When2meet vs WhenIsGood

When2meet

• Groups that need to compare availability for a one-off meeting
• Clubs, classes and volunteer teams that want a tool with no cost
• Organizers who want a quick setup that asks for no contact details

WhenIsGood

• Organizers who want an availability poll with no sign-up and no adverts
• Groups in different time zones choosing a time for a call
• One-off meetings and events where invitees should not need accounts

When2meet

• Pages carry third-party advertising, which the site says helps cover operating costs.
• The site describes no calendar sync, booking pages or mobile apps; it runs in a web browser.
• Day-of-week surveys assume that every participant is in the same time zone.
• There are no paid plans or business features, and support is by email.

WhenIsGood

• Event links have no passwords; the FAQ relies on the random invitation URL being hard to guess.
• The FAQ describes calendar integration only as an iCal (.ics) export of the chosen time, so availability is entered by hand.
• Without an account, you need the results code from the event-created page to see responses later.
• The site text is in English only; the language box changes how dates, times and numbers are written.

When2meet

One-form event setup

The home page is the setup form: type an event name, click and drag across a calendar to choose candidate dates, and press Create Event.

Specific dates or days of the week

A survey can ask about particular calendar dates or about days of the week in general, chosen from a menu when the event is created.

Time window and time zone

Set the earliest and latest times to offer and pick the event's time zone. Day-of-week surveys expect all participants to be in a single time zone.

No billing or contact details

The site states that it is a free service and does not ask for contact or billing information.

Translated interface

The page looks for a translation that matches the browser's preferred language and falls back to English when none is available.

WhenIsGood

Paint-the-grid event setup

Click the grid for the dates and times you propose, optionally name the event, and press Create Event to get a link for invitees and a results code for yourself.

Results with near misses

Times that suit everyone show in green, and near misses carry red dots for the people who cannot make them. Respondents are listed from most flexible to least flexible.

Adjustable slots and hours

Buttons switch the grid between 15-, 30- and 60-minute slots or whole days, and the options panel widens the hours beyond the default 8am to 6pm.

Time zone support

With time zones switched on, proposed times are adjusted to each invitee's own zone, and the results page produces text showing the chosen time for every invitee.

Optional account and dashboard

Logging in with an emailed six-digit code, with no password to choose, collects your events and responses on a dashboard so results codes do not have to be kept.

Email alerts and iCal export

An organizer can ask for an email whenever someone responds. Clicking the chosen time on the results grid gives an iCal (.ics) link to add to a calendar or attach to an email.

When2meet

• Free$0

  Create availability surveys and take part in them at no cost, with third-party ads shown on the page.

WhenIsGood

• Free$0

  Create events, collect responses and view results at no cost, with or without an account. No adverts are shown.