. Prices change, so check whenisgood.net before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- WhenIsGood, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/whenisgood
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "WhenIsGood: The Insider's Guide", checked Oct 9, 2026. https://toolgpa.com/tools/whenisgood
Know someone choosing between calendar and scheduling apps?
Send them this guide: toolgpa.com/tools/whenisgood/guide
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See our other guides
The best-graded calendar and scheduling apps after WhenIsGood, each with an Insider's Guide of its own.
- Calendar & Scheduling Insider's GuideEvery one of the 75 calendar and scheduling apps we grade, compared
- Notion Calendar Insider's GuideFree calendar app that connects to Notion databases3.6 GPA
- Google Calendar Insider's GuideOnline calendar from Google, free with a personal account3.4 GPA
- World Time Buddy Insider's GuideVisual time zone converter and world clock for planning calls3.4 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what WhenIsGood’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. WhenIsGood is a trademark of its owner, and this guide is not made, paid for or approved by WhenIsGood. Prices and plans change: check whenisgood.net before you buy.